Now that you have confirmed your wedding booking with Main Event, here are a few key points to consider to assist with the planning process. 

CONFIRMATION

A deposit is required in order to book services and secure your wedding date with Main Event Weddings.  This deposit will be reflective in the Invoice attached for you with specifications regarding your booking noted.  It is important to choose your package & service requirements level upon your confirmation with Main Event Weddings to ensure the appropriate services are allocated to your wedding date.  A signed copy of your Terms & Conditions is required to be returned to Main Event Weddings with your deposit remittance.    

DEPOSIT

Your deposit is a non-refundable booking fee, required in order to secure your services package with MEW.  Your deposit will be deducted from your total payable invoice at the time of your wedding.  Should your booking with MEW be cancelled, your deposit will be retained.  Please also note that a 30% deposit based upon your first styling quote will be required in order to confirm and book in any styling requirements and orders.  Subsequent changes will allow changes to be made to confirmed orders, however no orders can be placed without a 30% deposit due upon receipt of your first styling quotation.

CANCELLATION POLICY

Your deposit is a non-refundable booking fee & shall not be refunded to you pending a cancellation of services.  Should you cancel your wedding day within three months of your wedding date, 75% of your package fees & all accrued service fees { where relevant } shall be required to be paid in full.  Should any third party deposits be secured on your behalf by Main Event Weddings, these payments shall be required to be paid in full also.   Payment in full is required for your wedding no later than on month prior, however deposits shall be requested to secure additional services such as styling & hire items at a rate determined within your relevant quote & invoice.

MAIN EVENT SERVICES

Main Event will provide full consultancy and planning services as per the package selected.  Should you choose services that require Main Event to acquire assistance in coordination on the day, this will be incorporated into your additional quotations relevant to the tasks required {i.e; styling set-up, logistics planning}.  This will be advised at the time of quotation of such services.  All administrative costs are included within the booking services you have chosen and are reflected in the attached quote & invoice.

Please note; your wedding coordinator shall be appointed to you no later than 8 weeks prior to your wedding date at your planning appointment.  Your administration liasons shall include the entire MEW Team relevant to specific areas of planning, however for on the day services, you may be will be appointed a Head Coordinator and Second Coordinator of whom you shall meet directly at your planning appointment.  From time to time, through matters outside of our control, this may change, however MEW shall advise however and as soon as possible of any coordinator changes and updates. 

ADDITIONAL FEES

Prep & Picking Fee / Damage, Maintenance & Handling:  5% of total invoice.

 Damage Waiver: [DW]

As part of the above, this is charged to cover any potential damages + breakages that may be incurred to MEW property.  Should the damages exceed the above figure, the difference shall be charged. This fee is non refundable.

 Prep, Picking, Maintenance + Handling Fees: [PPM&H]

To ensure our stock is in prime condition, and to ensure the maintenance and handling of such stock, a standard maintenance and handling fee shall always be applied to your overall styling invoice as part of our DW, PPM&H Fee This shall cover the preparation of stock, picking & cleaning, maintaining and handling on both outgoing and incoming stock.  This fee is non refundable.

Delivery + Collection Fees:

A delivery + collection fee shall always be incurred for all deliveries where styling is required.  This fee shall vary depending on the location, and shall be noted on your styling quotation. 

Vehicle Fees:

Additionally a vehicle hire may be incurred should a van and | or truck is required.  Please note; vehicle fees are charged upon a 4 day hire rate over a weekend with a Thursday or Friday collection {pending styling and date of wedding requirements}, and a Monday return. 

Accommodation:

Finally should your wedding coordination and or | styling services require accommodation, overnight accommodation shall be charged for at the direct rate

Administration Fees:

In relation to styling consultations and quotations, we shall offer one initial design concept, mood board & personlised quotation as part of your included services.  You shall receive your mood board and design brief within three – four weeks of your styling consultation, pending the time of year and demand to our Stylists schedule.  Based upon your feedback, we shall then provide you with your personalised quotation and the option of an additional two adjustments to the overall quotation.  Should additional changes outside of final numbers be required beyond your included three styling quotations, and administration of $120.00 shall apply, per update.  Please ensure that you have all relevant information and have addressed all queries when making adjustments to styling, as this administration fee is non negotiable. 

Additional Staffing Fees:

From time to time ,additional staff shall be required in order to execute your styling package, outside of your included staffing allocation, based upon your services package.  This shall be charged @ a rate of $65.00 per hour, and shall be included in your styling quotation.  Should styling be altered and items that require the services of additional staff be removed, your additional staffing fees shall also be reduced, and / or removed if possible.

SUPPLIER SERVICES

Main Event Weddings will facilitate the generation of quotations, correspondence in relation to, confirmation and logistics relevant to all services required, in accordance with the service you have booked.  Main Event Weddings will provide complete assistance after a ‘wedding brief’ has been undertaken with you to ensure the correct budget, style & taste is adhered for all supplier services required.  Services are provided pending your package services confirmed with Main Event Weddings. 

