Before applying, please consult the Application Guide for information about the entire application process, including the documentation required to process your application.

Please note that applicants may only apply for subsidies once per term until they have reached the maximum amount for each subsidy. Applicants are encouraged to apply as early as possible, as funds are limited. The SGPS Finance and Services Committee reserves the right to close categories of the Financial Assistance Program once funds have been exhausted.

The SGPS Financial Assistance Program is unable to address cost of living expenses. The program is designed to support the specific academic and professional development needs of SGPS members. We encourage you to explore alternative resources available to assist with living expenses, such as the financial aid opportunities available through Queen’s Registrar & Financial Aid Services.

For additional information, please contact the Vice President Finance and Services at vp.finance@sgps.ca.

The Application Process Step-By-Step

STEP ONE: COMPLETE THE ONLINE APPLICATION (you are already on this step 🙂)
To apply for Financial Assistance, students must complete an online application available on the SGPS website. The application form can be found at https://sgps.ca/sgpsfa/

STEP TWO: UPLOAD THE REQUIRED DOCUMENTS
The SGPS Financial Assistance Program operates on a reimbursement basis. Individuals must provide a receipt for the expense they are seeking assistance with. Dental and General Health Subsidy applications must also include proof of the insurance claim for the same expense. Please note that the expense must have occurred within the current fiscal year (May 1, 2025 - April 30, 2026) to be considered for reimbursement.

STEP THREE: AWAIT FINANCE COMMITTEE DECISION
Applications will be processed once a month by the Finance and Services Committee (hereby referred to as the “Finance Committee”). Please note that as applications are processed monthly, your application should meet all requirements outlined in this document or you will risk a serious delay in potentially receiving funds. The Finance Committee makes all final approvals by vote after considering each confidential, anonymized application. All applicants will be contacted and informed of the Finance Committee’s decision. If successful, your Financial Assistance will be distributed through email by electronic fund transfer, with more information provided in the application approval email.

Reminder: General Guidelines for Applying

1. Financial Assistance is only available to SGPS members (and only for expenses incurred by members). Please ensure your student number is correct when submitting your application. An incorrect student number may result in delays in processing your application or rejection of your application.
   
   
2. An applicant may only receive the maximum amount from each Financial Assistance subsidy once per year. If the applicant does not reach the maximum amount with their first application, they may reapply under the same category until the maximum is reached. Please note that the decision to grant a second round of Financial Assistance may be based on funding availability.
   
   
3. The Financial Assistance Program is a reimbursement-based system. For proof of expense, applicants must include a receipt or official invoice of the activity, procedure, or emergency expense subject to the application. The proof of expense is proof of what an applicant requires Financial Assistance for. In addition to the proof of expense, applicants must also include proof (where applicable) of an insurance claim for the same expense. Failure to provide receipts showing proof of expense and insurance claim or poorly organized/difficult-to-read receipts will result in immediate rejection of the application.

Outlined below are the necessary documents required for each subsidy. If you do not provide the information stated, your application will be rejected.

1. Dental Subsidy
   Login into https://students-healthportal.securiancanada.ca/
   Click on the claim under “your recent claims.”
   Scroll down to “view statement” (green button under “amount paid by your plan”)
   Download the PDF and submit that.
   
   
2. General Health Subsidy
   Login into https://students-healthportal.securiancanada.ca/
   Click on the claim under “your recent claims.”
   Scroll down to “view statement” (green button under “amount paid by your plan”)
   Download the PDF and submit that.
   
   
3. UHIP Assistance Subsidy
   Log into SOLUS Student Centre
   Click on Financial Account
   Click on Fee Statement/OSAP Net Tuition
   Select Fall 2025
   Save this as a PDF for proof of payment
   
   
4. Academic Activity Assistance Subsidy
   A receipt showing proof of payment for conference registration/participation fee. If submitting proof of expense for required academic equipment, proof of requirement (ie, notice from the department or lab) must also be provided.
   
   
5. Urgent Technology Replacement Assistance Subsidy
   Receipt for purchase of technological resources required for academic obligations.
   
   

To maintain your privacy DO NOT include personal banking information, information regarding financial assistance (ex. OSAP), and/or detailed medical information/reports in support of your application.

Whatever documentation you provide must clearly show your name. We cannot accept documentation that does not have an applicant's name on it. 

Please note if insufficient documentation is included, the Finance and Services Committee may request documentation, which may delay the processing of your application. If further documentation is not received, you will no longer be considered for financial assistance.

I declare that I have read the Application Guide and that I understand the application process before submitting my application.

I authorize the SGPS to release an anonymous copy of this application to the SGPS Finance and Services Committee for review, including copies of any information attached to this application. 

I understand that I am responsible for providing all required documentation as indicated on this application or as directed by the SGPS. I understand that if I do not submit the required documentation/information I may not be considered for financial assistance.

I declare that all information that I have given on this form is true and accurate. If any information is inaccurate, I understand that any financial assistance awarded may be reassessed and/or withdrawn.