Contact an American Academy K-8 Registrar

We encourage you to visit the American Academy website to find detailed information for most questions & topics.

If you need additional information about our school, such as programming, policies, mission, values, extracurriculars and operations, please contact our Front Office staff at any of our campuses:

Castle Pines, K-8: 720-292-5200

Lincoln Meadows, K-8: 720-292-5300

Motsenbocker, K-8: 720-292-5600

KindiePrep (pre-K): 720-292-5400 (LM); 720-292-5700 (MB)

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To make a specific request of our Registrar, please complete the form, below. Inquiries submitted by this form will receive priority over general emails and will be answered in the order they are received. While we typically respond within two school days, please understand that AA is a large school serving three campuses. Please allow up to TWO WEEKS for a reply, depending on the nature of your request and/or the time of year you are contacting us.

AN EXCEPTION TO OUR RESPONSE TIME WILL BE MADE FOR WITHDRAWAL REQUESTS or LEGAL NOTICES INVOLVING A STUDENT. THOSE REQUESTS WILL RECEIVE OUR IMMEDIATE ATTENTION.

Please provide accurate and sufficient information in your request; failure to do so may result in delays.

AA Registrar Use Only:

Please record the initials of AA Registrar who will process the request (brief notes can also be recorded).

Today's Date*

Date

Time

:HourMinutesAM/PM Option

Your name*

First NameLast Name

Your email (this is our preferred method of communication)*

example@example.com

Your phone number, should we be unable to contact you by email*

Nature of your request: (select ALL SCENARIOS that apply) ALL OPTIONS INCLUDE AN 'UPLOAD' FEATURE SO YOU CAN SUBMIT DOCUMENTS*

CAMPUS TRANSFER - transfer to a DIFFERENT AA campus for a current student.CHANGE IN: STUDENT'S LEGAL NAME and/or HOUSEHOLDS and/or RELATIONSHIPS and/or CONTACTS for an EXISTING student.CUSTODY or LEGAL GUARDIANSHIP - provide new or updated legal status/documentation for a current or incoming student that relates to their schooling at AA (parenting plans, legal guardianship, court orders, custody/visitation restrictions, last name change).INFINITE CAMPUS (IC) LOGIN - need help creating/resetting parent login for IC.RECORDS REQUEST - for current or former AA student (includes Report Card requests by parents).WAITLIST/OFFERS OF ENROLLMENT/ENROLLMENT STATUS - inquiries about the status of waitlist, past or pending offers to enroll, or enrollment status for prospective/incoming students.WITHDRAWAL - submit notification of intent to withdraw/unenroll a current student.GENERAL or OTHER - I have a request for more information; no formal action is needed at this time.

Your relationship to student(s). NOTE: requests may be denied if we cannot verify your legal right to the request. In most instances, requests will only be considered if they are initiated by a student's legal parent/guardian OR an authorized representative (ie, another school, legal counsel, court representative). *

Please indicate your association with the student(s):*

Name of organization you are making the request on behalf of:*

Student's LEGAL name. Do not include middle names, nicknames or abbreviations. *

First NameLast Name

Student's Date of Birth*

Date

Student's campus*

Do you need to submit THE SAME request for a 2nd student in the household? If you require a different request for other students in the same household, then you'll need to submit a separate form for them.*

YesNo

2nd student's LEGAL name. Do not include middle names, nicknames or abbreviations. *

First NameLast Name

2nd student's Date of Birth*

Date

2nd student's campus*

Do you need to submit THE SAME request for a 3rd student in the household? If you require a different request for other students in the same household, then you'll need to submit a separate form for them.*

YesNo

3rd student's LEGAL name. Do not include middle names, nicknames or abbreviations. *

First NameLast Name

3rd student's Date of Birth*

Date

3rd student's campus*

Do you need to submit THE SAME request for a 4th student in the household? If you require a different request for other students in the same household, then you'll need to submit a separate form for them.*

YesNo

4th student's LEGAL name. Do not include middle names, nicknames or abbreviations. *

First NameLast Name

4th student's Date of Birth*

Date

4th student's campus*

Do you need to submit THE SAME request for a 5th student in the household? If you require a different request for other students in the same household, then you'll need to submit a separate form for them.*

YesNo

5th student's LEGAL name. Do not include middle names, nicknames or abbreviations. *

First NameLast Name

5th student's Date of Birth*

Date

5th student's campus*

If you need to make the same request for more than FIVE students within a household, please submit an additional form for the other student(s).

CAMPUS TRANSFER TO ANOTHER AA CAMPUS - for an EXISTING student(s).

If you do not need to complete this section, please return to the top of the form and UNCHECK the box under the question called "Nature of your request".

The Campus Transfer Application & Approval form, along with detailed information and FAQ's pertaining to Campus Transfers, can be found on our website:

Enrollment>>Returning Families>>Campus Transfers.

If you wish to transfer to a non-AA school, please return to the top of this form and check the box next to "WITHDRAWAL" and follow the instructions.

