FP Student Activities Budget Committee (SABC) Request Form

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Student Activity Budget Committee Core Values:

We Value: • Multicultural Programming• Leadership training • Tying programs to important events• Programming traditions• Programming for each demographic group• Programming that sparks an interest in the arts• Programming that collaborates with other campus organizations (or the community)• Programming that collaborates with academic disciplines• Student Recognition• Community Service Programming• Unique forms of Programming• Recruitment • Programming in the student’s interests.

As good stewards of the Student Activity Fee, the SABC agrees to be guided by the following:

The majority of funds and focus should be spent on student-led initiatives/activities. When clubs and organizations collaborate, they have a larger pool of money and a larger pool of resources. If funds are not realized through the allocation process, collaboration is an excellent alternative. The SABC focus is determining if funds spent would benefit some students, not deterring controversy. College policy applies. Both group and large-scale community efforts can benefit students.

Often funds spent on group development help to benefit “deep” skill development, while funds spent on-campus community development focus on the wider student population. Both are valuable.

Process: The committee meets weekly to review the budget request submissions. Please contact the Campus Life office, or check the Campus Club and Events Board for specific details regarding deadlines/timing. Additional helpful resources are available in the grey Club Information and Materials cabinet outside the Campus Life Office, (i.e. STLCC ~ FP Budget Request Binder, etc).
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DatePlease enter Date that the money requested will be used
Date
Month
Day
Year
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Email* This field is required.You must use your STLCC email for all budget requests.
example@example.com
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Requesting Student Organization* This field is required.
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Contact Person for Request (First & Last Name)* This field is required.
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Advisor Name for this club/organization* This field is required.List one advisor if you have co-advisors
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Advisor Email Address* This field is required.Use only STLCC email address
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Name of Event/ Activity/ or Travel the funds would be used to support.
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Name the location of the Event/ Activity/ or Travel.
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Are travel arrangements necessary? (If YES, when the committee approves the budget, we will require additional paperwork).
YESNO
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Required Travel Paperwork list to accompany travel budget requests.

If you are traveling locally OR out of district your advisor will need to submit a Travel Request form prior to submitting a budget request to the SABC.

Additional Paperwork factoring travel costs to include :

Conference registration pricing sheet:

What does the conference registration fee include? (i.e. attendance fees, possible meals, or room accommodations)

Transportation costs:

Do you need airfare, rental car, train fare, or bus fare (include fees for each traveler you are including in this request)

Meal costs:

A per diem payment will be made to travelers in overnight travel status for a meal and incidental expenses. Meal and incidental per diem rates are set by the IRS, published by the General Services Administration (GSA) for CONUS (Continental United States), and may be found at https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-lookup. The applicable rate page must be included in the request for reimbursement. The first and last day of travel rates is provided by the GSA and differ from rates for other travel days.
Meals included in conference registration are deducted from the meal and incidental allowance at the per diem rate. Receipts are NOT required.

Meals for non-local travel that do not include overnight accommodations will not be reimbursed in accordance with IRS guidelines.

Additional Miscellaneous Fees:

Perhaps taxi fees, metro or shuttle fares (check online to find costs & print to include with the proposal)

Activity or entrance fees (i.e. museum, lecture, etc.)
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Is travel involved, if so, for how many people?
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Estimate the number of people to benefit from the event/activity.(Number describes your campus community to benefit).
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In brief detail, describe the purpose of the event/ activity and expected benefit/ learning outcome for the event/ activity.
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Is this a large-scale community event? (Targeted to the STLCC campus or local community? Expecting to engage 50 to 75+ attendees?)
YESNO
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Is your request for catering? If YES, please price out the amounts for your planned catering menu, drinks, any delivery fees, and/or tips.
YESNO
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If you are submitting a request for an On-Campus event/activity, you can list and total your detailed expenses in the fields below. You can add additional lines by pressing the green plus(+) sign.PLEASE LIST FOOD OR SUPPLIES HERE
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SABC Detailed Travel Expenses WorksheetEnter your estimated travel expenses below. This worksheet allows the SABC to see the total picture of your travel. When complete, please enter your totals into the SABC Travel Budget Worksheet (next question).
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SABC Travel Budget WorksheetRemember: Look up and price out your requests, provide full details, and support materials when needed, as in travel, etc. As a part of the Campus Life Student Learning Outcome goals, students will show ownership over their endeavors/ events, etc., and part of this includes budget management in their planning).
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If receiving other funds, detail what funds are paying for what specific expenses in your request
Huge
Large
Normal
Small
Ok
Ok
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Thank you for your work in putting your detailed budget request information together! Your listed contact will be notified as to request Approval or Need More Information following the SABC meeting.
Should be Empty: