Code of ConductGSYO offers a wonderful opportunity for young musicians to develop their skills and learn about being part of an orchestra. An orchestra is a team that needs every player to pull their weight. To accomplish this all musicians must be committed to the program and adhere to the following:
The conductor approves seating decisions after auditions and in consultation with coaches. Rotation within sections will be used whenever possible, at the conductor’s discretion, in order to give qualified students an opportunity to play in a higher seat.
Excellent attendance and attentiveness during rehearsals will be considered when placing students of comparable ability. In addition, attitude and leadership skills will be a consideration for principal positions.
All issues or inquiries regarding seating audition results or a musician’s placement in the orchestra should be directed to Executive Director Seth Ducey at the GSYO Office.
Note: Under no circumstances should any parent or musician directly contact a conductor or coach on the subject of seating. Anyone in violation of this policy may be subject to dismissal from the orchestra/ensemble.
As pertains to GSYO Rehearsals, Concerts, and Camps: Golden State Youth Orchestra (GSYO) and its designated volunteers photograph and record GSYO rehearsals, concerts, camps, and other official GSYO events. These photos/videos are for archival as well as marketing purposes (website, print, and social media). The content will not be sold and minors will not be identified without prior consent from a parent. If there is concern about this practice, please contact Executive Director Seth Ducey at firstname.lastname@example.org.
Season Minor Waiver
I, the parent or guardian of Musician Name* agree to allow said minor to participate in all rehearsals, concerts, and related activities of the Golden State Youth Orchestra during its 2022-2023 Season. I understand that such participation required me and my child's cooperation with the staff and/or volunteers in charge; that my child will abide by the GSYO code of conduct; and that I will not hold GSYO responsible for any lack of cooperation or willful misconduct on my child's part that results in injury, damage, or loss of any kind. I understand that my child must obey the following safety rules during any GSYO activity:1. Student will not leave the room during rehearsals without the permission of a responsible adult in charge, including visits to the restroom.2. Student will not engage in any behavior that may cause harm to another person or private property.3. Student will stay close to the rehearsal area during breaks, and will not leave the area without permission during the break time.4. Student will return promptly to the rehearsal at the end of break time.5. Student will not accept a ride home from another member without the permission of their parent(s); student will not walk/bike home without parental permission.In case of emergency, I understand that every effort will be made to contact me. In the event that I cannot be reached, I hereby give my permission to the hospital and or physician selected by the adult in charge to secure proper treatment for my student, including paramedic services, hospitalization, anesthesia, surgery, and injections of medication.In return for the benefits such minor will receive from participation, I agree not to sue and hereby release and agree to hold harmless the Golden State Youth Orchestra, its employees, staff, and any volunteers working with the Association for and from liability and responsibility, except for any loss or injury caused intentionally or by willful misconduct.The release is intended to protect the Golden State Youth Orchestra, its employees, staff and any volunteers working with the Association from claims of negligence (the failure to use reasonable care). However, it is not intended to exempt them from responsibility for their willful or intentional injury to the person or property of another.I have carefully read this agreement and fully understand its contents. I am aware that this is a release of liability, hold harmless agreement, and assumption of risk agreement and that it is a legally binding contract between the Golden State Youth Orchestra and me. I further understand that this release is binding on my heirs or anyone making a claim. I sign of my own free will.
Annual Retreat August 3-8, 2022
The August retreat is required for ALL members of the Golden State Youth Orchestra Symphony. Accompanying the students will be parent chaperones, Symphony Conductor Dr. Yun Song Tay, a coach for each Symphony Orchestra section, Executive Director Seth Ducey and additional orchestra staff.
The retreat is fundamental not only to the quality of the overall program, but to each student’s individual progress. It is the first step towards a rewarding season. The musicians are scheduled for two sectionals and a full orchestra rehearsal each day where they are expected to work diligently and to achieve their potential. During the week, students will participate in seating auditions which will determine positioning for the first concert. Seating audition music will be made available (online) to GSYO members in June.
There will be adequate time for relaxation, as the students are free from 12:00 noon until 3:00pm each day.
What is Provided at Retreat
A dorm room, all meals at the cafeteria and transportation by chartered bus will be provided. All beds are singles. Each dorm room contains two or three beds.
Activities Available at Retreat
During the afternoon break, students may use some of the campus recreational facilities. There will be a trip to the Santa Cruz Boardwalk. Bus transportation will be provided.
Retreat Departure /Return
Musicians will meet at Union Presbyterian Church of Los Altos parking lot on Wednesday, August 3, 2:45pm. Students will be transported to UCSC by bus and will return around 5:45pm on Monday, August 8. Be sure a ride is arranged for pick-up on the 8th!
All students must travel on the GSYO bus, or be dropped-off at UCSC by a parent or other responsible adult. No student will be allowed to keep or use a vehicle during the retreat. Parents are expected to check that no alcohol or any illegal substances are packed in the student’s belongings.
Retreat Chaperones: GSYO needs parent chaperones at the retreat. Food and lodging will be provided. Please contact Seth Ducey at the GSYO office (650) 665-9046 or email@example.com to volunteer.
