UW Recreation- Club Away Trip Plan

Away Event Plan
Club Traveling:*
Name of Officer Completing Form:*

First NameLast Name
Email of Officer Completing Form:*
example@example.com
Purpose of Travel:*

GameCompetitionTournamentScrimmageRaceRegattaShowSingle day of hiking/climbing/kayaking (includes off site practices/pool sessions)Expedition (more than one day away for outdoor clubs)Other
Destination:*
(School, City, State)
Departure date:*

MonthDayYear
Return date:*

MonthDayYear
Designated Trip Leader:*
(serves as the primary contact, must be attending trip)
Trip Leader Cell Phone:*

Area CodePhone Number
Trip Leader Qualifications/Experience

First Aid (Current Certification)WFA (Current Certification)WFR (Current Certification)Whitewater RescueNavigationExperience Paddling Same/Similar RoutePaddles one class (or more) above routeOther
Designated Co-Trip Leader:*
(serves as the primary contact, must be attending trip)
Trip Co-Leader Cell Phone:*

Area CodePhone Number
Trip Co-Leader Qualifications/Experience

First Aid (Current Certification)WFA (Current Certification)WFR (Current Certification)Whitewater RescueNavigationExperience Paddling Same/Similar RoutePaddles one class (or more) above routeOther
Name(s) of Safety Boaters (if applicable)
All Safety Boaters are versed in rescue skills and have the ability to safely manage a rescue scenario

YesNoUnsure
If "no" or "unsure" why?
Participants

Eligible club members should be listed in IMLeagues/RecClubs within the Team's Roster Page. All required forms should be completed before a participant is fully eligible.
List all club members/coaches traveling as passengers on this trip. Please mark coaches separately, example - Jason Creighton (Coach) *
Example: Ben Watts, Allie Nguyen, Andre Morales (Coach)
Total Number of Members Traveling: *
Driver Information

All individuals driving Rec Club members must be authorized drivers. This includes driving personal or rental vehicles. Drivers should complete the Driver Authorization Form prior to completing this form. A list of authorized drivers can be found in the Authorized Drivers List spreadsheet. Only club officers will have access to this document and must request access with their @uw.edu email.

The Univeristy also asks for a list of all passengers in each vehicle, to ensure we have necessary information in the event of an emergency.
How many Authorized Drivers/Vehicles will you have for this event?*
If more than 15 Drivers/Vehicles for this trip email the Rec Clubs Office.
Authorized Driver # 1*

First NameLast Name
Will Driver # 1 be driving a personal or rental vehicle?*

PersonalRentalBoth
List of all passengers within Vehicle #1*
Including Driver #1
Authorized Driver # 2*

First NameLast Name
Will Driver # 2 be driving a personal or rental vehicle?*

PersonalRentalBoth
List of all passengers within Vehicle #2*
Including Driver #2
Authorized Driver # 3*

First NameLast Name
Will Driver # 3 be driving a personal or rental vehicle?*

PersonalRentalBoth
List of all passengers within Vehicle #3*
Including Driver #3
Authorized Driver # 4*

First NameLast Name
Will Driver # 4 be driving a personal or rental vehicle?*

PersonalRentalBoth
List of all passengers within Vehicle #4*
Including Driver #4
Authorized Driver # 5*

First NameLast Name
Will Driver # 5 be driving a personal or rental vehicle?*

PersonalRentalBoth
List of all passengers within Vehicle #5*
Including Driver #5
Authorized Driver # 6*

First NameLast Name
Will Driver # 6 be driving a personal or rental vehicle?*

PersonalRentalBoth
List of all passengers within Vehicle #6*
Including Driver #6
Authorized Driver # 7*

First NameLast Name
Will Driver # 7 be driving a personal or rental vehicle?*

PersonalRentalBoth
List of all passengers within Vehicle #7*
Including Driver #7
Authorized Driver # 8*

First NameLast Name
Will Driver # 8 be driving a personal or rental vehicle?*

PersonalRentalBoth
List of all passengers within Vehicle #8*
Including Driver #8
Authorized Driver # 9*

