Data Due Diligence Questionnaire

We thank you for taking the time to go through and complete this Data Due Diligence questionnaire.

We confirm that the information you share and provide in this report owned by you. 

This information will not be shared with any party without your express permission either in writing or electronically.

All files provided uploaded will be returned to you and removed, both in softcopy or hardcopy format, at your request.

This Data Due Diligence questionnaire is designed to provide an assessment of how close your data or data service is to being ready to stand up to scrutiny. The more information you can give us in this form, the easier it will be for us to determine where your data or data service is well prepared and where any further input is required. Please also be as accurate as you can with your response, noting that where we ask if you have a report (e.g. market data) we will ask to see that data at some point in the process.

There are multiple questions covering all the key areas and data due diligence. We estimate that it will probably take a maximum of 1 hour to fill the form in completely if you have all the information to hand. You do not have to complete the whole form in one go - you can save it and come back to it as many times as you like before sending it to us. 

Clicking ‘next’ at the end of each page takes you to the next page, clicking ‘save’ will save your submission so you can come back to it later. Saving is advised, which requires an easy registration with Jot Forms. You can use next and back to move between the pages and it will remember your answers if you’re still in the form, but we recommend you save as you go along.

If this form is being completed over different periods of time, you will need to select the 'Save' button. For security and privacy a purple screen capture will come up when you save your work. Scroll down the screen till you see a windown to open or logon to a free JotForm account (www/jotform.com). Please ensure you open this free account. 

Once saved and logon performed a link to your saved form is made avaialbe so you can continue your work wih that link until completion.

It may be useful for you to collect key bits of information before you start. 
Your data records, and data audits, going back the last twelve months to two years.
Financial projections going forward for the next two years.

If you don't have the relevant information or cannot answer a particular question, then you can either leave the question blank or select 'not applicable' as an answer. 
Where a number is required, please complete in the currency you select on Page 1 (if a financial number is required) of the audit and in the denomination of a million.
Once you've completed the audit, we will be in touch with you directly to discuss next steps.

If you have any questions about this form or need any help, then please email contact@oystervp.com.

Many thanks.

The Oyster Data Partners team.

Background to the business

Legal Entity and Data Due Diligence

Health of Customer Base
Are there any duplicate or incomplete customer entries can significantly reduce the validity of customer records and inhibit the ability to develop a reliable understanding of customer behaviours, potential opportunities and projections.  

Investment in Data
Do you intend, in the next 12 months, to merge or migrate data between businesses?

Data Risk Exposure
Do you have an understanding of how personally identifiable information (PII) is protected? If so, how?

Has any PII been inadvertently disclosed in the past, or requests under the Consumer Data Right could not be met?

3rd Parties for operation activities
How many 3rd parties do you rely upon to run your operations?

How will existing arrangements (licensing, contracts, memorandums of understanding, sharing agreements etc.), be impacted by the merger or acquisition? Please elaborate

Data Roadmaps and Governance
Do you have a technology architecture and the product development roadmap in the context of the company's business and growth strategy?

Does your company have application programming interfaces for data exchange ?

Do you have an audit of your software portfolio including code, processes, best practices, and documentation reviews?

Please confirm if in safe location.

If applicable, has your company evaluated against given benchmarks its data and machine learning pipelines, and model management?

Does your company have, or has had, opportunities to sell/broker data in established ecosystems?

Has there been an assessment of the maturity of the company's data and analytical models in order to develop data-driven improvements or new business opportunities?

Data Integration
If data is sold to a third party how will data and information be distributed across the network?

Data Silo or Cloud
Is your data Siloed or in the Cloud?

Master Data Management System
In an acquisition situation there are three basic approaches to unite data: connect systems, merge systems or play a “wait-and-see” game where entities continue operating independently with their disparate system. Organizations need a master data management system, which provides a way to feed data through the system, therefore do you have a master data management system?

Trusted Data
Can your acquired data be trusted, and why should an acquirer trust your data?

Data Regulations - Information Commissioners Office (ICO)
Does an acknowledgement of your data have to be lodged with the relevant local ICO?

Data Regulations - ISO
Does your require a relevant ISO?

As this questionnaire forms part of the Data Due Diligence process, and the information will form part of the reporting for your company's Data Valuation please sign below that the infromation provided is true and fair at the time of completing this questionnaire.

By submitting this form you are agreeing to us storing and using your data in the ways outlined in our privacy policy.