TWOLC Event Request Form

All events require at least 3 weeks lead time. For community events, request should be submitted at least 2 months in advance so that all graphics and proper advertisting can be put in place.

For Bible studies and life groups, please complete this form for each separate study that you begin if you are not utlizing the current sermon series as the basis for your study.
Requester Name*

First NameLast Name
Requester Email*
example@example.com
Requester Phone Number*
Please enter a valid phone number.Format: (000) 000-0000.
Are you the main point of contact for details regarding this request?*

YesNo
- POC Name
  
  First NameLast Name
- POC Phone Number
  Please enter a valid phone number.Format: (000) 000-0000.
- POC Email
  example@example.com
- Requesting Team or Group:*
  
  Audio/VisualCommunications/CreativeElderFinancial PeaceFostering HopeHealth and WellnessHospitalityKidLIFELIFEGroupMarriedLIFEMen's Bible StudyOnline PlatformPrayerProfession on PurposeTeenLIFETitus 2 SistersWorshipWomen's Bible StudyOther
- Name of the Life Group
- Name of Event*
- Event Subtitle
- Event Tier*
- Start Date of Event*
  
  MonthDayYear
  Date
- End Date of Event
  
  MonthDayYear
  Please specify the last date of the event.
- Start Time of Event*
  
  Hour Minutes
  
  AM/PM Option
- End Time of Event*
  
  Hour Minutes
  
  AM/PM Option
- Is this a Recurring Event?*
  
  NoYes
- Meeting Day
  
  MondayTuesdayWednesdayThursdayFridaySaturdaySunday
- How often will meetings be held?
- Please indicate any specific dates you will not be meeting during timeframe indicated.
- No Meeting Date 1
- No Meeting Date 2
- No Meeting Date 3
- No Meeting Date 4
- Location of Event*
- Location of Event
  Indicate whether the event if on campus or off. If off campus, specify the place where the event will be held, including the address.
- Which Room(s)/Area(s) Will Be Used?
  
  SanctuaryLarge ClassroomToddler Classroom (room next to the office)Teen Classroom (room next to the women's restroom)Outside (access to restrooms will be provided)Foyer/Hallway
- Setup Items Needed
  prevnext( X )
  
  Tables
  $ Free Quantity# Chairs per Table
  
  
  
  Tablecloths
  $ Free
  
  
  
  Extra Chairs
  $ Free Quantity
- Will you need access to the building prior to your event?
  
  YesNo
- Please indicate dates and times you will need access.
- Name and Address of the Place Where the Event will be Held.
  If event is being held a someone's home, address is not needed. Address is needed if the event is being held offsite.
- Registration Required?*
  
  YesNo
- Registration Start Date
  
  MonthDayYear
  Date
- Registration End Date
  
  MonthDayYear
  Date
- Information that needs to be captured on the Registration Form.
- Information that needs to be captured on the Registration Form. Put each piece of info needed on a separate row.
- Additional people who need access to the registration data.
  Please provide full name and email address. Both are required in order to set up the access.
- Name and email of everyone who needs access to the registration data.
- Name and email of everyone who needs to be notified as registrations are received.
- Maximum number of attendees. If no limit, use default 9999*
- Type of Event
  
  In PersonOnlineHybrid (in person and online)
- Description of Event*
  What is the purpose of the event? Who is your target audience? What do you hope people will take away from the event? If this is for a Bible study, please provide the description of the study. Attach any files or links in the additional information section below.
- Is there a charge for attending the event?*
  
  YesNo
- Advertising
  
  All events will get standard advertisement:
  - Event on website
  - Event on app
  - Social media (dependent upon event tier)
  - Slide in the ending slideshow on Sunday
  Please note that additional advertising outside of the standard is subject to review/approval.
  
  Announcement Guidelines
- Additional advertising requested:
  
  Announcement from Stage on Sunday MorningFacebook Ad (cost will be charged to your team budget)Instagram Ad (cost will be charged to your team budget)EmailPush Alert via the App (Tier 1 & and Tier 2 events only)Standard Postal Mailing (cost will be charged to your team budget)Other
- Visual Elements
  
  The standard graphics package* includes:
  - A slide for Sunday
  - Facebook image
  - Instagram image
  - Website image
  - App images
  *Depending on the event, not all of these graphics will be needed and will be created on an event by event basis.
- Do you need additional graphics materials?
  
  YesNo
- Indicate all deliverables needed. Please note that these options may incur a cost that needs to be factored into your overall event budget.
  
  Digital InvitePrinted InviteDigital Brochure/FlyerPrinted Brochure/FlyerBannerHandoutPosterPostcardLetterOther
- Share any ideas and wording that you have for your graphics deliverables. List and special colors and fonts. Include any photos/graphics/images that help to convey design aesthetics.
- File Upload
  
  Cancelof
- For printed deliverables, how many copies of each are needed?
- Requested date for completion of graphics deliverables
  
  MonthDayYear
- We will do our best to get deliverables completed in the requested timeframe. The earlier the request is submitted, the more likely we will be able to get this completed in the timeframe requested. Requests received within the three week window are subject to the work queue currently in place with no guarantees of timeframe.
- Do you need a video filmed or video editing/production work to be done?
  
  YesNo
- Video Project Name
- Type of Video
  
  Event Promo/BumperClass/StudyBaptismOther
- Share your vision and target audience for your video:
- We will do our best to get deliverables completed in the requested timeframe. The earlier the request is submitted, the more likely we will be able to get this completed in the timeframe requested. Requests received within the three week window are subject to the work queue currently in place with no guarantees of timeframe.
- Audio-Visual Support
- Do you need audio-visual (AV) support for your event?
  
  YesNo
- Indicate the type(s) of AV support requested:
  
  MicrophonesMusic PlayedSlides Shown on Screens in the SanctuaryInternet Streaming
- Our AV team is staffed by volunteers. We will do our best to accommodate your request for AV support, however, our ability to support your request is subject to the availability of AV team members.
- Finance Details
- Does the event require church expenditures?*
  
  YesNoNot Certain
- Were these expenditures included and approved in the yearly budget?
  
  YesNoNot Certain
- Any other information we need to know? Include links to videos or other resources that will be needed to fulfill your request. Please note that we will ensure that there are no potential copyright issues associated with information supplied.
  Include agendas, schedules and other things that would be useful to know when promoting the event or would be helpful for people to know when deciding to attend the event..
- Date
- Name
- Note
- TWOLC Event Request
- Should be Empty:

Advertising

Visual Elements

Audio-Visual Support

Finance Details