AccessArts Grant Program Final Report

Congratulations on completing your AccessArts grant!

We are eager to hear about your successes and challenges and to learn from your experience in using the grant. Once your project is complete, you have 60 days to submit this Final Report. 

All grantees are required to submit a Final Report about their project. Grantees have one year* to produce their project/program. Once your project is complete, you then have 60 days to submit this Final Report.  

*Arts Education Investment applications can be multi-year.

AccessArts Final Reports require the following components:

1. Reflection Form  
2. Final Budget  
3. Evaluation Materials 
   1. Provide your assessment tool for the lesson or activity (i.e. rubric, survey, matrix, observation, grade, etc.) used to determine student evaluation. 
   2. Share a specific story from a student or about a student.
      Provide no less than three (3) testimonials from students/parents or classroom teachers.
4. Documentation
   1. Photographs/videos of students engaged in the art-making process or images of final works/projects and signed media release forms (available for download on our website). 
   2. Any related program materials (i.e. newsletters, website pages, eBlasts, promotional flyers, invitations, electronic announcements) displaying the TOArts’ logo and URL www.toarts.org along with the following acknowledgment: “This project was made possible with funding from TOArts AccessArts” 
   3. NOTE: Arts Education Investment Grants may require the installation of a permanent plaque (7” x 3” size) to be affixed in/near the investment. This will be provided by TOArts and can be affixed without structural changes.

Evaluation Materials

• Please attach your assessment tool for the lesson or activity (i.e. rubric, survey, matrix, observation, grade, etc.) used to determine student evaluation. 
• A specific story from a student or about a student
• No less than three (3) testimonials from students/parents or classroom teachers. 

 

Documentation

• Photographs/videos of students engaged in the art-making process or images of final works/projects and signed media release forms (available for download on our website)
• A couple of examples of related program materials (i.e. newsletters, website pages, eBlasts, promotional flyers, invitations, electronic announcements) displaying the TOArts’ logo, along with the following acknowledgment: “This project was made possible with funding from TOArts.”

Budget 

Below is a sample worksheet to build your final budget of actual income and expenses from your project. Feel free to alter, expand or shrink the budgeted line items, if necessary.

FOR ARTS EDUCATION INVESTMENT GRANTS ONLY: Take the estimated budget that you created for your application and add an “Actual” column that will list your actual costs and income revenue created from the project. Please provide as much detail as possible when preparing your final budget.

INCOME	DONATION AMT	ORIGINAL REQUEST	TOTAL INCOME
TOTAL INCOME
EXPENSES	COST	QUANTITY	TOTAL EXPENSES
TOTAL EXPENSES

TOTAL INCOME - TOTAL EXPENSES = ___________________ 

 Please note: TOArts’ Final Report contains a request to provide permission and authorization to TOArts to utilize written components of the evaluation form, Letter of Impact and/or submitted photographs for publicity purposes to increase fundraising activities and inform the public of our work.