ANSYS A08/Mervis Conference Room Reservation Form

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RESERVATIONS MORE THAN SIX MONTHS IN ADVANCE ARE NOT PERMITTED.

NOTE: Prior to reserving Mervis, please check with Dean's Office administrative personnel to see if The Belonging Center is reserved. Conflicting events will defer to a first-come, first-served basis.

To gain access to the conference room, please do one of the following:

FOR SWIPE ACCESS

Submit your Andrew ID

Submit the 8-digit number on the front of your CMU photo ID

FOR KEY ACCESS

Stop by ANSYS 250 between 9:00a - 4:30p to pick up the key

The reservation of the room can be revoked at any time by the following offices: The Office of the Dean of the College of Engineering, The Office of the Provost and the Office of the President.
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Name/Purpose of Event* This field is required.
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Indicate the facility you would like to reserve* This field is required.
A08 Ansys
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Start Date (include set up time)* This field is required.
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End Date (include tear-down time)* This field is required.
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Day
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Minutes
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Host Department/Organization* This field is required.
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Expected Attendance (20 max)* This field is required.
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Name of Event Coordinator* This field is required.
First Name
Last Name
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E-mail* This field is required.
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Phone Number* This field is required.
Area Code
Phone Number
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Will alcohol be served?* This field is required.
Yes
No
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If yes, who is the designated and authorized Social Host?
First Name
Last Name
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E-mail
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Phone Number
Area Code
Phone Number
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POLICIES AND GUIDELINES

Please note: Fees will NOT be charged to departments and programs of the College of Engineering. Recording of your Oracle String and/or GL String is in the event of damage to the room and/or area.

The reservation of the room can be revoked at any time by the following offices: The Office of the Dean of the College of Engineering, The Office of the Provost and the Office of the President.

ROOM CAPACITY

ANSYS A08/Mervis has a capacity of 20.

POLICIES

No tape, glue, staples or tacks should be used on any surface.

Any damage sustained will be charged to the host and/or organization's Oracle string - e.g. stains, unplugging of any technology, egregious moving of furniture, etc.

Dean’s Office personnel will inspect the facility after each event. If damages to the room, equipment or furniture are discovered, it is the event host’s responsibility to cover the cost of repairs.

Event host is responsible for arranging and paying for room set-up/tear-down and other services related to FMS, IT/MediaTech, catering, security, etc.

Event host must submit a work order to custodial services (FMS) to ensure that the room is in a clean condition for the next user.

If alcohol is served, it is the event host’s responsibility to designate a University-authorized Social Host who must be in attendance.

Please note: if the kitchen is used during your event, all food and beverage items must be removed from the kitchen and properly disposed. Do not leave any items in the refrigerator or freezer at the conclusion of your event.

If food or drink is served, you are REQUIRED to submit a work order for custodial services (FMS; cleanit@andrew.cmu.edu) to have the room vacuumed and cleared of garbage at the conclusion of your event. If your event uses the kitchen it must be included in the FMS work order. The College reserves the right to also hold you accountable for carpet cleaning if inspection after your event indicates soiling of the carpet.

FEES FOR EXTERNAL DEPARTMENTS & PROGRAMS

Single Event Reservations: $250.

Consecutive Event/Day Reservations: $300/day.

There is an additional fee of $50 when the kitchen is used.

ROOM FURNITURE & TECHNOLOGY RESPONSIBILITIES

The furniture cannot be removed from the conference room.

The Dean's Office is not responsible for technical issues.

To request use of the video monitor within ANSYS A08/Mervis, please indicate within the form. Instructions will be given upon key pick-up. The Dean's Office is not responsible for technical issues.

HELPFUL LINKS

FMS Email: cleanit@andrew.cmu.edu

FMS Link: https://fms-apps.andrew.cmu.edu/workorder/workorder?formname=wo-request

MediaTech: https://www.cmu.edu/computing/services/comm-collab/media-services/event-support.html

Social Host Request Email: social-host@andrew.cmu.edu

Social Host Procedures Link: https://www.cmu.edu/policies/forms-and-documents/social-host-procedures.pdf
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Payment Method* This field is required.
GL String
Oracle String
Other
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Oracle String
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Grants Ledger
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Indicate the FMS Work Order number
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I have reviewed the policies and guidelines outlined above and I agree to comply with them. Please enter your name as confirmation* This field is required.
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Date* This field is required.
Date
Month
Day
Year
Should be Empty:

RESERVATIONS MORE THAN SIX MONTHS IN ADVANCE ARE NOT PERMITTED.

POLICIES AND GUIDELINES

ROOM CAPACITY

POLICIES

FEES FOR EXTERNAL DEPARTMENTS & PROGRAMS

ROOM FURNITURE & TECHNOLOGY RESPONSIBILITIES

HELPFUL LINKS