I would like to:*

Ask the Registrar for additional information about the Campus Transfer process at AA before I submit a Campus Transfer Application.Submit a CAMPUS TRANSFER APPLICATION. I acknowledge that all of my questions have been addressed and I am ready to officially request a transfer. (Do NOT submit an Application until you are ready. Feel free to contact the principal(s) at your current and/or receiving campus if you need more information. You may also select "Ask the Registrar for additional information about the Campus Transfer process at AA" option, above.)

INSTRUCTIONS:

To request a transfer to another AA campus, please complete a Campus Transfer Application & Approval Form (located on the Campus Transfers page of our website) and submit it using the link, below. Once submitted electronically, you will receive a reply within 48 hours confirming the application was received. If you do not receive a reply within 48 hours, please email registrar@aak8.org regarding your submission.

SUBMIT YOUR COMPLETED "Campus Transfer Application & Approval Form" HERE:

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If your question cannot be answered by the information provided on our website (link provided above), please submit it here. A reply will be provided as soon as possible, but please allow up to two weeks depending on the nature of your inquiry and the volume of requests we are currently processing.

CHANGE IN: STUDENT'S LEGAL NAME and/or HOUSEHOLDS and/or RELATIONSHIPS and/or CONTACTS for an EXISTING student.

If you do not need to complete this section, please return to the top of the form and UNCHECK the box under the question called "Nature of your request".

This section pertains to updating any of the following events that are associated with your student:

Updating the LEGAL NAME of a student (ie, recent adoption)
Updating HOUSEHOLDS (legal residences) that are associated with your student (ie, address changes; adding a new household to reflect a change in marital status/custody)
Updating the RELATIONSHIP of an individual (ie, new step-parent; updated legal guardianship; new adoption)
Updating the names and contact information of CONTACTS (ie, adding a new emergency contact; updating the name/phone/email of an existing contact)

Please complete any/all fields that need to be updated in Infinite Campus for your student who is already enrolled with American Academy.

IF YOUR STUDENT IS ON THE WAITLIST, DO NOT UPDATE YOUR CONTACT INFORMATION HERE! Please visit the AA Waitlist Management Portal to update your record.

Action(s) needed: (select all that apply) MAY REQUIRE YOU PROVIDE OUR REGISTRAR WITH SUPPORTING LEGAL DOCUMENTATION, depending on the nature of the request.*

Student's legal name has changed to: (to request a name change for all children in your household, please submit one form per child)*

First NameLast Name

Contact's name - the name of the individual you want to add/remove/update as a contact for your student in Infinite Campus.*

First NameLast Name

Contact's PREVIOUS/INCORRECT name - the current name of the individual as listed in Infinite Campus. This will be updated to the name you provided, above.*

First NameLast Name

Address of the household:*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Is the Household the PRIMARY or SECONDARY address for the student(s):*

Primary HouseholdSecondary Household

Contact's email:*

example@example.com

Contact's phone number:*

Area CodePhone Number

Contact's phone number type is:*

CellWorkHome/Other

Contact's gender is:*

FemaleMale

Contact's relationship to the student is: (select ONE) MAY REQUIRE YOU PROVIDE OUR REGISTRAR WITH SUPPORTING LEGAL DOCUMENTATION, depending on the nature of the request. We will contact you with more details if required.*

Parent, WITH legal guardianshipParent, NO legal guardianshipStep-parent, WITH legal guardianshipStep-parent, NO legal guardianshipFoster Parent or Temporary Guardian or Legal Guardian - always assumed to have legal guardianshipEmergency contact, always assumed to have NO legal guardianship

If you have additional questions or comments for our consideration, please submit them here. A reply will be provided as soon as possible, but please allow up to two weeks depending on the nature of your inquiry and the volume of requests we are currently processing.

Documentation typically required to be submitted to our Registrar:

SCENARIO:	DOCUMENT(S) REQUIRED:
Change in legal last name of STUDENT	Birth Certificate; OR certified court documents (signed by judge OR sealed by court)
Change in custody or legal guardianship	Certified court documents - signed by judge OR sealed by court Parenting plan
Change in legal household address(es) of student	Proof of Residency - MUST be one of the following: County Assessor Property Summary \| \| Current Lease \| Deed of Trust \| Property Tax Notice \| Warranty Deed IF PARENTS ARE SEPARATED OR DIVORCED, each parent must provide a separate Proof of Residency.
Change in legal name of CONTACT who has guardianship	Marriage Certificate Driver's License
Change in name of CONTACT who DOES NOT have guardianship (ie, emergency contact)	No documentation required

Please scan and submit documentation IF IT'S INDICATED AS REQUIRED in the table, above. Alternatively, you can submit hard copies to the Front Office at any of our campuses.

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CUSTODY or LEGAL GUARDIANSHIP - INFORMATION or DOCUMENTATION

If you do not need to complete this section, please return to the top of the form and UNCHECK the box under the question called "Nature of your request".

