Based on Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 and when applicable General Data Protection Regulation 2016/679, protection of personal data is very important for the contractor and this declaration explains what data relating to events is stored and the purpose for which it is used.
• Personal data received with the registration is stored on contractor servers and used solely for logistic management, networking and/or statistic purpose.
• the contractor uses appropriate technical and organisational measures to secure your data against unintentional or intentional falsification, destruction, loss or access by unauthorized persons. Access to your personal data is restricted to Event Management of Contractor staff from Brussels who need to process the data for the above-mentioned purpose, and who will handle the information you provide in a proper and confidential manner.
• the contractor is also authorized to forward data to the following organisations/entities to be processed for the above-mentioned purposes: Client (and its bodies) on behalf of whom the contractor organizes the event, travel agencies, transport companies and hotels, subcontractors bound by contracts for GDPR (e.g. companies providing troubleshooting and technical support for virtual events). Before data is passed on to other individuals or institutions outside the organisations/entities mentioned above, the person responsible will contact the data subjects concerned.
• Depending on the type of registration, the following data will be collected: mandatory info: gender, your first name, last name, nationality, mobile phone, email, name of organisation represented, department, function, phone, address (street, post code, city, country), travel information as passport (n°, type of passport, place of issuance, expiry date); optional info: dietary and medical requirements (food allergies, dietary requirements, emergency contact phone number, medical conditions). Audio/video recording of the event and/or pictures taken only upon express consent.
• Your data will not be kept for any longer than is required for the purpose for which it is processed or than it is required to be retained in order to comply with statutory obligations. Maximum storage data is 5 years for personal data and 3 months for video recording.
• No cookies or small text files are stored locally in your browser cache when you visit the registration web page.
• In accordance with Regulation (EU) 2018/1725 and when applicable Regulation 2016/679 you have the right at any time to obtain comprehensive information from the Contractor about the data that it holds on you. For more information related to data protection and/or to revoke this consent you can contact secretariat@blueinvestafrica.eu.
Another point of contact in accordance with Art. 14 GDPR is the contractor’s Data Protection Office, datenschutzbeauftragte@giz.de, tel. +49 6196 79 1690