First NameLast Name
Will Driver # 9 be driving a personal or rental vehicle?*

PersonalRentalBoth
List of all passengers within Vehicle #9*
Including Driver #9
Authorized Driver # 10*

First NameLast Name
Will Driver # 10 be driving a personal or rental vehicle?*

PersonalRentalBoth
List of all passengers within Vehicle #10*
Including Driver #10
Authorized Driver # 11*

First NameLast Name
Will Driver # 11 be driving a personal or rental vehicle?*

PersonalRentalBoth
List of all passengers within Vehicle #11*
Including Driver #11
Authorized Driver # 12*

First NameLast Name
Will Driver # 12 be driving a personal or rental vehicle?*

PersonalRentalBoth
List of all passengers within Vehicle #12*
Including Driver #12
Authorized Driver # 13*

First NameLast Name
Will Driver # 13 be driving a personal or rental vehicle?*

PersonalRentalBoth
List of all passengers within Vehicle #13*
Including Driver #13
Authorized Driver # 14*

First NameLast Name
Will Driver # 14 be driving a personal or rental vehicle?*

PersonalRentalBoth
List of all passengers within Vehicle #14*
Including Driver #14
Authorized Driver # 15*

First NameLast Name
Will Driver # 15 be driving a personal or rental vehicle?*

PersonalRentalBoth
List of all passengers within Vehicle #15*
Including Driver #15
Housing/Lodging/Camping Information
Is the club utilizing housing/lodging?*

YesNo
How many housing/lodging locations?*
If more than 5 separate housing/lodging locations email the Rec Clubs Office.
Lodging Type #1:*

HotelAirbnb/VrboPersonal ResidenceCampingOther
Name of Hotel, Host Residence, or Campground #1*
Example: Super 8 or Matt's Airbnb
Address #1*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Hotel / Host Residence Phone Number #1:*

Area CodePhone Number
Lodging Type #2:*

HotelAirbnb/VrboPersonal ResidenceCampingOther
Name of Hotel, Host Residence, or Campground #2*
Example: Super 8 or Matt's Airbnb
Address #2*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Hotel / Host Residence Phone Number #2:*

Area CodePhone Number
Lodging Type #3:*

HotelAirbnb/VrboPersonal ResidenceCampingOther
Name of Hotel, Host Residence, or Campground #3*
Example: Super 8 or Matt's Airbnb
Address #3*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Hotel / Host Residence Phone Number #3:*

Area CodePhone Number
Lodging Type #4:*

HotelAirbnb/VrboPersonal ResidenceCampingOther
Name of Hotel, Host Residence, or Campground #4*
Example: Super 8 or Matt's Airbnb
Address #4*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Hotel / Host Residence Phone Number #4:*

Area CodePhone Number
Lodging Type #5:*

HotelAirbnb/VrboPersonal ResidenceCampingOther
Name of Hotel, Host Residence, or Campground #5*
Example: Super 8 or Matt's Airbnb
Address #5*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Hotel / Host Residence Phone Number #5:*

Area CodePhone Number
Flight Information
Is the club utilizing flights?*

YesNo
Flight Departure Date:*

MonthDayYear
Flight Return Date:*

MonthDayYear
Flight #s:*
(original and any connecting)
Flight Departure City:*
Flight Final Destination City:*
Flight Passenger List: (list all club members flying)*
Expenses
Please provide an itemized list of projected expenses for the event. Indicate items that can be purchased pre-event or post event via reimbursement.*
Example: Flights $200 per person - $1,000 total (individuals to be reimbursed post trip), Tournament Fee $300 (pre-paid)
Travel Itinerary
Provide a detailed travel itinerary for the event.*
Example: Tue. Feb. 6: 7am Depart SEA Airport, 10am Arrive at Destination, Wed. Feb. 7: 9am Arrive at Fields, 10am-2pm Pool Play Games, Thu. Feb. 8: 10am - 3pm Bracket Play, 6pm Depart Destination, 9pm Arrive in Seattle at SEA.

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Double Burner Stove
Camp Pot Set
Cooler
Group Canopy
First Aid Kit

Away Event Plan

Participants

Driver Information

Housing/Lodging/Camping Information

Flight Information

Expenses

Travel Itinerary