Money Earning Request Form

Money Earning Request Form
Helping girls earn and manage money is an integral part of the Girl Scout Leadership Experience. When girls participate in money earning activities, they learn important skills such as goal setting, decision making, money management, people skills, and business ethics.

Your Girl Scout group (troop, service unit, etc.) is responsible for planning and financing its own activities. This puts girls in charge (with support from troop leaders and GSMW registered volunteers), giving them the opportunity to cooperatively set goals, manage a budget, spend responsibly, and maintain records, as well as develop social, marketing, and entrepreneurial skills.

The Girl Scout Financial Literacy Program, including the Cookie Program and Fall Product Program are the two best opportunities for girls to earn troop funds. Troops must participate in the Girl Scout Cookie Program and Fall Product Program in order to participate in additional money earning activities. Consideration will be given to troops that formed after these opportunities have passed. Troops who participate in the Girl Scout Cookie Program and Fall Product Program usually do not need to participate in additional money earning unless they are planning trips or other travel.

Money Earning Activity Guidelines

Prior to soliciting, receiving donations, or participating in a money earning activity, the Money Earning Request Form must be submitted to GSMW.
Person Submitting Form *

First Name Last Name
Email Address *
example@example.com
Phone Number *

Area Code Phone Number
Are girls participating in an activity to earn money?

Yes No

Additional Money-Earning Request Form
Most Girl Scout programs and activities can and should be funded through participation in the Fall Product Program and Girl Scout Cookie Program.

However, if a troop goal for a specific program or activity cannot be met by only participating in the Council Product Programs, girls may participate in additional money-earning activities.

There is a balance between money-earning activities and participation in the Fall Product Program and Girl Scout Cookie Program. Troops/Service Units that participate support council’s work throughout our entire jurisdiction. GSMW relies on adherence to your involvement in both programs as it allows the council to offer travel scholarships; financial assistance: for memberships, program fees, and uniform pieces; property upkeep; and resident camp support to all girls council-wide.

Please review and agree to the following guidelines.

Additional money-earning requests are approved based on the following criteria:
1. Need for earning additional funds to support a Girl Scout program is well documented.
2. There is clear value to girls and relationship with the Girl Scout program.
3. Safety guidelines and all policies of GSUSA and GSMW must be followed.
4. Girl members MAY NOT engage in any direct solicitation for money (except for Highest Awards projects).
5. Adult members in their Girl Scout capacities MAY NOT solicit financial contributions for purposes other than Girl Scouting—from the Blue Book of Basic Documents .
6. Troop/Service Unit Financial Records MUST be up-to-date prior to submission of the Additional Money Earning Request . This includes the Year-End Financial Report with appropriate bank statement.
7. Volunteers leading girls in money-earning activities MUST obtain an approved Additional Money-Earning Request.
8. All additional money-earning activities by Girl Scout troops MUST obtain Council approval PRIOR to the event.
9. Submit the Additional Money-Earning Request form AT LEAST 2 WEEKS PRIOR to the start of your money-earning project.
10. The maximum number of additional money-earning projects per year, not including Fall Product Program and Cookie Program is based on grade/age.
  - Daisy and Brownie Girl Scouts (1 per Girl Scout year)
  - Junior Girl Scouts (2 per Girl Scout year)
  - Cadette/Senior/Ambassador Girl Scouts (3+ per Girl Scout year upon Council approval)
11. Troops CANNOT raise money for another cause, organization or charity, but may choose to donate a portion of what they earn.
12. Troops or individual Girl Scouts CANNOT take orders, sell or endorse a commercial product or a business of any kind. However, they may sell homemade items.
13. Money-earning activities CANNOT be conducted during the Council Product Programs (Fall Product or Cookie Program).
14. Girl Scouts MAY NOT participate in product demonstration parties, raffles, games of chance, direct solicitation of cash, and sale or endorsement of commercial products.
15. The income from product sales DOES NOT become the property of any girl member, volunteer or parent. All assets earned are property of Girl Scouts of Montana and Wyoming.
16. All troop/group funds are maintained in a troop/group bank account. Product sales proceeds MUST be deposited into the troop/group bank account when received.
17. Know your local laws , in some towns, if residents have a “no solicitation” sign posted, instruct Girl Scouts not to knock on the door of the resident.
18. Girl Scouts earning funds to support their Highest Awards projects, MUST follow the guidelines of completing an Additional Money-Earning Request form.
Responsibility Agreement *

