Troop Product Agreement and ACH Form

I'm agreeing to the volunteer position of*

Troop Fall Product Program Manager OnlyTroop Cookie Program Manager OnlyTroop Fall Product & Cookie Program Manager
Service Unit Name*
Troop Number*
Troop Level*
Troop Product Program Manager Agreement: I have read the Troop Product Program Manager job description as outlined on the back of this form; and I agree to accept the volunteer position with the full knowledge that I am responsible for a complete accounting of fall and cookie products and related monies for the troop stated below. I agree to fulfill these duties to the best of my ability.

I understand that the council must be paid in full and any outstanding debt must be reported before the final ACH payment due date for each product program. In the event of faulure to provide Girl Scouts of Greater South Texas with teh information requested for any outstanding debtors, I will be responsible for the outstanding amount due and all costs asscociated with the collection process. I also understand, that any misue of failture to appropriately deposit funds on my part may result in legal action taken against me by Girl Scouts of Greater South Texas.
Valid Email*
example@example.com
Address (including city, state & zip)*
Drivers License #:*
Last 4 digits of SS#:*
Primary Phone #:*
PRINT Name of Troop Product Manager:*
Date:*

MonthDayYear
Date
SIGNATURE of Troop Product Program Manager:*

Clear
GSGST will debit troop accounts via ACH draft on the dates listed below:
Fall Product Program:

December 3, 2025, full amount owed to council.
Cookie Program:

January 28th, 2026 - 1st Draft, 50% of initial order in addition to all orders picked up from cupboard up until January 24th

March 11th, 2026 - Final Draft, remaining balance due to council
Troop are responsible for depositing all appropriate funds into their troop checking account and making sure there are sufficient funds available to clear each ACH draft. GSGST will repeat a debit that fails or is returned for any reason.

Troop bank account information to be listed below - Please DO NOT write "same as last year".
Bank Name*
Routing #*
Troop Account #*
I acknowledge that the account that is being provided is a valid Girl Scout Troop Account and NOT a personal bank account: *

YesNo
Initials:*

Summary: The Troop Product Program Manager provides girls with the opportunity to learn life skills and earn funds for the troop by facilitating participation in the council product programs. She/He will have the enthusiasm and ability to generate positive relationships among volunteers, parents and community to ensure that girls can discover themselves connect with others, and take action to make the world a better place through the Girl Scout Leadership Experience.
Accountable To: Troop Leader, SU Product Program Manager & Council Product Program Team.

Length of Term: October 1, 2025 - September 30, 2026.

Qualifiications:
- Be a registered member of GSUSA, have an approved volunteer application on file, and be at least 18 years
- Accept the principles and beliefs of Girl Scouts and support Girl Scout of Greater South policies, procedures and best practices.
- Possess excellent organization and communication skills and the ability to maintain accurate records.
- Serve as a positive example for girls by modeling positive attributes such as reliability, respect for others, inclusiveness, good manners and a positive attitude.
- Access to a computer/laptop/devise, internet and email is necessary.
Responsibilites:
- Ensure all girls participating are current registered members of GSUSA.
- Ensure all girls have submitted a current signed Product Program Permission Form.
- Ensure girl is current with financial obligations to the troop prior to distributing girl orders.
- Provide product program training for girls and families which include GSUSA safety guidelines, program activities and customer service information.
- Ensure adherence to sale dates and procedures. Calculate and input orders into the product program platform operating systems (M2 & SmartCookies), input dates: Fall Product Program, October 30, 2025 - Cookie Program, December 11, 2025.
- Coordinate product pickup with the designated delivery site, coordinate and distribute product to girls in a safely and timely manner. For cookies, order and pick up more product as needed from council cookie cupboard.
- Maintain contact with leader/girls/parents and Service Unit Product Manager throughout the program.
- Maintain accurate records of all program transactions (product receipts, money receipts and recognition or- der A receipt must always be written for all troop/girl transactions (product & money).
- Pickup girl recognition items from the Service Unit Product Manager and promptly distribute all items to the girls in a safe and timely manner.
Should be Empty:

GSGST will debit troop accounts via ACH draft on the dates listed below: