Event Agreement

 Please sign this confirmation letter in agreement to reserve your date

A reservation for the date listed below will be confirmed upon receipt of

this signed contract along with the initial deposit.

The reservation will be released if this requirement is not met.

Reservation Booking Fee 

A non-refundable reservation fee of $300.00 is required along with this signed contract. The reservation fee will be applied as a credit to the final wedding bill as payment towards the planning fee. Certain vendors may require a deposit amount for theirservices or rentals. The client will be notified of any deposits requested prior to booking.

Payment

Confirmation of items requested and listed on invoice is required within 15 days of receipt of invoice. Any items that should not be provided may be removed from the estimate up to 90 days prior to the event.

Additional items may be added as needed during the planning process, upon availability.

50% of the balance of the invoice is due no less than 60 days prior to the event.

In the event that the date reserved is within the 60 days,

The 50% is due upon receipt of the invoice.

Remaining balance is due no less than 30 days prior to the event.

Price quotes for items ordered may be subject to increase due to unforeseen circum- stances subsequent to signing the contract. Patron will be notified at once and agreesto the options of paying these increased prices, accept substitutions when necessary, or cancel the item with monies refunded.

There will be a 3% processing fee charged for all credit card transactions. 

Patron agrees to pay any additional fees for going over allotted time at the venue

Model Release Diana J Gardner reserves the right to use any pictures or footage for publication or advertisement purposes for any wedding/event related businesses.

Fees The minimum Coordination Fee is $600 per function.

This is the fee for the ceremony planning via phone and e-mail as necessary, rehearsal and day of assistance, for up to10 guests. The Wedding Packages are inclusive of the minimum coordination fee for up to 10 guests

add on according to guest count as follows:

WEDDING CEREMONY COORDINATION PLANNING & DAY OF ASSISTANCE

• 
Up to 10 Guests $600

• 11-20 Guests $800

• 21-40 Guests $1100
• 
41-60 Guests $1400

• 61-80 Guests $1700

• 81-100 Guests $2000

RECEPTION COORDINATION PLANNING & DAY OF ASSISTANCE

• Up to 20 Guests $1000
• 21-40 Guests $1200
• 41-60 Guests $1500
• 61-80 Guests $1800
• 81-100 Guests $2100
• 101-150 Guests $2400

Patron agrees to pay a 15% servicing charge & 4.5% Hawaii State sales Tax of items requested for purchase or booked by Diana J. Gardner/Alohanas, unless an inclusive pricing is provided. There is no service charge added to the packages. All pricing for items will be quoted prior to confirmation and listed on the final invoice. The 15% servicing charge is added to catering, rentals, site fees, flowers, decor. Items that are purchased at a retail store or on a website on your All services depend upon availability. Additional items may be ordered after full payment has been received and will be provided as requested if available at the time of request, based upon notice given prior to event.

Liability/Indemnity and Release

I/we hereby remise, release and forever dis- charge Diana J. Gardner/Alohanas and their agents, successors, employees, and representatives, officially or otherwise from any and all claims, demands, causes of action, or damages arising from or in any way related or incidental to the activities contemplated by this contract, including but not limited to a wedding and/or reception and use ofcertain premises by the undersigned, our agents, family members, and/or invitees(guests I/we further agree to indemnify and hold harmless Diana J. Gardner/Alohanas and their respective agents, employees, and representatives from any and all costs, expenses, hospitalization, judgments, amounts paid in settlement, attorney's fees or other damages of any kind or nature which may arise or which are incurred in connection with any action, suit or proceeding or any claim, liability, damage or loss occurring or arising out of any action or failure to act by Patron, Diana J. Gardner/Alohanas, or any of their respective employees, agents, subcontractors, guests, or invitees or arising directly or indirectly from this contract or the wedding and/or reception it may contemplate. Notwithstandinganything herein to the contrary, in no event shall Diana J. Gardner/Alohanas be liable for any loss or damage to Patron or Patron's guests or invitees caused by the actions ofvendors or third parties, fuel or energy shortages or rationing, strikes, riots, tornadoes ,hurricanes, volcanoes, earth- quakes, flood, acts of a public enemy, insurrection, travelrestrictions, illness /diseases, pandemics, acts of God, failure to carry out the provisions here of due to provisions of law or rules or regulations promulgated by any governmental agency or any demand or requisition of any government, or from any other cause beyond the control of Diana J.Gardner/ Alohanas.

Patron agrees that they are liable for fees incurred due to breach of contracts signed by Diana J. Gardner/Alohanas onpatron's behalf. To include all items listed on lease agreements for private wedding or reception venues, caterers, vendors and rental items. Diana J. Gardner/Alohanas will not be held responsible for property or rental damages made by patron or guests. It isacknowledge that all vendors assigned are independent contractors and responsible for there own business pratices.

Diana J Gardner/Alohanas will not be held liable for any breach of proposal or non compliance of subcontractor and will not be held responsible /liable for any complications due to weather, transportation, or equipment.The limitation of liability shall also apply in the event that the photographs are damaged or lost, through camera malfunction without fault on the part of the photographer. The photographer or coordinator will not be liable for any amount in excess of the retail value paid for their services. As coordinator or Photographer Diana J.Gardner/Alohanas may substitute an- other due to illness, fire, emergency, casualty, strike, act of God, or other cause beyond control of the parties. In the event of such substitution,coordinator/ photographer warrants that the substitute will be competent and professional. The limitation of liability shall also apply in the event that the photographs are damaged or lost, through camera malfunction without fault on the part of the photographer. The photographer or coordinator will not be liable for any amount in excess of the retail value paid for their services.

Patron may cancel a reservation only upon giving a written notice. The parties agreeand understand that in the event of a cancellation, a forfeiture of the deposits will be assessed. The reservation booking fee is non-refundable. Cancellation of the function or items reserved for the function after payment has been received will result in the forfeiture of the payment amount in its entirety. Patron agrees that they are responsible for all charges incurred due to lost wages as well any cancellation charges made by vendors that have been booked for the function. Additional fees may apply to reschedule on a different date or time. Patron agrees to not dispute authorized credit card charges posted as deposit and agreed upon by confirmation of invoice for said event booked.