• Client Questionnaire - Personal Bookkeeping

    Please tell about your circumstances so we can better understand your needs and develop a comprehensive , accurate cost estimate for our services.
  • Customer Details:

    Please tell us how best to reach you, and how you reached us.
  • We need this information to verify the validity of requests. We never sell nor share your data with outside parties, and you can opt out of getting information from us at any time.

  • Contact Information

  • Please provide either an email address or a phone number so we can follow up with any questions regarding your request, and get you a fee estimate.


  • Personal Bookkeeping & Billpay

    "I have used the services of My Accountant for over two decades. They have provided great service and saved me an enormous amount of time. I can’t imagine paying my bills without them. Never had an issue with security or control. It is a very professional organization.” J.M. / GREENWICH, CT
  • Our Personal Bookkeeping and Billpay Service aggregates all of your spending and payment information into one set of comprehensive books. That includes checks and debit card charges from your personal account, every one of your credit card transactions and any other payment accounts you have.

  • More about Personal Bookkeeping & Billpay:

    What it is:

    • Payment of personal expenses such as utilities, mortgages, car payments, credit cards, etc.
    • Reporting on all personal spending, including spending from personal checking accounts and personal credit cards.
    • Access to a dedicated relationship manager, available via email or phone, to answer your questions, to provide additional information and details, or to generate additional reports as needed.

    What it is not:

    • We are not simply a billpay product. We are a service offering - that is we handle the entire process, so you don't have to. 
    • We are not a small business bookkeeping company. We may be able to help with some small business bookkeeping as a part of our Entity and Partnership Accounting Service. 
    • We are not a replacement for your CPA or Financial Advisors, we are a supplement to them, enhancing the information they receive from you.
  • Residential Properties

    Primary home, vacation homes, single family rental properties, etc.
  • Tracking of Property Expenses

    We will monitor and report on spending at the property level to ensure accurate reporting and valuable insight into the true operating costs for each home. We will also track capital improvements as a part of the basis in each property, which will minimize the tax liability at the time of sale. 

  • Bank Accounts

    Cash Basis Accounts
  • Disbursement Account

    We strongly recommend the establishment of a new stand-alone checking account we call the "Disbursement Account." This account is used exclusively by Aquilance for use in paying your bills. Generally one account is used for all such payments, and our reporting system differentiates the purpose and coding of the spending.

    If we are engaged in bookkeeping for LLC entities, we may request unique disbursement accounts for each individual LLC.

  • Additional Bank Account(s)

    Please indicate the number of personal bank accounts (checking and savings) that you would like us to report on. Please do not count the Disbursement Account(s) above.

  • Credit Card Accounts

    i.e. American Express, Citicard, Discover, etc.
  • Credit Card Account(s)

    Please indicate the number of credit card accounts on which you would like us to report. Please do not count department store or debit cards.

  • LLCs or Small Business Reporting and/or Bookkeeping

    Reporting and cash management and for non-operating businesses
  • In conjunction with our Personal Bookkeeping service offerings, we can provide LLC and Small Business bookkeeping where we track and report on simple income & expense items. This service is an adjunct to tracking of personal expenses, and is for small, non-operating businesses (e.g. an LLC that owns real estate for privacy or liability reasons or as an investment, or a sole proprietor's consulting business, etc.)

  • More about LLCs or Small Business Reporting and/or Bookkeeping:

     

    What it is:

    • Payment of small business expenses such as utilities, rent, car payments, credit cards, etc.
    • Reporting on all spending, including spending from checking accounts and credit cards.
    • Tracking & Reporting on simple income and expense items.
    • Access to a dedicated relationshhip manager, available via email or phone, to answer your questions, to provide additional information and details, or to generate additional reports as needed.

    What it is not:

    • We are not simply a billpay product. We are a service offering - i.e. we handle the entire process, so you don't have to. 
    • We are not small business accountants. We may be able to help with some small business bookkeeping and billpay. 
    • We are not a replacement for your CPA or Financial Advisors, we are a supplement to them.
  • Additional Services

    Tailored to fit your specific needs.
  • In conjunction with our core service offerings, we provide several additional administrative services, such as ILIT Administration, Domestic Payroll Assistance, Customized Reporting, Medical Claims Processing, Statement of Assets, Document Storage, and Property and Casualty Insurance Review.

  • More about Additional Services:

    ILIT (Irrevocable Life Insurance Trust) Administration: (also offered as a stand alone service)

    Our service ensures that you remain compliant with the Irrevocable Life Insurance Trust (ILIT) regulations, protecting you from potentially costly oversights. These include the establishment of a bank account for the trust, overseeing the funding of the account, sending the Crummey notices, paying the premiums, and recording all trust activity.

