The purchase of any marketing collateral is approved on a case-by-case basis. Items must relate to the mission of your department, the University or the State. When paying with University funds, State and University procurement regulations must be followed.
If LSU of Alexandria's name, trademarks and/or logos will be used on these items, approval from the LSUA Division of Strategic Communications must be obtained prior to submitting to Procurement. All print, digital, written, or verbal communications must adhere to the LSUA Brand Guidelines.
PRIOR TO PURCHASE of these items (regardless of the cost), provide the information requested below and submit for review. Upon approval, normal purchasing procedures are to be followed. The approved form must be attached to either a requisition or expense report submitted for payment.
Items that require a PUR-522:
- Printed Handouts (Flyers, Brochures, Postcards, etc.)
- Stationary (Business Cards, Letterhead, etc.)
- Signage (Banners, Yard Signs, Tablecloths, etc.)
- Apparel (Shirts, Hats, Jackets, etc.)
- Giveaways (Pens, Stickers, Magnets, etc.)
- Awards (Medals, Trophies, Plaques, etc.)
- Identification (Name-Tags, Credentials, Nameplates, etc.)
- All printed, digital, or video products used for promotional or advertising purposes