Note:  deposits will be required to secure supplier services prior to your wedding date with full payment made to each supplier as needed in accordance with their terms and conditions.   

PROCEDURES + SCHEDULING

Refer to our ‘Planning Schedule’ for a full brief on our wedding planning procedures.  This shall be provided to you as a guideline for timing and organisational requirements for all complete planning, partial planning & full on the day wedding coordination packages.  In addition to this a progressive runsheet shall be provided to you within 6 weeks of your confirmation of MEW services.  This shall out line your budget, shall indicate all vendors & VIP contact details, shall provide a detailed order of service, all catering & beverages as required for your reception, a complete ‘wedding paraphernalia’ checklist, seating allocation & final invoice.  This runsheet shall be your planning guideline and shall be the most vital piece of data required in order to execute your wedding planning & coordination requirements.  We do request that you follow the guidelines as noted in your checklist chapters for your styling consultation & planning appointment scheduling and request that you refer to our MEW website for provision of our appointment hours.  We also request that you use the MEW progressive runsheet only when compiling details for your wedding coordinator. 

Please note that your wedding coordinator shall not be assigned at the time of booking.  Where possible your coordinator shall be allocated accordingly for all on the day coordination no later than 8 weeks prior to your wedding date.  Your allocated coordinator shall host your planning appointment and all correspondence between your initial point of contact and your wedding coordinator shall be transferred accordingly from this time on. 

STYLING + STATIONERY GUIDELINE

In order for us to provide you with customised and beautiful stationary, in a timely and professional manner, we ask you to kindly refer to the following disclaimer in relation to the design process for your stationery suite. 

Timeframes: 

• Your Stationery process shall commence 2 - 3 weeks prior to your wedding, pending the finalisation of your venue runsheet, and final numbers with your stylist. 
• As part of preparation for this, we will request you to complete your seating allocation template and provide to your stylist no later than 15 days prior to your wedding. 
• From here, we will send through designs for your feedback and approval. We require this within 2 business days to allow for any iterations to be made and returned to you, and your designer will provide you your own specific deadlines with your proofs. 
• Once your feedback has been received, your revisions will be returned to you for your final approval prior to print. 
• We need to send your stationery to print no later than 5 days prior to your wedding, and in order to do this we would appreciate if you could comply with these timeframes. 
• Once your stationery has gone to print, delivery will occur and our design team will check, sort and assemble your stationery in the week leading up to your wedding. 

Service Inclusions: 

• As part of the stationery design process, we swill provide 1 x set of design proofs for each of your stationery suite inclusions, as per your final styling package. 
• Should you wish to have multiple designs created, an additional design fee of $120.00 shall be provided and this will give you up to 2 design proofs of a different style & vibe to provide you with an option. 
• Please be aware that we require you to accurately complete your Excel based Seating Tem plate, with names completed in full on BOTH tabs. This is incredibly important as we need to export this information directly from your spreadsheet into our design files, and cannot be held responsible for any errors that occur during this process. 
• The first tab is required to have first names in the first column & surnames in the second column, if you would like these to appear on your menus. If you do not, simply leave this column blank. Please do not complete with any information other than what is requested, Information such as abbreviations, nicknames, dietary requirements are not required on your spreadsheets. 
• The second tab is for your seating allocation and is a list of all guests in attendance, which is required to be completed for your seating chart designs.

• Please ensure you double check the spelling of all names, and ensure that if you need to make any changes outside of 14 business days prior to your wedding that you first check with your stylist, and that you update your spreadsheet yourself to ensure these changes have been made to avoid any print or design errors. 

• Please also double check the number of guests listed in both tabs is the same and that no names have been missed in your allocation process. 

• Once you are sure all of your data is correct, we can then start the design process. 

• Once your design proofs have been provided to you, we will offer you 1 x rounds of edits, in line with the following specifications: 

  - Style Preference for colour or font, Grammar & Spelling - this will all be addressed in 1 x revision, so please ensure you provide any feedback to cover these areas in your stationery revision prior to approvals & printing.
   

  - Once your revisions have been made, they will be sent to you for a final approval. If we have made a mistake and missed one of your comments or feedback, please do let us know and we will address! However unfortunately any additional edits requested outside of this shall incur additional design fees for iterations. 

  
  - From here, we shall send your stationery to print, and after this time, any re-changes will incurr a full re-print cost and design fee. 
  
  

  - For personalised graphics, animations or illustrations that do not form part of your stationery quote with your stylist, a design fee shall be incurred, so please be mindful to request anything that is special to you, or that you would like to consider when you are discussing your vision with your stylist. 

Thank You again for choosing to Main Event Weddings to assist you in creating a truly magical day for you both on your Wedding Day!

Warm Regards,

I Confirm that I understand & agree to the Terms & Conditions stated herein & acknowledge the booking process required in order to secure services with Main Event Weddings. Upon confirmation with MEW by way of deposit &/or a signed copy of the T&C's provided within, I am agreeing to the conditions & services provided &/or offered by all relevant parties.

Once your deposit has been paid, please email your remittance advice to; accounts@maineventweddings.com.au