    Domestic Payroll Assistance:  (with Bookkeeping or Entity Accounting services)

    Working with any one of three longtime associated firms, we offer a solution to make sure your household staff is paid on time via direct deposit, and that tax withholdings are properly made and documented. Coordinating efforts with your CPA, we ensure that W-2s are handled, quarterly taxes filed, and year-end tax reports generated.

    Customized Reporting: (with any core service)

    We can provide highly customized reports to address any number of special needs. For example, we can prepare multi-year spending summaries to be used to calculate budgets; or generate “basis reports” detailing the money you have spent on home improvements, investment in an art collection, how much the aircraft costs increased year over year, etc. Just ask! If the data is in our system, we can run you a report.

    Medical Claims Processing:  (with Bookkeeping Service only)

    Working with our longtime associate, Medical Bill Advocate, LLC, we can make sure that your health insurance claims are properly reviewed and paid in a timely manner. Typically, your medical bills are sent directly to us or Medical Bill Advocate for initial processing and, if needed, any payments that are due.

    Statement of Assets: (with any core service)

    When a life changing event, such as death or divorce, takes place, it’s very important to know where all the financial assets are located. We can help provide the answer through a service which records balances in all of your investment and bank accounts from copies of printed statements or online access.

    Document Storage: (with any core service)

    Working with our longtime associate, Medical Bill Advocate, LLC, we can make sure that your health insurance claims are properly reviewed and paid in a timely manner. Typically, your medical bills are sent directly to us or Medical Bill Advocate for initial processing and, if needed, any payments that are due.

    Property and Casualty Insurance Review: (with any core service)

    The private client insurance market has changed significantly over the past decade, but the need for risk management hasn’t. Our professionals can review your coverage against your family’s activities, assets, and entities. We frequently find uninsured assets, assets that should be separately scheduled that are not (and are thereby underinsured), holes in liability protection, and potential risks that are not covered. We then work with partners who specialize in the high net worth market to conduct a comprehensive review and take the enhanced findings to market.

  • LLCs or Small Business Reporting and/or Cash Management

    In conjunction with our Personal Bookkeeping service offerings, we can provide LLC and Small Business bookkeeping. This service is an adjunct to tracking of personal expenses, and is for small, non operating businesses (i.e. an LLC that owns real estate for privacy or liability reasons or as an investment, or a sole proprietor's consulting business, etc.)
  • LLC(s) / Entities

    Please indicate the number of LLCs or small business entities that you would like us to assist with. Please do not include operating businesses.

  • Additional Services

    In addition to our core services, we offer an extensive suite of personal financial administration services, which can be used in any combination to create the single integrated solution that best addresses your needs.
  • ILITs(Irrevocable Life Insurance Trust):

    Our service ensures that you remain compliant with the Irrevocable Life Insurance Trust (ILIT) regulations, protecting you from potentially costly oversights. These include the establishment of a bank account for the trust, overseeing the funding of the account, sending the Crummey notices, paying the premiums, and recording all trust activity.

  • Domestic Payroll Assistance:

    Working with any one of three longtime associated firms, we offer a solution to make sure your household staff is paid on time via direct deposit, and that tax withholdings are properly made and documented. Coordinating efforts with your CPA, we ensure that W-2s are handled, quarterly taxes filed, and year-end tax reports generated.

  • Customized Reporting:

    We can provide highly customized reports to address any number of special needs. For example, we can prepare multi-year spending summaries to be used to calculate budgets; or generate “basis reports” detailing the money you have spent on home improvements, investment in an art collection, how much the aircraft costs increased year over year, etc. Just ask! If the data is in our system, we can run you a report.

     

  • Medical Claims Processing:

    Working with our longtime associate, Medical Bill Advocate, LLC, we can make sure that your health insurance claims are properly reviewed and paid in a timely manner. Typically, your medical bills are sent directly to us or Medical Bill Advocate for initial processing and, if needed, any payments that are due.

     

  • Statement of Assets:

    When a life changing event, such as death or divorce, takes place, it’s very important to know where all the financial assets are located. We can help provide the answer through a service which records balances in all of your investment and bank accounts from copies of printed statements or online access.

     

  • Document Storage:

    Through an arrangement with a specialty firm, we can arrange for storage of original documents, including bills, insurance policies, etc., with easy retrieval as needed. Many clients avail themselves of this service rather than having all the original paid bills returned to their home.

