Dear Supporters:

The San Francisco Neurological Society is pleased to invite you to participate as an Exhibitor during the upcoming annual meeting on March 18-20, 2022, at the Monterey Plaza Hotel in Monterey, CA. All exhibitors will be provided with a six-foot table for promotion of products or services in a room separate from the CME activity. Our policies for commercial support are within the ACCME guidelines. SPACE IS VERY LIMITED. We anticipate at least 125 in attendance. Please RSVP today before we sell out.

Attendees will be encouraged to visit the exhibits by way of a raffle. For every exhibit table visited, attendees will have an opportunity to enter into a drawing to win prizes.

The San Francisco Neurological Society is a medical society, but not a charitable organization, and is incorporated as a non-profit 501(c)(6). Our Tax ID # is 51-0478773.

Sincerely,

Amanda Pacia, Executive Director
San Francisco Neurological Society

Our Mission

The purpose of the San Francisco Neurological Society is to increase, improve and disseminate knowledge of the nervous system and to improve the practice of neurology and neurological surgery within the area of the Society’s influence.

Target Audience

Neurologists, neurosurgeons, neuroradiologists, neuropsychologists, residents, nurses, nurse practitioners, neuropediatricians and allied health professionals.

HOTEL INFORMATION
The link to book with the SFNS room block will be sent to confirmed exhibitors.

Please note: Proof of full vaccination against COVID-19 is required. SFNS will be in compliance with state and Monterey County local mandates and guidelines, as well as any requirements set forth by the hotel, including, but not limited to, providing proof of full vaccination and/or mask mandates.

EXHIBITING INFORMATION:

Those exhibiting on multiple days may leave their exhibits set up and materials overnight; however, the SFNS nor the Monterey Plaza Hotel are liable for your display. We recommend that valuables NOT be left overnight. Doors will be locked at the end of each day. Please plan to set-up during these assigned times only. All tables will be labeled by company name when you arrive.

• All exhibitors receive one 6-foot table and 2 chairs for a table top display
• All commercial exhibits take place in a separate room from the CME activity.
• All breakfast breaks and coffee breaks will take place in the exhibit hall
• Commercial support representatives may sit in and listen to the CME activity for educational purposes, but may not participate with Q&A or the CME evaluations nor bring any materials or advertising into the CME activity.

Exhibit Hall Hours (Preliminary and subject to change)

Set up time: Thursday night after 6:00pm or 6:00 – 7:00am Friday morning

The exhibit hall will be open during the duration of the meeting. Please refer to the agenda for the scheduled breaks.

 
Exhibit Assignments

Exhibits are pre-assigned space. Those who sign up for sponsorship levels will receive a prime table location.

AGREEMENT

The San Francisco Neurological Society (SFNS) is committed to the continuing medical education (CME) of its members, designed to improve and enhance critical thinking and analysis of the latest neuroscientific information, to help promote innovation in the basic sciences, and to increase competence and improve practice performance and thereby patient care in the clinical sciences. This is accomplished by providing diverse, advanced, relevant, judicious, challenging and sometimes controversial information in the neurosciences, provided through didactic programs and scholarly debate. Our CME activities are independent of the control of commercial interests.

As part of this commitment, the SFNS has outlined in this written agreement the terms, conditions, and purposes of Exhibitor support for its non-CME activities only, which are concurrent but in a separate room from the CME program.

TERMS, CONDITIONS, AND PURPOSES

Independence

1. The CME activity is for scientific and educational purposes only and will not promote any specific proprietary business interest of the Commercial Interest.

2. The Accredited Provider is responsible for all decisions regarding the identification of educational needs, determination of educational objectives, selection and presentation of content, selection of all persons and organizations that will be in a position to control the content of the CME, selection of education methods, and the evaluation of the activity.

Appropriate Use of Commercial Support

3. The Accredited Provider will make all decisions regarding the disposition and disbursement of the funds from the Commercial Interest.

4. The Commercial Interest will not require the Accredited Provider to accept advice or services concerning teachers, authors, or participants or other education matters, including content, as conditions of receiving this gift.

5. All commercial support associated ith this activity will be given with the full knowledge and approval of the Accredited Provider. No other payments shall be given to the director of the activity, planning committee members, teachers or authors, joint sponsor, or any others involved with the supported activity.

6. The Accredited Provider will upon request, furnish the Commercial Interest documentation detailing the receipt and expenditure of the commercial support.

Commercial Promotion

7. Product-promotion material or product-specific advertisement of any type is prohibited in or during the CME activity. The juxtaposition of editorial and advertising material on the same products or subjects is not allowed. Live or enduring promotional activities must be kept separate from the CME activity. Promotional materials cannot be displayed or distributed in the education space immediately before, during or after a CME activity. Commercial Interests may not engage in sales or promotional activities while in the space or place of the CME activity.

8. The Commercial Interest may not be the agent providing the CME activity to the learners.

Disclosure

9. The Accredited Provider will ensure that the source of support from the Commercial Interest, either direct or “in-kind,” is disclosed to the participants, in program brochures, syllabi, and other program materials, and at the time of the activity. This disclosure will not include the use of a trade name or a product-group message. The acknowledgment of commercial support may state the name, mission, and clinical involvement of the company or institution and may include corporate logos and slogans, if they are not product promotional in nature.

The Commercial Supporter and the SFNS agree to abide by all requirements of the ACCME Standards for Commercial Support.