• Contact an American Academy K-8 Registrar

  • We encourage you to visit the American Academy website to find detailed information for most questions & topics.

    If you need additional information about our school, such as programming, policies, mission, values, extracurriculars and operations, please contact our Front Office staff at any of our campuses:

    Castle Pines, K-8:          720-292-5200

    Lincoln Meadows, K-8:   720-292-5300

    Motsenbocker, K-8:        720-292-5600

    KindiePrep (pre-K): 720-292-5400 (LM); 720-292-5700 (MB)

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    To make a specific request of our Registrar, please complete the form, below. Inquiries submitted by this form will receive priority over general emails and will be answered in the order they are received. While we typically respond within two school days, please understand that AA is a large school serving three campuses. Please allow up to TWO WEEKS for a reply, depending on the nature of your request and/or the time of year you are contacting us.

    AN EXCEPTION TO OUR RESPONSE TIME WILL BE MADE FOR WITHDRAWAL REQUESTS or LEGAL NOTICES INVOLVING A STUDENT. THOSE REQUESTS WILL RECEIVE OUR IMMEDIATE ATTENTION.

    Please provide accurate and sufficient information in your request; failure to do so may result in delays.

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  • If you need to make the same request for more than FIVE students within a household, please submit an additional form for the other student(s).

  • CAMPUS TRANSFER TO ANOTHER AA CAMPUS - for an EXISTING student(s).

    If you do not need to complete this section, please return to the top of the form and UNCHECK the box under the question called "Nature of your request".

    The Campus Transfer Application & Approval form, along with detailed information and FAQ's pertaining to Campus Transfers, can be found on our website:

    Enrollment>>Returning Families>>Campus Transfers.

     

    If you wish to transfer to a non-AA school, please return to the top of this form and check the box next to "WITHDRAWAL" and follow the instructions.

  • INSTRUCTIONS: 

    To request a transfer to another AA campus, please complete a Campus Transfer Application & Approval Form (located on the Campus Transfers page of our website) and submit it using the link, below. Once submitted electronically, you will receive a reply within 48 hours confirming the application was received. If you do not receive a reply within 48 hours, please email registrar@aak8.org regarding your submission.

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  • CHANGE IN: STUDENT'S LEGAL NAME and/or HOUSEHOLDS and/or RELATIONSHIPS and/or CONTACTS for an EXISTING student.

    If you do not need to complete this section, please return to the top of the form and UNCHECK the box under the question called "Nature of your request".

    This section pertains to updating any of the following events that are associated with your student:

    • Updating the LEGAL NAME of a student (ie, recent adoption)
    • Updating HOUSEHOLDS (legal residences) that are associated with your student (ie, address changes; adding a new household to reflect a change in marital status/custody)
    • Updating the RELATIONSHIP of an individual (ie, new step-parent; updated legal guardianship; new adoption)
    • Updating the names and contact information of CONTACTS (ie, adding a new emergency contact; updating the name/phone/email of an existing contact)

     

    Please complete any/all fields that need to be updated in Infinite Campus for your student who is already enrolled with American Academy.

    IF YOUR STUDENT IS ON THE WAITLIST, DO NOT UPDATE YOUR CONTACT INFORMATION HERE! Please visit the AA Waitlist Management Portal to update your record.

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  • Documentation typically required to be submitted to our Registrar:

    SCENARIO: DOCUMENT(S) REQUIRED:
    Change in legal last name of STUDENT

    Birth Certificate; OR certified court documents (signed by judge OR sealed by court)

    Change in custody or legal guardianship

    Certified court documents - signed by judge OR sealed by court

    Parenting plan

    Change in legal household address(es) of student

    Proof of Residency - MUST be one of the following: County Assessor Property Summary |  | Current Lease | Deed of Trust | Property Tax Notice | Warranty Deed

    IF PARENTS ARE SEPARATED OR DIVORCED, each parent must provide a separate Proof of Residency.

    Change in legal name of CONTACT who has guardianship

    Marriage Certificate

    Driver's License

    Change in name of CONTACT who DOES NOT have guardianship (ie, emergency contact)  No documentation required
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  • CUSTODY or LEGAL GUARDIANSHIP - INFORMATION or DOCUMENTATION

    If you do not need to complete this section, please return to the top of the form and UNCHECK the box under the question called "Nature of your request".

    This section pertains to LEGAL stipulations that are associated with your student, specifically in regards to their enrollment at AA. For example: court orders, parenting plans, changes in legal guardianship that impact school communications, visitation/contact/volunteering, carpool pickup, etc.

    LEGAL INQUIRIES/NOTICES INVOLVING A STUDENT WILL RECEIVE OUR IMMEDIATE ATTENTION. ANYTHING YOU SUBMIT HERE WILL BE DELIVERED TO OUR REGISTRARS WITH 'URGENT' PRIORITY AND YOU CAN EXPECT AN ACKNOWLEDGEMENT or REPLY WITHIN ONE SCHOOL DAY.

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  • INFINITE CAMPUS (IC) LOGIN

    If you do not need to complete this section, please return to the top of the form and UNCHECK the box under the question called "Nature of your request".

  • RECORDS REQUEST

    If you do not need to complete this section, please return to the top of the form and UNCHECK the box under the question called "Nature of your request".

    All organizations or individuals are required to submit a Records Request for any information pertaining to a student's educational career at American Academy. This includes parents seeking a copy of a report card for a prior academic year that is no longer 'active' in Infinite Campus.

    To request records for a student, please complete the Douglas County School District's Student Records Request Form and submit it using the file upload, below.

    If you are using a Records Request form that is unique to another organization, you may submit it below (using the file upload). If we determine it does not provide sufficient information and/or authorization to release, we will contact you with further guidance.

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  • STATUS OF WAITLIST or ENROLLMENT

    If you do not need to complete this section, please return to the top of the form and UNCHECK the box under the question called "Nature of your request".

    Extensive information about our waitlist, lottery & enrollment policies can all be found on our website. We recommend you visit the About Enrollment page to get started.

    To update your waitlist record (change of address, phone number, addition/removal of students in the household, etc) and/or to check the status of your position/spot in the lottery, please log into the AA Online Waitlist Access portal on our website. It will require you to enter your name & PIN, which was provided in the confirmation email you received when you added your family to our waitlist. If you need to request your PIN, please use the "Get Login Information" page in the portal. Our Registrars cannot update your waitlist record for you - all families are responsible for updating their own waitlist record to ensure AA has the most up to date information. If you are experiencing technical difficulties with the portal, please let us know so we can assist you.

    In the interest of time, we strongly recommend families use our Online Waitlist Access portal to get answers to your questions, particularly during our very busy enrollment season that takes place after our lottery (generally December through February). The Online Waitlist Access portal provides the exact same information that our Registrars see on their side - there is no additional insight they can provide when it comes to your chances of being offered a seat in the coming year.

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  • WITHDRAWAL REQUEST

    If you do not need to complete this section, please return to the top of the form and UNCHECK the box under the question called "Nature of your request".

    To withdraw/unenroll a current student, please be sure to review the information on our Exiting Families page of our website. Please complete the following section and we will be in touch soon with next steps.

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    If your child will be enrolling in another DCSD school, please review our Moving to a DCSD Neighborhood School page for critical information and deadlines that the district enforces for families who wish to transfer schools.

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  • GENERAL or OTHER REQUEST

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  • Please click the SUBMIT button.

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