Cost of Retreat: The $1200 retreat fee covers busing, lodging, meals, sectional coaches and other staff, and some recreational activities. The retreat payment can be made in two installments or all-at-once and should be ordered through the GSYO Online Store. The first $600 payment is due June 15 and the second $600 payment is due July 15. You will receive a reminder email from GSYO in June regarding the Retreat Payment.
UC Santa Cruz Retreat Statement of Intent
Review these rules and expectations with your musician: The GSYO Board of Directors is looking forward to starting the 2022-23 Season with the UC Santa Cruz Retreat. To ensure your comfort, safety, and welfare during the week we are asking you to carefully read the following information and to follow the instructions given.
While we recognize that musicians are among the most mature individuals found at any junior or senior high school, we must nevertheless insist that you know and follow the rules below for the benefit of everyone involved. It is important for all students and parents to know that an infraction of a rule may necessitate removal from the retreat for the week. Should this become necessary, the student’s parents will be notified, and responsible for immediate transportation home. In the event parents cannot be reached, the student will be placed under the supervision of the staff and sent home at the first opportunity; in such a case, the parent will assume all financial responsibility related to housing and transportation. Please read and observe the following:
Retreat Roommate Preference
GSYO is committed to providing a safe, inclusive, and supportive experience for all students. As appropriate, special attention will be dedicated to accomodating students who wish to be roomed in a manner consistent with their gender identity. Dorms are grouped as female-identified and male-identified.
List the names of your preferred Retreat roommates below (in order of preference). Leave blank if you have no roommate preference.
Retreat Minor Waiver
I, the parent or guardian ofMusician Name , agree to allow said minor to participate in all music and recreational activities, including associated travel, sponsored by the Golden State Youth Orchestra during its Summer Retreat at UC Santa Cruz, August 3-8, 2022.I am aware that some of the optional recreational activities are potentially dangerous and I am voluntarily allowing such a minor to participate in these activities with the knowledge of the risks involved both expected and unexpected, and hereby agree to accept any and all risks of loss or injury.In return for the benefits such minor will receive from participation, I agree not to sue and hereby release and agree to hold harmless the Golden State Youth Orchestra, its employees, staff, and any volunteers working with the Association for and from liability and responsibility, except for any loss or injury caused intentionally or by willful misconduct.The release is intended to protect the Golden State Youth Orchestra, its employees, staff and any volunteers working with the Association from claims of negligence (the failure to use reasonable care). However, it is not intended to exempt them from responsibility for their willful or intentional injury to the person or property of another.I have carefully read this agreement and fully understand its contents. I am aware that this is a release of liability, hold harmless agreement, and assumption of risk agreement and that it is a legally binding contract between the Golden State Youth Orchestra and me. I further understand that this release is binding on my heirs or anyone making a claim.
Health Summary AgreementTo the best of my knowledge, the information I have supplied on this health summary is complete and accurate. In case of emergency, I understand that every effort will be made to contact me. In the event that I cannot be reached, I hereby give my permission to the hospital and/or physician selected by the adult in charge to secure proper treatment for my student, including paramedic services, hospitalization, anesthesia, surgery, and injections of medication.
Your required financial obligation will be the Tuition Fee, Retreat Fee, and Ticket card.
We kindly request 100% parent participation at the level of your ability, for the Annual Fund Campaign.*
Tuition Fee: $1,600 ($640 deposit due with registration; remainder due 9/1)August Retreat: $1,200 ($600 due 6/15; remainder due 7/15)10-Ticket Card: $150 (due 8/15)*We expect that all of our families will make a tax-deductible donation to GSYO during the season. The Annual Fund Drive is vital part of the budget, and our goal is 100% participation. Although not required, substantive member donations are an important signal to outside funding organizations. Even a small donation of any size to GSYO during the season can make a big difference when everyone participates. In addition, we ask all families to volunteer at GSYO concerts and on GSYO teams throughout the season.
Financial Aid: It is the policy of GSYO that no student should be excluded from participation due to financial hardship. Financial Aid is need-based. If you would like to apply for financial aid, please fill out the application (will open below) and make the $100 payment at this time. You must either upload a copy of your most recent Federal Tax Return or mail a copy to the GSYO Administrative Office at 4055 Fabian Way, Palo Alto, CA 94303 to complete your request. Executive Director Seth Ducey will notify you of any amount awarded as soon as possible.
Family Discount: Families with more than one musician enrolled in GSYO can take a 10% discount on the tuition fee (not applicable to tickets or camps/retreats); instructions and information available in the registration forms.
Financial Aid RequestYour financial aid request will not be processed until the GSYO Office has received a copy of your most recent Federal Tax Return. Please mail a hard copy to 4055 Fabian Way, Palo Alto, CA 94303 or upload a copy to this form by the registration deadline. If you have more than one musician concurrently enrolled in GSYO, you must submit a Financial Aid request for each student. The Family Discount cannot be applied to Financial Aid Deposits. If you qualify for reduced tuition, and plan to enroll more than one musician, GSYO will apply the Family Discount to the balance due.
The $100 Financial Aid Deposit is due at this time. When you submit the registration, you will be directed to a page where you can make the payment with your credit/debit card. You may also mail a check to the GSYO Office: 4055 Fabian Way, Palo Alto, CA 94303. Your registration is not complete until we have received the deposit.
Seth Ducey will be in contact with you during the summer regarding your application and any amount awarded.