LSUA PUR-522 Design Approval Form

The purchase of any marketing collateral is approved on a case-by-case basis. Items must relate to the mission of your department, the University or the State. When paying with University funds, State and University procurement regulations must be followed.

If LSU of Alexandria's name, trademarks and/or logos will be used on these items, approval from the LSUA Division of Strategic Communications must be obtained prior to submitting to Procurement. All print, digital, written, or verbal communications must adhere to the LSUA Brand Guidelines.

PRIOR TO PURCHASE of these items (regardless of the cost), provide the information requested below and submit for review. Upon approval, normal purchasing procedures are to be followed. The approved form must be attached to either a requisition or expense report submitted for payment.

Items that require a PUR-522:

Printed Handouts (Flyers, Brochures, Postcards, etc.)
Stationary (Business Cards, Letterhead, etc.)
Signage (Banners, Yard Signs, Tablecloths, etc.)
Apparel (Shirts, Hats, Jackets, etc.)
Giveaways (Pens, Stickers, Magnets, etc.)
Awards (Medals, Trophies, Plaques, etc.)
Identification (Name-Tags, Credentials, Nameplates, etc.)
All printed, digital, or video products used for promotional or advertising purposes

Department*

Contact Name*

First NameLast Name

Phone Number*

Please enter a valid phone number.

Email*

example@example.com

Type of Account*

Worktag*

Licensed Manufacture Name*

The LSUA licensee list is available at www.lsu.com

Item Description*

Ex: Brochures, T-Shirts, Social Media Ad, etc.

Quantity*

Do the items contain LSUA logos, artwork, graphics, video, and/or audio?*

YesNo

Asset Upload*

Please include any artwork, graphics, visuals, video, or audio used.

Do the items contain written text such as the university name, employees, or identifying content?*

YesNo

Please include any names, titles, departments, or references to LSUA exactly as they are presented*

What is the purpose of these items?*

Ex: These items will be used to promote LSUA to prospective students.

Who are the items for?*

College / Department / Office / Individual

Total Cost*

Amount Less than or equal to: $10,000 = 1 quote

Amount Between $10,001 - $25,000 = 3 quotes

Amount Between $25,001 - $50,000 = quotes to be obtained by Procurement

Amount Over $50,000 = bids to be obtained by Procurement

See Procurement website for additional information at http://www.procurement.lsu.edu

Upload quotes, receipts, or other supporting documents

Additional Comments