     

  • Property & Casualty Insurance Review:

    The private client insurance market has changed significantly over the past decade, but the need for risk management hasn’t. Our professionals can review your coverage against your family’s activities, assets, and entities. We frequently find uninsured assets, assets that should be separately scheduled that are not (and are thereby underinsured), holes in liability protection, and potential risks that are not covered. We then work with partners who specialize in the high net worth market to conduct a comprehensive review and take the enhanced findings to market.  
     

     

  • Almost Done.

    Let's make sure we got you everything you need!
  • Enhanced Service Options

    In addition to our core Bookkeeping and Billpay service, we can also address the complex, multifaceted needs of highly affluent families. Our comprehensive suite of services simplifies the administration of your personal finances and provides you and your advisors with the detailed reports needed to make well-informed budgeting, planning and investing decisions.
  • Family, Entity and/or Partnership Accounting

    Affluent families usually have organizational configurations that go beyond just personal family checking and savings accounts. There are multiple entities in different forms, with different ownership structures that have been created within each family group. Families may have affiliated Trusts, both Revocable and Irrevocable for liability and asset protection, or to assist with estate planning. To protect assets single-purpose holding companies may have been created. Investment holding entities with multiple investors, Foundations, or even an overall Family Office business entity are also frequently under the control or influence of a family.  
  • More about Family, Entity, and/or Partnership Accounting:

    Our Family, Entity, and Partnership Accounting solutions expand beyond Personal Bookkeeping to help you understand your family’s overall financial picture, reported in a clear, concise manner.

    • The financial reporting requirements of multiple family entities–including trusts, family limited partnerships, investment companies and personal entities–can all be managed in their entirety.
    • Investment partnerships with complex waterfalls, investment hurdle rates, or other intricate investment strategies are accounted for and reported on efficiently by our team. 
    • Key financial statements are prepared such as Balance Sheet, Statement of Operations, Capital reporting, and Statement of Cash Flows. These can be consolidated or separated according to your needs and the structure of your entities, via our integrated software solution that combines true double-entry accounting with full historical performance metrics, all prepared on a schedule of your choosing, 
    • Other reporting is highly customized to your needs – by entity, investor, consolidated all in one, or broken out as you desire, with full look-through and across capabilities. 
    • Our core services may include: 
      • Maintaining complete entity books and records. 
      • Creating and maintaining the Ownership Schedule and the respective Capital Commitments. 
      • Administering the Capital Call and Capital Distribution process, including monitoring and recording associated cash receipts and disbursements. 
      • Recording all cash transactions and reconciling entity custodial accounts. 
      • Full investment accounting, and related performance metrics. 
      • Complete tracking of each entity’s expenses, accruals, and intercompany activity, plus monitoring the sufficiency of cash balances anticipated payments. 
      • Calculation of Management Fees and coordination of collection and payment. 
      • Capital accounting at a member or partner level, including contributions, distributions, allocation of earnings, special allocations, Carried Interest, and GP/LP splits. 
  • Consolidated Investment Performance Reporting

    Sophisticated ultra-high net worth investors and their family offices may hold scores of direct, private equity, and publicly traded investments in dozens of trusts, limited partnerships, brokerage accounts and other entities. As these investments proliferate, it becomes increasingly difficult to gain a clear understanding of overall performance and concentration risks. If fact, some exceptionally affluent investors would be hard pressed to say exactly how wealthy they are on any given day. 
  • More about Consolidated Investment Performance Reporting:

    Our Consolidated Investment Performance Reporting goes beyond more basic services to incorporate investment data that spans marketable and non-marketable securities, captures all accounts, and provides a clear picture of liquidity. This data is recorded in a true double-entry general ledger integrated with investment performance reporting, so you always have a clear understanding of what you are holding and what you are spending. You and your advisors can easily assess the overall performance of your portfolio and the individual performance of each investment.

    • Reports are provided based on the needs of your family, and the portfolio of investments, and may include: 
      • Investment allocations 
      • Returns: against benchmarks; over time; by class; weighted; targets; other 
      • Unrealized vs Realized 
      • Long-term vs. short term 
      • Active vs. Passive 
      • Liquidity 
      • Correlation metrics and other analytics 
      • Other as requested 
    • You and your advisors can use this information to: 
      • Evaluate performance across all of your investments in any asset class 
      • Understand investment exposure across entities, family members, managers, and classes 
      • Make asset allocation adjustments designed to improve risk reward characteristics 
      • Understand capital invested including deployed and committed 
      • Present clear and organized information to tax preparers 
  • All Done!

    Thank you for allowing us the opportunity to be of service.
  • Not Sure What Services You Need?

    Please let us know how to reach you, and we can customize a quote to meet your needs. Or feel free to reach out to us at: 800-648-5369 or info@aquilance.com
  •  -

  • Should be Empty: