AGREEMENT TERMS & CONDITIONS
Session Fees/Retainer:A non-refundable retainer of $450 and a signed contract are required to reserve your wedding date. However, the above stated retainer will be subtracted from the total cost of your wedding package.The non-refundable retainer is a fee that retains the photographer’s services for your scheduled session date that the photographer has turned down other work for. Payment of the full amount of the wedding package is due 10 days before the wedding date. Split payments can be made leading up to the wedding in a payment plan that is agreed upon between the Clients and Chelsey Wallace Photography.
Please note: No photography services will be provided if payment has not been made in full before the wedding date stated in this contract.Change of Date or Venue: Chelsey Wallace Photography must be notified immediately of any changes in schedule or location, at least one week prior to the scheduled date of the event. Notification of any changes can be made by cell phone along with written notice sent via email for documentation.
Exclusive Photographer: Chelsey Wallace Photography shall be the exclusive photographer retained by the Clients for the purpose of photographing the wedding. Family and friends of the clients and other wedding vendors SHALL NOT interfere with the photographer's duties.
Copyright Information:The Clients agree that the Copyright in all photographs is owned by Chelsey Wallace Photography. Digital versions of the photographs will be included for the clients as part of the wedding collection. These photographs will include a print release so that they may be printed, and/or displayed online, for personal use only.Commercial use must be expressly approved in written form by the photographer and include citation. This includes online bridal publications.The Clients understand that the photographs are only to be used as agreed and may not be manipulated or altered in any way (e.g. processed through filters).The usage for any other purpose is to be renegotiated between the parties and requires specific permission.
Cancellation or Postponement Policy: Once the contract has been signed, Clients have 48 hours to cancel their reservation with Chelsey Wallace Photography and have their $450 retainer returned. After 48 hours there will be NO refund of the retainer due to the photography date having been reserved. If the wedding contract is cancelled or postponed by the Clients more than 30 days prior to the wedding, the retainer payment will not be returned, due to loss suffered by the photographer.If the wedding contract is cancelled within 10 days of the wedding, the total wedding package amount will become non-refundable.
Creative License:Images are edited at the discretion of Chelsey Wallace Photography. Chelsey Wallace Photography reserves the creative right to edit and release only those photographs deemed creditable as professional quality and within the photographer's artistic standards. Therefore, delivered images may not include all images shot. All images released are high resolution JPEG. Raw files are not released.
Retention of Delivered Files:Once the files are delivered to the client, it is the client’s sole responsibility to protect and retain their images for the future. It is highly recommended that USB’s be duplicated and stored in multiple locations in cool dry areas.The photographer agrees that replacement digital copies can be requested up to 1 year after date received for no additional fee. Additional USB's can be requested up to 1 year for $50/USB. After 1 year from the received date Chelsey Wallace Photography has the right to refuse to replace digital or USB copies of images.
Failure to Perform: Chelsey Wallace Photography shall carry out this assignment with due and professional diligence. Elements beyond the control of Chelsey Wallace Photography include faulty material, equipment failure, damaged memory cards, loss of memory cards/photos/negatives in transit between the studio and professional laboratories, loss or damage to memory cards, negatives and proofs during processing and developing by Chelsey Wallace Photography, industrial disputes, civil disturbances, or weather conditions which may inhibit or prevent Chelsey Wallace Photography completing in whole or in part this contract. In this case Chelsey Wallace shall not be liable for the completion of this contract.The Clients and Chelsey Wallace Photography both assume the risks and dangers of the photographer's travel and if the extremely unlikely event of a last-minute Act of Nature or travel disaster occurs while Chelsey Wallace is en route to the event, Chelsey Wallace Photography will refund the Clients all monies paid, less the retainer.Due to the limited and subjective nature of the event, Chelsey Wallace Photography cannot be held responsible for photographs not taken or missed, lack of coverage resulting from weather conditions, or schedule complications cause by, but not limited to, anyone in or at the event, or by the church or location restrictions.Chelsey Wallace Photography is not responsible for the lost photo opportunities due to other cameras or flashes, the lateness of the bride, groom, or other principles, rules and restrictions of the venue, or the rendering of decorations of the location.It is acknowledged that any lists submitted to Chelsey Wallace will be used for organisational purposes and in no way represents photography that will be produced. Chelsey Wallace Photography will do its best to fulfill all requests but can make no guarantees all images will be delivered.Clients are responsible for all location fees and permits.
Photographer Substitution/Unforeseeable Circumstances:In the extremely unlikely event of severe personal illness or other extreme acts of nature beyond the control of Chelsey Wallace Photography, which prevents Chelsey Wallace Photography from performing the duties outlined in this contract, Chelsey Wallace Photography will attempt to arrange a substitute photographer of high qualification, with the Clients approval of said photographer.If a substitute photographer cannot be agreed upon, and Chelsey Wallace Photography cannot perform the services outlined in this contract due to a fire, casualty, strike or other civil disturbances, including but not limited to road closures, severe traffic, fire, terrorism, or other causes beyond the control of the parties, then Chelsey Wallace shall return any monies paid by the Clients, less expenses, but shall have no further liability with respect to the agreement.It is agreed that the liability of Chelsey Wallace Photography shall be limited to be a refund of any money paid under this agreement.This limitation of liability shall also apply in the event that photographic materials are damaged in processing, lost through camera malfunction, compact flash card malfunction, lost in the mail, or otherwise lost or damaged without the fault on the part of Chelsey Wallace Photography.
Model Release: This contract serves as a model release giving the Photographer the irrevocable right to use the photographs in all forms and in all media and in all manners, without any restriction as to changes or alterations, for advertising, trade, promotion, exhibition, or any other lawful purposes. The Photographer can grant use of the images to third parties and all compensation for use and credit for the images remain the property of Abby Photography.