By checking this box, I confirm that I have carefully read the information above and I understand and will comply with the guidelines, as presented.

Please review and agree to the following guidelines.

Tax-related Information

1. To protect the Girl Scouts of Montana and Wyoming tax-exempt status and GSUSA charter, all troops and individuals must follow federal, state and organizational Additional Money-Earning policies.

2. Volunteers should never provide tax information directly to sponsors or contributors. ONLY the Council can write letters/receipts to recognize tax-exempt donations given to the Girl Scouts of Montana and Wyoming.

3. Troops/groups/Service Units/individuals may NOT use a tax-exempt ID assigned to a Council by the IRS without council approval.
Tax Agreement *

By checking this box, I confirm that I have carefully read the information above and I understand and will comply with the guidelines, as presented.

Request Details
Additional Earning Request for: *

Troop Individual Service Unit
Troop Number *
Troop Leader Name *

First Name Last Name
Phone Number *

Area Code Phone Number
Co-Leader Name

First Name Last Name
Phone Number

Area Code Phone Number
Service Unit Number *
Current Service Unit Bank Account Balance $$ *

Product Program Requirements
Participated in the Girl Scout Cookie Program? *
Current per girl average #
Previous year per girl average #
Participated in the Fall Product Program? *
Current per girl average #
Previous year per girl average #

Additional Money-Earning Activity Details
Girl Scout Level *

Brownie Junior Cadette Senior Ambassador
Please remember the following activity guidelines (provided on page 1):
- Girl members MAY NOT engage in any direct solicitation for money (except for Highest Awards projects).
- Troops CANNOT raise money for another cause, organization or charity, but may choose to donate a portion of what they earn.
- Troops or individual Girl Scouts CANNOT take orders, sell or endorse a commercial product or a business of any kind. However, they may sell homemade items.
- Money-earning activities CANNOT be conducted during the Council Product Programs (Fall Product or Cookie Program).
- Girl Scouts MAY NOT participate in product demonstration parties, raffles, games of chance, direct solicitation of cash, and sale or endorsement of commercial products.
- Know your local laws, in some towns, if residents have a “no solicitation” sign posted, instruct Girl Scouts not to knock on the door of the resident.
Description of Additional Money-Earning Activity *
Date of Activity *

Month Day Year
Date
Expected Revenue $$ *
Explain how funds will be used *
Additional Comments / Questions

Troop / Group Sponsorship Form
Troop/group sponsorship is a voluntary association of a Girl Scout troop/group and an organization or individual. Sponsorships by organizations whose ideals and objectives are in accord with the Girl Scout movement are one way to deliver Girl Scout programming to more girls. To avoid multiple requests of an organization/funder/donor, the Council must be notified of all sponsorships, grant requests/awards regardless of amount.

Please review and agree to the following guidelines.

Sponsoring Group Responsibilities
1. Must adhere to national and Girl Scout policies and standards.
  - Optional: Ask sponsoring members to share hobbies and special interests.
  - Optional: Assist the troop in providing a meeting place that conforms to Girl Scout policies and standards.
  - Optional: May include a financial donation or a material (in-kind) donation.
2. Must follow the policies guidelines as posted in the Troop Finances section of Volunteer Essentials .
Girl Scout Troop/Group Responsibilities
1. Provide opportunities for a troop/group to meet other girls in a variety of activities.
2. Confirm sponsoring company/agency/individual Mission aligns with the Girl Scout Mission.
3. Plan inter-troop activities at a time and place and with the program acceptable to the religious, racial, and cultural groups involved.
4. Keep the sponsor informed of current Girl Scout activities and trends.
5. There is no financial obligation on the part of a sponsor.
  However, a sponsor may give financial aid, should they desire to do so.
  - Money in excess of $250 must be sent to the GSMW Council office with a copy of this form for processing.
  - If a sponsor desires a tax deduction letter from GSMW, the funding must be routed through GSMW, regardless of the amount.
Responsibility Agreement *

