Special Event Application

SPECIAL EVENT APPLICATION

MUST BE SUBMITTED A MINIMUM OF 30 BUSINESS DAYS PRIOR TO EVENT

The City of Selma, Alabama is a vibrant community with a variety of municipal resources which lend themselves to use for special events. Special events require the coordination of a variety of city and event organizers’ resources to come together successfully. Whether held downtown, in one of our many attractive public spaces or elsewhere in the city, they have very specific impacts which are best considered and weighed prior to the event itself.

On our website, you will find information to plan a successful event in the City of Selma. All Event Organizers are responsible to be aware of all city codes and policies. To assist you in planning, you must submit a completed online event application. If you qualify to host an event, all applicable City departments will contact you with further details.

Special Event: Any event in the City of Selma where there will be 75 or more people in one location; has an impact to city streets, public rights of way or public parking; exhibits a need for city support services such as police, traffic or fire assistance; or requires for one or more City permits or licenses. The event organizer must designate a single point of contact to coordinate with the City of Selma to complete all permits, applications, and fees to operate in the approved location(s).

Vendor: A person or company offering a service or sale in an unapproved location inside the Police Jurisdiction of the City of Selma requires a Vender Permit to conduct any activities. Single Vendors who are not operating as a part of a Special Event, outside of an approved location, require a Vender permit to be issued by the City of Selma.
EVENT DETAILS
Event Date*

MonthDayYear
Event Name*
Event Information*

Business/Organization Name

Location of Event

Start Time End Time

Website
Event Description/ Purpose*
AUTHORIZED REPRESENTATIVE
Primary Contact*
Date of Birth*

MonthDayYear
Date
Contact Phone*

Area CodePhone Number
Email*
example@example.com
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
EVENT FEES

Fees may be associated with selection(s) based on Selma Municipal Code as approved by the Selma City Council and coordinated by the applicable Department.
Registration Type*

Vendor License - $100.00ParadeConcertMarch/Race/Run/WalkFestivalRally/AssemblyConcert/PerformanceBlock PartyEducationalReunionsFilm - $1000.00 (30 days prior to event $500.00 late fee)Other
Facilities Rental

Riverfront Amphitheater (Building + Grounds) - $1000.00Riverfront Amphitheater (Grounds) - $500.00George P. Evans Building - $500.00Larry Striplin Performing Arts Center -$200.00Theater (Only) - $175.00Reception Area (Only) -$125.00Carl Morgan Convention Center - $500.00Vaughan Smitherman Building - $250.00Refundable Security Deposit - $250.00Other
Parks

Riverfront Park/Playground/SplashpadValley Creek Park (Grounds/Playground/Pavilion)Memorial StadiumBloch ParkElton Reese Softball ComplexRonnie Sharpe ParkEast Selma ParkSongs of Selma James Perkins, Jr. Park
Services

Public Safety (Security/Escorts/Fire Suppresion/EMA)Public Works (Sanitation)Public Buildings (Setup/Cleanup/Sanitizing)None
Equipment

BarricadesTablesChairsGarbage CansTents
SERVICES AND EQUIPMENT
Public Safety:
Will Police, Fire, or EMS be needed during the event?
Expected Number of Attendees
City Street, Lane, & Sidewalk Closures:
Will any streets or sidewalks need to be fully closed?
Please list all streets, city blocks, or intersections to be closed
Emergency Services:
Has EMS been contacted?
Fireworks & Open Flames:
Will fireworks. open flames, or private grills be used as part of the event?
Tents, Canopies, & Structures:
Will tents or canopies be used at the event?
Size of Tents
Number of Tents
Electricity:
Will electricity or generators be used during the event?
Portable Restrooms:
Will portable restrooms be located on the premises?
Sanitation:
Will all trash and garbage be removed?
Trash Cans

Has Liberty Disposal (LDI) been contacted for service?

Location of Cans

Installation Date/TimeRemoval Date/Time

Quantity
VENDOR REGISTRATION

Complete this section and skip to Applcation Checklist and Acknowledgement sections. For multiple vendor registration, please contact the Tax & License Department at (334) 874-2112.
Details*

Business Name

Projected Sales Amount

# of People ServedHours of Operation

Onsite Manager
Food Sales, Merchandise Sales, & Vending:*
Will there be any vendors/sales?
Local Sales Tax Number
City of Selma/Avenu
Alabama Sales Tax Number
Alabama Department of Revenue
Items to be sold:*

Food & BeverageClothing, Arts, & CraftsJewelry, Purses, & AccessoriesBath & BodyNoneOther
Alcoholic Beverage Sale & Consumption:*
Will alcohol be served/sold at the event?
ABC Certificate

Browse Files
Alabama Alcohol Beverage Control Board Cancelof
PUBLIC RELATIONS:
Is this event planned to reoccur on an annual basis?
Will the event be publicized and open to the general public?
Are there other external partners?

YesNo
Please list all external partners?
APPLICATION CHECKLIST
FORMS ATTACHMENTS

Special Event ApplicationPayment of FeesServices & EquipmentSite Plans/Route Maps if applicableGeneral Liability Insurance if applicable
Valid Photo ID*

Browse Files
File Upload Cancelof
Proof of Liability Insurance (Listing City of Selma as Certificate Holder) *

Browse Files
File Upload Cancelof
Site Plans/Route Maps*

Browse Files
File Upload Cancelof
Event Flyer

Browse Files
File Upload (If Applicable) Cancelof
Road Closure Application

Browse Files
Upload the completed Road Closure Application (if applicable) Cancelof
Film Application

Browse Files
Upload the completed Film Application (if applicable) Cancelof
Please ensure that all required application information, documents, and payment information are complete before clicking submit.

For more information or additional questions, please contact:

City of Selma

Office of Planning & Development

222 Broad Street Selma, Alabama 36701

Phone: (334) 874-2111

dwooten@selma-al.gov

ACKNOWLEDGEMENT

I confirm that the information stated on this application is true and correct to the best of my knowledge.
- I understand that I will be refused the right to entry or set-up if the City representative deems anything in violation of Selma Municipal Code or Code of Alabama.
- I understand that I will be allowed to sale the types of items selected in this application after making payment of relevant vendor license(s).
- I understand that each individual, organization, or entity must have a separate application or be listed herein.
- I understand that all vendors must submit application and make payment for license and may not partner with other vendors.
- I understand that the City of Selma and its affiliates are not liable or responsible for vendor or vendor's property.
- I understand that the permit, if granted, is not transferable and is revocable at any time at the sole discretion of the City of Selma.
I have read, understand, and agree to abide by the policies, rules, and regulations identified by the City of Selma as applicable to all plans and requested usage.
Signature*

Clear
Name of Applicant*
Date*

MonthDayYear
Date
By authority of Section 16-24 of the Code of Ordinances of the City of Selma, the requirement of Events Permit shall not apply to any activity sponsored by the City, County or State.

Permits or applications shall be issued only after approval by the appropriate City Officials, as indicated below:

Official Use Only
- City Attorney
- City Clerk
- Police Chief
- Fire Chief
- Public Works Director
- Public Buildings Director
- Parks & Recreation Director
- Planning & Development Director
- Tax & License Director
- Office of the Mayor
Should be Empty: