Property Intake Form
Please complete one form for each unit
1. Owner's name completing this form
*
First Name
Last Name
Owner's Email
*
example@example.com
Additional Owner's Email (complete to ensure auto reminders and important notifications are sent to all applicable owners)
example@example.com
Owner's Address (NOT THE RENTAL PROPERTY ADDRESS)
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Upload an exterior photo of the rental property (This is not required, however, this is helpful for us to have a front photo for pre-marketing until professional photos are completed.)
Browse Files
Cancel
of
2. Rental Unit #1 (Separate forms required for each unit)
*
Street Address
Unit
City
State / Province
Postal / Zip Code
County
*
3. Development or Condo Building Name
If applicable
4. Unit Type
*
Single Family
Condo
Duplex
Multi-Plex
5. Square Footage
*
6. Year Built
*
7. Number of Conforming/Legal Bedrooms
*
Must have proper egress, be 70sq ft or larger, have 4 walls and a door.
8. Number of Baths
*
.5 for a half bath
9. Advertised Rent Range Approved by Owner (ie $2500 -$2700):
*
A $200 range is ideal for single family homes and a $100 range is ideal for apartments or townhomes.
10. The home is currently
*
Occupied by tenants with no plans to vacate (I have uploaded a copy of the current tenant lease below.)
Occupied by tenants planning to vacate (I have uploaded a copy of the current tenant lease below.)
Occupied by the owner
Vacant
Upload a copy of the current tenant lease here:
Browse Files
Cancel
of
Current Tenant Name #1 (if applicable):
First Name
Last Name
Tenant Email #1 (if applicable):
example@example.com
Tenant #1 Phone (if applicable):
-
Area Code
Phone Number
Current Tenant Name #2 (if applicable):
First Name
Last Name
Tenant Email #2 (if applicable):
example@example.com
Tenant #2 Phone (if applicable):
-
Area Code
Phone Number
11. When will the home be vacated? Enter lease end date if currently occupied.
*
12. How soon will the home will be ready for new occupants?
N/A if the home is currently occupied with no plans to vacate.
13. Home Amenities (Check all that apply). Please note, YPPM does not manage furnished homes or homes with hot tubs or pools. YPPM does not manage the conditions or inventory of personal property left for tenant use.
*
Refrigerator/Freezer
Dishwasher
Sink Disposal
Stand Alone Freezer
Gas Range
Gas Oven
Convection Range
Convection Oven
Electric Range
Electric Oven
Ice Maker
Wine Fridge
Microwave
Washer/Dryer - Individual Units
Washer/Dryer - Combo Unit
Washer/Dryer - Hook ups only
Central AC (please remove all window and portable units)
Built In BBQ
Sauna
Wet Bar
2nd Kitchen
Exterior Water Feature
Dehumidifier
Heated Floors
Built-in Speaker System
Alarm System
Fenced Yard
Pet Door
Nest System
Kegerator
Other
14. Parking (Check all that apply)
*
Private Garage
Private Driveway
Alleyway Parking
Carport
Street Parking - Metered
Street Parking - Free
Building Garage - Assigned Parking
No Parking Available
Building Garage - 1st com first serve
Parking Lot
15. Parking - Notes on tenant parking.
*
Assigned space numbers, # of cars that can comfortably park on the property, parking zones, etc.
16. Storage - Available for tenant use
*
Onsite shed
Assigned Storage Room/Closet/Locker
No Additional Storage
Other
17. Storage- Details on storage available to tenant
Assigned storage rooms numbers or directions to the storage if located in condo building.
18. Mailbox- Tenants must have access to their own personal box, even in ADU units.
*
Mailbox post at property
Single box - Keyed (minimum of 4 mail keys/unit)
Community mail station - Keyed (minimum of 4 mail keys/unit)
No box - Delivered directly into the home
Other
19. Access- How will we access the property? (Select all applicable)
*
House keys
Access key fobs (Owner must provide 1 fob per # of bedrooms in home + 2 additional fobs for office use)
Garage remotes
Building access codes, keypad
Garage door codes
Storage keys
Amenity key (non-fob)
Combination codes
Other
20. Access Notes. Please provide information, codes and instructions based on your answers above. Don't forget to include directions on controlled access buildings.
*
21. How and when will the keys be transferred to our team?
*
LRPM office drop off, key exchange with agent, onsite concierge etc.
Back
Next
Save
22. Fireplace
*
Gas Fireplace(s)
Wood Burning Fireplace(s)
Wood Stove(s)
Pellet Stove(s)
None
Other
23. Fireplace Notes- If wood burning, when was the last time the chimney(s) were cleaned or serviced? If unknown or over 2 years, please plan to have the chimney inspected prior to listing the home.
24. Features of your home that make it special.
Info used in marketing.
