Parties agree to settle all disputes via mediation and in good faith.
ALL VENDORS ARE REQUIRED TO POST TO THEIR RESPECTIVE SOCIAL MEDIA ACCOUNTS. IT IS EVERYONE'S JOB TO HELP PROMOTE THE EVENT.
CONFIRMATION AND BOOTH ASSIGNMENT - Booth space is limited and vendors are selected on a First-come/first-serve basis. Acceptance and booth location are determined by the date application and receipt of full payment. You will receive a confirmation letter with additional information.
BOOTH SPACE - Spaces are front service only, unless otherwise agreed upon. Sales must take place within your booth space. No subleasing of booths allowed.
EQUIPMENT – Tamale Festival Houston/HCGS MANAGEMENT GROUP provides only the space; Vendors must provide their own booths, tents, tables, chairs, water. (All items needed for operation) etc. You may rent from a local vendor if needed. Generators are not allowed without prior approval. If allowed, they should be whisper quite generators.
WATER AND ICE – Vendors must provide their own water and ice. Ice will be available at a nominal fee.
FOOD VENDORS – Must pay for and obtain a Temporary Health Permit from the City of Houston. Vendors who do not have proper Permits will not be allowed to set-up, no refunds.
Vendors must have a Fire Extinguisher (Rated 2-A, 10-B: C or better) with a Current Inspection Sticker.
WASTE DISPOSAL – It is the vendor’s responsibility to keep the booth and the surrounding area clean. Vendors must provide their own garbage cans, garbage bags and take garbage to dumpsters. Vendors failing to abide by waste disposal guidelines will be charged $100.00 to properly clean your area and may not be invited back to future events.
RECYCLING – Vendors are encouraged to recycle as much as possible.
EVENT DAY SETUP - Vendors will not be allowed to set up until fees are paid. You may deliver and set-up your booths starting at 8 am the day of the event. Confirmed vendors will be given first priority. Vendors who have not sent in an application, with fees not paid and received no confirmation are not guaranteed a booth. Vendors will have site access on event days from 8am – 10am.
VEHICLES & PARKING - No vehicles will be allowed on festival grounds during event hours. Vendors requiring restocking of supplies may re-enter the festival area with dolly.
Parking: specific parking is available for vendors. Pay parking and street lots are also available.
All booths must be removed and anything left on premises will be discarded.
PROHIBITED - Vendors may not sell: alcohol or drug paraphernalia, items prohibited by law and not in accordance to a family friendly environment.
SALES TAX - It is the vendor’s responsibility to adhere to city and state tax guidelines in the collection and payment of sales tax. The Texas Sales Tax Info Line is: 800-252-5555 ONLY ITEMS listed on a list included with your vendor application and approved by the festival may be sold.
SECURITY - Vendors are solely responsible for the security of their cash, equipment, goods, inventory, supplies or any other property. TFH is not responsible for any loss, theft or vandalism of your property.
FESTIVAL REGULATIONS will be strictly monitored. If violations occur, you may be asked to leave the grounds via Police escort without refund.
ACTS OF GOD: The festival producers, promoters, sponsors, staff/employees, volunteers, etc. are in no way responsible or liable for personal adversity, contagion, acts of violence, acts of God or war.
RAIN POLICY: Events will take place RAIN OR SHINE. Safety is our number one priority and adverse weather will be monitored. In the event of a cancellation due to rain, technical problems or any other act of God beyond the control of the festival the following shall apply: If a rain date for the Festival is scheduled, Vendor may set up and the basic booth fee only will be waived. Other fees will still apply. In the event of cancellation due to weather, the event will be rescheduled. Booth fees are non-refundable, unless event is cancelled without a make-up date.