This section pertains to LEGAL stipulations that are associated with your student, specifically in regards to their enrollment at AA. For example: court orders, parenting plans, changes in legal guardianship that impact school communications, visitation/contact/volunteering, carpool pickup, etc.

LEGAL INQUIRIES/NOTICES INVOLVING A STUDENT WILL RECEIVE OUR IMMEDIATE ATTENTION. ANYTHING YOU SUBMIT HERE WILL BE DELIVERED TO OUR REGISTRARS WITH 'URGENT' PRIORITY AND YOU CAN EXPECT AN ACKNOWLEDGEMENT or REPLY WITHIN ONE SCHOOL DAY.

Please provide us with any details or supporting information that pertain to legal arrangements that may impact your student's education at AA:*

Please submit documentation that supports any legal arrangements that may impact your student's education at AA:

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INFINITE CAMPUS (IC) LOGIN

If you do not need to complete this section, please return to the top of the form and UNCHECK the box under the question called "Nature of your request".

If you need assistance with creating or resetting your parent account for Infinite campus, please provide details here:*

RECORDS REQUEST

If you do not need to complete this section, please return to the top of the form and UNCHECK the box under the question called "Nature of your request".

All organizations or individuals are required to submit a Records Request for any information pertaining to a student's educational career at American Academy. This includes parents seeking a copy of a report card for a prior academic year that is no longer 'active' in Infinite Campus.

To request records for a student, please complete the Douglas County School District's Student Records Request Form and submit it using the file upload, below.

If you are using a Records Request form that is unique to another organization, you may submit it below (using the file upload). If we determine it does not provide sufficient information and/or authorization to release, we will contact you with further guidance.

Please tell us how you would like to receive the records:*

By emailI will make arrangements with the Registrar to pick them up at the Front Office.

I give permission for the student's records to be emailed to me. I acknowledge that the records will not be encrypted and contain Personally Identifiable Information (PII).*

Please Initial

SUBMIT YOUR COMPLETED "Records Request Form" HERE:*

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STATUS OF WAITLIST or ENROLLMENT

If you do not need to complete this section, please return to the top of the form and UNCHECK the box under the question called "Nature of your request".

Extensive information about our waitlist, lottery & enrollment policies can all be found on our website. We recommend you visit the About Enrollment page to get started.

To update your waitlist record (change of address, phone number, addition/removal of students in the household, etc) and/or to check the status of your position/spot in the lottery, please log into the AA Online Waitlist Access portal on our website. It will require you to enter your name & PIN, which was provided in the confirmation email you received when you added your family to our waitlist. If you need to request your PIN, please use the "Get Login Information" page in the portal. Our Registrars cannot update your waitlist record for you - all families are responsible for updating their own waitlist record to ensure AA has the most up to date information. If you are experiencing technical difficulties with the portal, please let us know so we can assist you.

In the interest of time, we strongly recommend families use our Online Waitlist Access portal to get answers to your questions, particularly during our very busy enrollment season that takes place after our lottery (generally December through February). The Online Waitlist Access portal provides the exact same information that our Registrars see on their side - there is no additional insight they can provide when it comes to your chances of being offered a seat in the coming year.

If you need technical assistance with your waitlist account OR if your question cannot be answered by the information provided on our website (links provided above), please submit it here. A reply will be provided as soon as possible, but please allow up to two weeks depending on the nature of your inquiry and the volume of requests we are currently processing.*

SUBMIT YOUR COMPLETED ENROLLMENT FORMS/DOCUMENTS HERE:

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WITHDRAWAL REQUEST

If you do not need to complete this section, please return to the top of the form and UNCHECK the box under the question called "Nature of your request".

To withdraw/unenroll a current student, please be sure to review the information on our Exiting Families page of our website. Please complete the following section and we will be in touch soon with next steps.

Please indicate which option you will choose for your child's next school/program:*

Transfer to a public school (includes charter schools) in Douglas County School District (DCSD)Transfer to a public school (includes charter schools) in another district in ColoradoTransfer to a PRIVATE school in Douglas County School District (DCSD)Transfer to a PRIVATE school in another district in ColoradoTransfer to a school (public or private) in another U.S. STATETransfer to a school (public or private) in another COUNTRYHomeschoolTransfer to an Online school

If your child will be enrolling in another DCSD school, please review our Moving to a DCSD Neighborhood School page for critical information and deadlines that the district enforces for families who wish to transfer schools.

Name of next school/program:*

Website/URL of next school/program:*

Name of DISTRICT that the next school/program is located in:*

Which STATE is the next school/program located in:*

Which COUNTRY is the next school/program located in:*

What date will be the LAST DAY for your child to attend American Academy?*

Date

What date will be the FIRST DAY for your child at their new school/program?*

Date

GENERAL or OTHER REQUEST

Please let us know what you need assistance with:*

If you need to submit any documents or forms, please SUBMIT them here:

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Please click the SUBMIT button.