25. Your favorite community/neighborhood amenities and schools. Walkable parks, stores, restaurants etc.
Info used in marketing.
Back
Next
Save
Pets
Did you know that almost 70% of potential renters have a pet? Ensure you are attracting the max number of prospects and allow pets. An additional deposit will be collected for each cat and dog classified as a pet, based on the screening report the pet receives through our 3rd party screening company. Keep in mind, we are unable to deny an applicant the right to have an approved service/aid/ES animal in the home regardless of your preferred pet policy. However, our pet screening company will verify the validity of any pet that is declared a service/aid/ES animal. Deposits are not collected for service/aid/ES animals.
26. Check all approved pets
*
Large Dogs (50 lbs+)
Small Dogs (Under 50 lbs)
Indoor Cats
Outdoor Cats
Caged Pets
Tank/Aquarium
No Pets
Other
27. Number of pets permitted?
*
Standard of 2
28. Breed Restrictions - Please check with your insurance agent and HOA for information on restricted breeds and list below. Specific breed restrictions must be listed.
*
N/A if all breeds are approved.
Back
Next
Save
Landscaping
Landscaping - Please note, tenants typically make poor landscapers and more than likely will not have the tools required to manage the lawn care. To reduce owner/tenant frustrations you may want to consider bundling this service into the advertised rent.
29. Owner landscaping preference
*
Owner has a preferred landscaper and information is provided below
Owner would like YPPM to collect a bid from our list of approved landscapers
Landscaping is the responsibility of the tenant
Landscaping is managed by the HOA
Landscaping is not required
30. Landscaping Company: Contact information, service days & frequency
Name | Email | Phone | Service days & frequency
31. Will YPPM process the landscaping invoices? If so, the vendor must be prepared to provide a W-9 and proof of general liability insurance
Yes
No
N/A
32. Gutter guards installed?
*
Yes
No
33. Irrigation system?
*
Yes
No
Homeowner's Association (HOA)
34. Is the rental managed by an HOA?
*
Yes
No
35. Upload all HOA bylaws, rules and registration forms here. If applicable, we MUST provide these to all tenants, as they are bound to abide by HOA rules and regulations as part of their lease agreement. For this reason, we must have all HOA documents prior to marketing your home.
Browse Files
Cancel
of
36. Has the HOA been notified and approved that the home will be a rental?
Yes
No
37. Homeowner Association - Please list all contact information.
38. Homeowner Association- Is YPPM Required to notify the HOA of all move ins and move outs?
Yes
No
39. Homeowner Association - Would you like YPPM to pay HOA dues on your behalf?
Yes
No
Back
Next
Save
Utilities: GAS
40. Gas Provider
*
N/A if there is no natural gas service
Gas Meter Number (This can be found on a previous bill.)
41. How will gas be billed?
*
Account placed in tenant's name, tenant pays (common for most single family homes)
Included in HOA fees, owner pays.
Multiple units share one meter. Account stays in owner's name, tenant reimburses their portion of the cost. (Bill must be mailed to and processed by YPPM) - Common for older plex buildings.
Account stays in owner's name, owner pays.
Account transferred YPPM. YPPM pays all bills on owner's behalf.
No gas services this unit
42. Confirm that the gas company has been contacted and the account is placed in Landlord status to avoid disconnection between tenants. Confirm that all invoices will be sent to Your Place Property Management 5 E. Washington Street, Oswego, IL 60543. Electronic invoices can be sent to: accounting@yourplacepm.com.
Confirmed
Back
Next
Save
Utilities: ELECTRICITY
43. Electricity Provider
*
Electric Meter Number (This can be found on a previous bill.)
*
44. How will electricity be billed?
*
Account placed in tenant's name, tenant pays (common for most single family homes).
Included in HOA fees, owner pays.
Multiple units share one meter. Account stays in owner's name, tenant reimburses their portion of the cost. (Bill must be mailed to and processed by YPPM) - Common for older plex buildings.
Account stays in owner's name, owner pays.
Account transferred YPPM. YPPM pays all bills on owner's behalf.
45. Confirm that the electricity company has been contacted and the account is placed in Landlord status to avoid disconnection between tenants. Confirm that all invoices will be sent to Your Place Property Management 5 E. Washington Street, Oswego, IL 60543. Electronic invoices can be sent to: accounting@yourplacepm.com.
Confirmed
Back
Next
Save
Utilities: WATER/SEWER
46. Water/Sewer Provider
*
47. How will water/sewer be billed?
*
Account placed in tenant's name, tenant pays (Common for most single family homes)
Included in HOA fees, owner pays
Multiple units share one meter. Account stays in owner's name, tenant reimburses their portion of the cost. (Bill must be mailed and processed by YPPM)
Account stays in owner's name, owner pays. (Common for ADUs that don't have their own meter)
Account stays in owner's name but billing address is updated to YPPM. YPPM will pay on owner's behalf (owner must contact utility and update mailing address to: 5 E. Washington Street, Oswego, IL 60543. Electronic bills can be emailed to: accounting@yourplacepm.com).