By checking this box, I confirm that I have carefully read the information above and I understand and will comply with the guidelines, as presented.

Please review and agree to the following guidelines.

Tax-related Information

1. To protect the Girl Scouts of Montana and Wyoming tax-exempt status and GSUSA charter, all troops and individuals must follow federal, state and organizational policies.

2. As a general rule, gifts/donations given to the GSMW Council are tax deductible.

3. An individual or troop/group is NOT a legal entity in and of itself, therefore is not tax-exempt. Gifts/donations are NOT tax-deductible when given directly to non-tax-exempt entities.

4. Troops/groups/Service Units/individuals may NOT use a tax-exempt ID assigned to a Council by the IRS without council approval.

5. Volunteers should never provide tax information directly to sponsors or contributors. ONLY the Council can write letters/receipts to recognize tax-exempt donations given to the Girl Scouts of Montana and Wyoming.
Tax Agreement *

By checking this box, I confirm that I have carefully read the information above and I understand and will comply with the guidelines, as presented.
Grant Requests

To avoid conflicts with Council donation/development efforts, troops/groups, individuals must receive permission from the Director of Development BEFORE ASKING (including submitting grants and requesting sponsorships) for any donation/request above $250.

Approval may be obtained by emailing customercare@gsmw.org.
Grants Acknowledgment *

By checking this box, I confirm that I have carefully read the information above and I understand and will comply with the guidelines, as presented.

Funding Type (select one) *

Troop/Group Sponsorship up to $250 Troop/Group Sponsorship over $250

Girl Scout Troop/Group Details
Troop/Service Unit Number *
How does your Troop/SU plan to utilize these funds? *
Girl Scout Group Representative (should be person submitting form) *

First Name Last Name
Email *
example@example.com
Phone Number *

Area Code Phone Number
Address *

Street Address

Street Address Line 2

City State

Zip Code

Sponsoring Group Details
Name of Individual or Sponsoring Organization *
Mailing Address *

Street Address

Street Address Line 2

City State

Zip Code
Monetary donations exceeding $250 must be approved and processed through Council headquarters. For audit purposes and for ease of processing, please include a copy of this form (you'll receive a copy via email) when sending the check to Council. Your sponsor WILL NOT receive a tax-exempt letter from GSMW if its check is not written to GSMW and processed by the Council. Once processed, monetary donations will be disbursed via Electronic Funds Transfer (EFT) to the Troop/SU bank account.
Type of Donation *

Monetary Materials / Equipment Meeting Room
Value of Donation *
Amount in Dollars
Donation Acknowledgement Preference *

I would like a donation letter to be sent directly to our sponsor. I would like a donation letter sent to me (Girl Scout Group Representative), to deliver to our sponsor with a personal thank you.
Girl Scout Group Representative Signed *

First Name Last Name
Date *

Month Day Year
Date
Additional Comments / Questions

If your form is completed, please click on the 'Submit' button below.

If you need to make changes, please use the 'Back' button.
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Money Earning Request Form

Additional Money-Earning Request Form

Please review and agree to the following guidelines.

Tax-related Information

Request Details

Product Program Requirements

Additional Money-Earning Activity Details

Troop / Group Sponsorship Form

Sponsoring Group Responsibilities

Girl Scout Troop/Group Responsibilities

Please review and agree to the following guidelines.

Tax-related Information

Girl Scout Troop/Group Details

Sponsoring Group Details