Johnson Heritage Post Art Gallery Facility Use Application

Fees, deposits, and totals will be determined by the Cook County Historical Society after receiving the Facility Use Application Form.

Once your application is approved, a downpayment plus refundable damage deposit must be provided to secure your reservation. The downpayment will be $100 or the total rental fee, whichever is less, and is nonrefundable. The damage deposit must be a separate check, which we will return to you if no damage occurs.

Facility Use Guidelines/Rules of Use:

• Any accident or injury that occurs will be reported to JHP personnel immediately by using the contact information on the Facility Use Agreement.

• Absolutely no smoking is allowed on the premises.

• Any amplification of music or voices must end no later than 10:00 p.m. by Grand Marais City Ordinance.

• No event, including clean up time, shall run later than midnight. No artwork is to be moved or covered without prior permission from JHP.

• All decorations must be approved by the JHP.

• Wire, floral wire and non-stick tape are allowed.

• No rice, confetti, birdseed, potpourri, flower petals, glitter or any substance of that type may be used on JHP property including the outside grounds.

• No tape, nails or staples can be used on building surfaces.

• You may use the back door to load and unload only and vehicles will be immediately moved away from the back door.

• All furniture, including JHP tables and chairs, is to be returned to its original place.

• There are no garbage disposals - do not put any solids, oils, grease or fats down any drains.

• Renters are required to wipe down, mop and/or vacuum all areas where food was present or debris is visible. The vacuum cleaner is in the janitor's closet.

• Any dishes used will be washed, dried and returned to their original location.

• All garbage will be placed in proper receptacles and any full bags will be tied closed and placed in the red can by the back door.

• Make sure coffee pots are clean and unplugged before you leave.

• Make sure all lights are turned off, including those in the restrooms, before you leave.

• Do not open any windows if it is raining. Before leaving, make sure any windows you opened are closed and locked before you leave.

• Thank you for your respect and appreciation of this wonderful building.

 

GENERAL TERMS

In order to advance its mission of sharing the art of Anna Johnson and all artists of the region, the Johnson Heritage Post Art Gallery ("JHP") is available for rental for public and private events of a peaceful and lawful nature as approved by the Johnson Heritage Post. No public political events will be permitted. No religious services will be allowed, with the exception of weddings and memorial services.

The Johnson Heritage Post is open to the public and any rental during normal business hours will not provide the renter exclusive access to any portion of the facility. Events held outside of normal business hours will provide private, exclusive use of the facility.

The rental fees will be determined by the type of rental:

Basic rental (2hr, 4 hr or full day) = rental of a room or the whole facility. Private sales of goods or services to rental attendees are only allowed when the JHP is closed to the public. No public sales of any kind will be permitted. Renter must have ability to process their own sales.

Ongoing/Multiple rentals (2hr, 4hr or full day) = rental of a room or the whole facility scheduled at least four times within one year. This is for groups who have multiple meetings or events they would like to hold regularly at the JHP.

Exhibition rental (1 day to multiple days) = Rental of the whole facility for an exhibition. If the exhibition includes items for sale, the renter has the option to process their own sales, or have sales processed by JHP staff or volunteers. Different rental rates apply based on these two

All rentals include the use of coffeepots, coffee cups, water pitchers, glasses, tables and chairs. Full use of kitchen rentals include use of the refrigerator, stove, microwave and dishwasher.

At the discretion of the JHP, if a staff person's presence is required at the event, renter will also be charged a rate of $25 per hour for this person whose only responsibility is to safeguard the building and its contents and/or provide sales services. This person is not a part of your event staff.

No renter will use or enter the office, furnace/utility room or any storage room with the exception of the janitor's closet.

No renter will use lawn area without prior approval.

No animals will be brought inside the facility by rental groups except licensed service dogs.

DEPOSITS/CANCELLATION

The JHP will confirm availability after we receive your application, but your reservation is not considered confirmed until payment of the deposit and delivery of the damage/cleaning deposit check.

The non-refundable deposit will be equal to $100.00 or the total amount of your rental, whichever is less. This deposit will not be refunded if you cancel your event or if circumstances beyond the control of the JHP prevent you from going forward with your event. The JHP will transfer this deposit to a different date if the change is made at least 45 days prior to the originally scheduled event. Any balance due shall be paid at least 21 days prior to the event.

A refundable damage/cleaning deposit of $150.00 is required by separate payment at least 21 days prior to the event. If food or alcohol are served, this deposit will be $200.00. Your check will only be deposited if needed. If renter does not clean the JHP according to these policies, staff time will be billed against this deposit at the rate of $25.00 per hour for cleaning.

The contents of the JHP are valuable and of historic significance. Any damage to the building, artwork or contents in excess of the amount of the damage/cleaning deposit will be the responsibility of the renter.

INSURANCE REQUIREMENTS.

Renter shall provide the JHP proof of liability insurance by providing a Certificate of Insurance from their homeowner or business insurance carrier.

Alcohol may not be served or consumed on the premises unless the renter has provided to the JHP a certificate of insurance providing liability coverage that also includes liquor liability coverage specifically for the event, naming the Cook County Historical Society as an additional insured. No alcohol may ever be sold on the premises under any circumstance. An additional refundable damage deposit is required when alcohol will be served.

Any vendor or caterer working at the event shall also provide proof of liability insurance by providing a Certificate of Insurance from their business insurance carrier.

FEES.

Business and Lifetime Members of the Cook County Historical Society receive one free 4-hour, one-room rental per year! All other members receive 15% off rental rates (organization events require a business membership for discount). Consider joining today!

 

Type of Rental	Non-profit rate	Regular Rate
Private meeting: up to 25 guests, 2 hour limit	$25	$50
One room event: up to 50 guests, 2 hour limit	$25	$75
One room event: up to 50 guests, 4 hour limit	$50	$100
Whole facility: up to 150 guests, 4 hour limit	$75	$125
Whole facility: up to 150 guests, over 4 hours	$125	$175
Daily exhibition: over 4 hours, sales not processed by JHP	$125	$175
Daily exhibition: over 4 hours, sales processed by JHP	$100 + 30% of sales	$150 + 30% of sales
Weekly exhibition: 5 days, sales not processed by JHP	$400	$500
Weekly exhibition: 5 days, sales processed by JHP	$350 + 30% of sales	$450 + 30% of sales
Discount for ongoing rentals (4 or more events in one year)	10%	10%
Add-ons
Kitchen use	$25	$50
LCD projector/screen	$15	$20
Damage/Cleaning Deposits
Basic damage/cleaning deposit	$150	$150
Extra deposit if food/alcohol served	$50	$50
JHP staff, if required (per hour)	$25	$25