SCCC Business Engagement Liaison -
Part-Time Job Description
& Application
Location: Nipomo, South San Luis Obispo County/North Santa Barbara County
Travel Required: Within South San Luis Obispo County region
General Duties:
· Manage South County Chambers of Commerce Nipomo Cowork and Grover Beach Cowork offices. Provide financial support in processing invoices for payment (Accounts Payable), Deposits (Accounts Receivable), reconcile P-card for payment request and prepare travel claims for reimbursement/payment. Reconcile vendor statements to paid/outstanding invoices. Assist in administration of the coworker program: agreements, invoicing and facility usage per the coworker agreement. Accept cowork applications and manage rental agreements and paperwork. Manage cowork spaces' furniture, cameras, and alarms. Assist with facility operations: Supply orders and inventory control, coordinate facility maintenance, mail distribution and member requests. Ensure office equipment is operating and properly maintained, arrange for necessary maintenance/repairs as needed. Perform clerical duties related to administrative details of day- to- day operations of the cowork offices and keep the office space organized and neat. Support staff in all areas of administration, program execution and perform other duties as assigned. Advertise and promote cowork spaces through various channels. Develop cowork web pages on Chamber website. Schedule and organize meetings, prepare agendas and take/transcribe meeting notes. Work with the business community to provide programming (as needed) to cowork community, Nipomo business community, Grover Beach cowork workshops, and CIE programs.
· Promote small business development in Nipomo and Grover Beach.
· Assist in facilitating small business grants and government contracts.
· Promote benefits, programs, and services of the Chamber to all prospective and future Chamber members as needed to make the decision to join the Chamber.
· Follow up, with prospective new members and existing members. Emailing’s, phone calls, invitations, drop-ins, and cold calling in the business community.
· Reach out to all new business license owners in Nipomo and Grover Beach.
· Educate potential members regarding the role of the chamber by visiting businesses—be the walking, talking face of the chamber.
· Encourage member retention.
· Deliver membership plaques and window stickers are up to date in member businesses.
· Call all new members in Nipomo and Grover Beach to invite to Membership Coffee, monthly luncheon and mixer.
· Facilitate Membership Coffee every other month at the Nipomo office.
· Facilitate Nipomo steering committee with BOD member, send reminder and agenda emails, follow up on action items from the meeting.
· Manage conference room scheduling at Nipomo, Grover Beach, Pismo Beach and Arroyo Grande offices through a scheduling app.
· Promote annual events to create awareness of opportunities to promote business in Nipomo.
· Promote monthly events, breakfasts, workshops, mixers, and luncheons.
· Promote tourism marketing, South County Visitor Guide, map, travel, visitor centers, referrals.
· Promote legislative affairs committee and candidate forums.
· Promote marketing and beautification committee, the business of the month, and art/beautification projects.
· Work with mixer host, invite surrounding businesses.
· Attend Chamber mixers and events. Provide hospitality at luncheons, mixers, and events.
· Update all prospective members and leads in the Chamber database, ChamberMaster.
· Keep all membership forms and folders updated for presentations.
· Meet with CEO bi-weekly to provide updates and provide membership data for monthly BOD meetings.
· Attend weekly staff meetings.
· Member retention visits and phone calls at renewal times.
· Recruit volunteers for large-scale events.
· Other various duties as needed.
Physical Requirements:
· Sitting or standing for extended period of time.
· Physical agility to lift 20 pounds to shoulder height.
· Physical agility to lift, carry, push, or pull objects.
Position Requirements:
· High school graduate or equivalent and
· Minimum two (2) years of office, accounting, or customer support experience.
· Excellent computer skills including Microsoft Word and Excel and financial software.
· Ability to prioritize, plan, organize, and meet timelines.
· Ability to manage tasks, train and evaluate the performance of assigned personnel.
· Ability to establish and maintain cooperative and effective working relationship with others.
· Excellent verbal and written skills and the ability to interface with all levels of staff, office space renters, businesses and the public and provide exceptional customer service.
· Interpersonal skills using tact, patience, and courtesy.
· A criminal background check is required for all positions.
· Ability to maintain regular and reliable attendance
Desired Qualifications:
We are looking for a professional with a friendly positive attitude who cares about the local business community. Integrity, a high level of customer service, and professionalism are required.
Hours: Part time 20 hours per week