Student Fundraiser Request Form

Student Club Fundraiser Request Instructions
Use this form to request dates for your club’s fundraiser (on or off campus).

🏷️ Who Can Fundraise?
Only Level 3 and Level 4 clubs may host fundraisers.
Level 1 and Level 2 clubs are not eligible to fundraise at this time, unless a club level 2 has been active for more than 1 school year.

Please check with the Club Advisor to confirm club level approval.

🗓️ Request Guidelines
Submit your request at least 2 weeks before the fundraiser.
Submitting this form does not mean your event is approved.
You will receive an approval or denial email within 1 week.

🍪 Food & Bake Sale Rules
Your advisor must be available for the fundraiser.
Only pre-packaged, individually wrapped food may be sold (no homemade items).
Sales may only happen after school.
Students who buy food must eat it in the courtyard or outside in front of the school (not indoors).
Clubs may reserve one week at a time. After that, another club gets a turn before you can book again.

This does not pertain to ticket sales and/or donations. Only food & merchandise fundraisers.

💵 Money Matters
Purchases must be approved in club meeting minutes before spending.
Food items can be purchased, after approval, through the Club Advisor or School Finance Coordinator.
Cash must be counted within 1 week of each fundraiser and all funds must be stored securely in school vault.

After the event, your club must complete a fundraiser evaluation:

Record money raised vs. money spent.

Add results to your club minutes for future reference.

📋 Reminders
Follow all steps in the Club Guidelines for fundraising, fund requests, and deposits.
Questions? Email Mrs. Cartwright at 📩 KCartwright@wihi.org.

Requestor's Name:*

First NameLast Name

Requestor's Email*

example@example.com

Name of Club/Activity:*

The club/activity that will receive the funds

Name of Club Advisor:*

First NameLast Name

Club Advisor's Email*

example@example.com

Did you confirm with the Club Advisor they are available on the date(s) requested?*

YesNo

Was this voted and approved by a majority of the club members and Club Advisor:*

YesNo

Club Meeting Minutes Document:

To provide proof this request was voted and approved,

please either:

1.) Click the document linked below, and complete the electronic Meeting Minutes Form

Club Meeting Minutes - Electronic Form

2.) Provide or Download the Club Meetings Minute pdf and attach to form.

At this time, the fundraiser will not be approved without at least one of these two documents.

Club Meeting Minutes Document

Club Meeting Minutes - Approving Fundraiser:

If the Electronic Meeting Minutes form was NOT completed, please attach club voting approval document here.

Please select the Date(s) you would like to host the fundraiser - you can select up to five different days:*

What will the club/activity be selling:*

Reason for the Fundraiser:*

Where will the fundraiser be held at: (If at school - where specifically?)*