48. Confirm that the water company has been contacted and the account is placed in Landlord status to avoid disconnection between tenants. Confirm that all invoices will be sent to Your Place Property Management 5 E. Washington Street, Oswego, IL 60543. Electronic invoices can be sent to: accounting@yourplacepm.com.
Confirmed
Back
Next
Save
Utilities: GARBAGE
49. Garbage Provider
*
50. How will garbage be billed?
*
Account placed in tenant's name, tenant pays.
Garbage bill is included in water billing and handled the same way as water billing.
Account stays in owner's name, owner pays. (included in advertised rent).
51. Garbage pick up schedule
*
52. Will YPPM be managing the garbage invoices? If yes, please confirm that all invoices will be sent to Your Place Property Management 5 E. Washington Street, Oswego, IL 60543. Electronic invoices can be sent to: accounting@yourplacepm.com.
*
Yes. Garbage company has been contacted.
No. Owner will continue to process the garbage invoices.
Back
Next
Save
Home Warranty Information
Please note, due to delays in service and uncooperative nature of home warranty companies, we often find ourselves bypassing the HW to work with more cooperative and available vendors. Tenants cannot be expected to wait extended amounts of time for emergent needs like heat, ac, appliances etc. Should the homeowner choose to use a HW, they should be prepared to personally make contact with their provider and communicate the vendor's information with the YPPM Maintenance Team.
53. Is there a home warranty in place
*
Yes
No
Maintenance Info & Systems
Help us understand how your home works.
54. Main water shut off location
*
55. Sprinkler system shut off valve location
56. Breaker box location(s).
*
57. Are all breakers properly labeled?
*
Yes
No
58. Heat Source (check all that apply)
*
Gas furnace
Electric- baseboard heaters
Boiler
Other
59. Furnace Filter Size
*
60. Hot water
*
Electric
Gas
Boiler
Tankless, on-demand
Other
61. Plumbing - Share the good and the bad
*
62. Electrical- Share the good and the bad
*
63. Roof/Siding- Share the good and the bad
*
64. Windows - Share the good and the bad. Check locks and screens.
*
65. Septic System?
*
Yes
No
66. Septic System - When was the last time the septic was plumed?
67. Is there carpet in the home?
*
Yes
No
68. Carpet - When was the last time it was replaced?
69. When was the interior last painted?
*
70. Smoke Alarms
*
Hardwired with battery back up
10-year battery only
71. Carbon Detectors
*
Electric Plug In
Battery
Hard Wired
72. Please provide paint brands and colors of each room (include trim and cabinets if applicable)
Back
Next
Save
Back
Next
Save
73. The owner would like to hire the YPPM Maintenance Team to manage:
*
The full preparation of the rental
A couple of items, the owner will take care of the rest
N/A, the home is ready or occupied, no maintenance required
74. I'd like YPPM to manage the following maintenance items:
Back
Next
Save
Marketing
You will be given an opportunity to review the ad before we begin touring your home.
75. Can we post a FOR LEASE sign in the yard?
*
Yes
No (I don't want a sign or it is not permitted by an HOA)
76. Are they any signage restrictions or instructions?
77. I understand that YPPM conducts assisted self showings using electronic locks. This is a live video showing where our Leasing Agent is on screen with the prospective tenant as they tour the home. This increases the number of available showing times on your rental and often leads to less vacancy time.
*
Yes
Absolutely not. I am willing to make price adjustments, offer concessions, address objections and expand the pet policy prior to allowing for unassisted tours.
78. Special provisions you’d like included in the lease (ie. HOA guidelines must be followed. Fireplace is decorative and not for use). List any special cleaner/chemicals required for floors or countertops, etc. Some homeowners find it beneficial to leave set of instructions in the home for the new tenants (laminated or in a binder).
N/A if the standard lease covers
Back
Next
Save
79. Homeowner's future plans for the home. Please share plans and timelines to move back in, sell or hold for long term investment.
*
Back
Next
Save
Insurance
Please contact your insurance company and add Your Place Property Management as "Additional Insured" with the address listed below (note: We must be listed as "Additional INSURED" and not just as an "Additional Interest." It must state this on your declaration page). A copy of the declaration page is required before we can begin managing the property.
Upload a copy of the Insurance Policy listing Your Place Property Management, 5 E. Washington Street, Oswego, IL 60543 as ADDITIONALLY INSURED.
*
Browse Files
Cancel
of
Back
Next
Save
Owner Acknowledgement
80. Form completed by
*
Please verify that you are human
*
Save
Submit
Should be Empty: