• CREW Pre-Employment Forms and Documents

  • The Crew Data intake form works best on a desktop or laptop.

    Please allow 30-45 minutes to complete the form.

    All fields are REQUIRED. Do not skip any questions or leave any fields blank. 

    It is highly recommended to save the following items to your desktop before starting. They will be required for either upload or input purposes. 

     

    • CV
    • Complete Banking information including Bank name, address, SWIFT code, Correspondent bank details etc.
    • Eng1, Passports, Visas, Permanent Residency cards & Driver's License
    • US Crew will need SS number and tax information
  • CREW DATA SHEET

  • The information collected in this form is used to populate your Seafarer's Employment Agreement (SEA). 

    Please ensure the information is entered accurately. 

    Date format is ALWAYS MM/DD/YYYY

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  • CITIZENSHIP

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  • Visas and/or Permanent Residency


  • If you answered yes above, you must obtain a copy of your I-94 Status by visiting the following site.

     

    1) Right click the link and select Open link in new Tab

    2) https://i94.cbp.dhs.gov/I94/#/recent-search

    3) Save and upload your confirmation as required below. 

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  • EMPLOYMENT DETAILS

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  • BANKING Details

  • Please note, REVOLUT and Transferwise bank accounts are NOT accepted for payroll purposes. 

    US Bank account holders must provide INTERNATIONAL Incoming Wire instructions. 

  • For Bank Accounts outside the USA

    Please note:

    Only US Dollar Bank accounts are accepted

  • US Bank Account Details

  • US Bank Account Holders

    You MUST provide International Incoming Wire Instructions

  • EMERGENCY Contact Details

  • You must provide complete information for 2 Emergency Contacts

  • GDPR – PRIVACY NOTICE

  • 1. What we need;  Our Personal Data Protection Policy governs the use and storage of your data. PYC {pyc}, a segregated portfolio company of Professional Yacht Crew SPC, Fairport Yacht Supportand Motor Yacht {yachtName} including its Owning Company are processors of the personal data you, the yacht crew member, provides to us. We collect the following types of personal data from you:

    o    For Users of the Manage My Vessel Management Platform;  General Contact Information; Name, Phone Numbers, Email address, Physical Address

    o    For Crew onboard and for Vessels using the Manage My Vessel Management Platform;  General Contact Information Vessel Name, Sex, Whether you are an occasional worker, Your Crew Employment Status, Whether you are onboard, Your position onboard, Whether you are a designated Security Officer, Whether you are a designated Safety Officer, Whether you are a designated Medical Person In-Charge, Email addresses, Birthday, Place of Birth, Nationality, Phone Contacts, Physical Address, Notes on your file, Photograph, Licensing and Qualification information.

    o    Passport and Visa information; Passport number, Passport Country, Passport Place of Issue, Passport Date of Issue, Passport Expiration, Visa Country, Visa Date of Issue, Visa Expiration, Visa Type

    o    Employment Information;  Date Employed, Date Ended, Port of Departure, Reason for Leaving, Notes

    o    Medical Information;  Emergency Contacts, Doctor Contacts, Dentist Contacts, Blood Type and Rh, Allergies, Medical Issues, Current Medications, Medical History/Major Operations/Procedures, Medical Insurance, Medical Notes, Medical Power of Attorney, Immunizations Records, Prophylaxis Treatments and Health Insurance Enrollment with Vessel Provider (if applicable)

    o    Next of Kin;  Name, Relationship to you, Contact Information, Physical Address

    o    Financial;  Social Security Number, Salary, Financial Notes, Bank Name, Bank Address, Bank Country, Bank Contact Information, Beneficiary Name, Beneficiary Address, Bank Aba/Routing Number, Bank Account Number, Bank Sort Codes, Bank IBAN number, Bank SWIFT Code, Currency

    2.    Why we need it: We need your personal data in order to provide you with the following services: General Contact Information is collected in order to understand your position onboard and communicate with you. Passport and Visa Information is collected in order to ensure your travel documents are valid and up to date relating to your employment. Employment Information is collected in order to be able to process payroll and verify employment onboard a vessel. Medical Information is collected for safety onboard and ensuring your well-being in event of an emergency. Next of Kin Information is collected in order to ensure we have Emergency contact information. Financial Information is collected to allow us to process payroll.

    3.    What we do with it? Your personal data is processed onboard, in the Fairport Yacht Support company offices located in Fort Lauderdale, Broward County and at West Palm Beach, Palm Beach County in the United States of America and in the office of PYC {pyc} a segregated portfolio company of Professional Yacht Crew SPC located in Grand Cayman, Cayman Islands. Hosting and storage of your data takes place in Fort Lauderdale, Florida which is located in Broward County of the United States. No third-party providers have access to your data, unless specifically required by law. All stored data is accessed by crew onboard, PYC {pyc} a segregated portfolio company of Professional Yacht Crew SPC, administrators and Fairport Yacht Support employees on a need to know basis. All data is held in confidence unless specifically required by law.

    4.    How long we keep it? Under Cayman Law, PYC {pyc}, a segregated portfolio company of Professional Yacht Crew SPC are required to keep your financial documents for no less than five years according Cayman Islands Monetary Authority (CIMA). Under US Law, Fairport Yacht Support are required to keep your financial documents for no less than seven years according to the IRS Financial Data Retention Policy. After this period, your personal data will be irreversibly destroyed at your request. Any personal data held by us for marketing and service update notifications will be kept by us until such time that you notify us that you no longer wish to receive this information.

    5.    What are your rights? Should you believe that any personal data held on you is incorrect or incomplete, you have the ability to request to see this information, rectify it or have it deleted. Please contact PYC {pyc} a segregated portfolio company of Professional  Yacht Crew SPC, in writing through info@pyccayman.com. In the event you wish to make a complaint about how your personal data has been handled, please contact info@pyccayman.com or in writing to PYC {pyc} a segregated portfolio company of Professional Yacht Crew SPC, Strathvale House, 2nd Floor, 90 N. Church St,  Grand Cayman, KY1-1102, Cayman Islands. A staff member will then investigate your complaint and work with you to resolve the matter. If you still feel that your personal data has not been handled appropriately according to the law, you can contact the relevant Data Protection Authority and file a complaint with them.

  • GDPR – DATA SUBJECT CONSENT FORM

  • I, {crewmemberName}­­­­­­­­­­­ am hereby consenting that M/Y {yachtName} including its Owning company, PYC {pyc}, a segregated portfolio company of Professional Yacht Crew SPC and Fairport Yacht Support can process my personal data for the purpose of payroll and management functions onboard the vessel on which I am employed.

    I have read and accept the terms of the Privacy Notice of PYC {pyc}, a segregated portfolio company of Professional Yacht Crew SPC, Fairport Yacht Support and M/Y{yachtName} including its Owning company.

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  • Should you believe that any personal data held on you is incorrect or incomplete, you have the ability to request to see this information, rectify it or have it deleted. Please contact PYC {pyc} segregated portfolio company of Professional Yacht Crew SPC, in writing through info@pyccayman.com. In the event you wish to make a complaint about how your personal data has been handled, please contact info@pyccayman.com or in writing to PYC {pyc} a segregated portfolio company of Professional Yacht Crew SPC, Strathvale House, 2nd Floor, 90 N. Church St, Grand Cayman, KY1-1102, Cayman Islands. A staff member will then investigate your complaint and work with you to resolve the matter. If you still feel that your personal data has not been handled appropriately according to the law, you can contact the relevant Data Protection Authority and file a complaint with them.

  • FRENCH RESIDENCY DECLARATION

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  • MEDICAL QUESTIONNAIRE

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  • The information collected below is kept confidential.

    Only the Captain and/or Management company will have access. 

    Please do not leave any questions blank. 

    Enter NONE or N/A if not applicable. 

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  • If the vessel on which I am employed supplies Health Insurance to me, I understand it is my responsibility to seek an in-network provider and supply my insurance card at the time of service. For reimbursement or claim direct payment I understand I must submit an Explanation of Benefits (EoB) indicating the claim(s) were submitted through insurance. In addition, I will supply any unpaid invoices/receipts for all medical care & treatment (these should align with the EoB or multiple EoB’s), including miscellaneous out of pocket expenses to the Captain and/or Account Manager for any outstanding medical expenses regarding my claim. I agree to provide this information and authorize management to review documents for the purpose of submitting payment or reimbursing me when payment by the Owner or Employer is deemed applicable. I understand not all medical claims/costs are the responsibility of the Owner and/or Employer and I agree to seek approval from the Captain and/or Management regarding whether the vessel will pay medical claims prior to applying any charges to the vessel credit card. I understand that payment cannot be made by Management or the Employer without the EOB being supplied.

    In the event of an accident or injury onboard I understand an Incident Report will need to be completed. I agree to the Incident Report completion and any applicable information regarding it included. If more information is needed, I agree to complete a HIPAA form for release of records.

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  • NON US Crew - IRS FORM 8233

    This form is required for all NON-US Crew
  • ALL NON-US Crew - Form 8233 is required 

    A sample form is filled out below for your reference. 

    You may use this form as a guide to answer the following questions. 

  • Citizens of Canada or Mexico are not required to complete lines 7a and 7b

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  • Part II - Claim for Tax Treaty withholding Exemption

  • PART III - CERTIFICATION

    Under penalties of perjury, I declare that I have examined the information on this form and to the best of my knowledge and belief it is true, correct, and complete. I further certify under penalties of perjury that: 

    • I am the beneficial owner (or am authorized to sign for the beneficial owner) of all the income to which this form relates.
    • The beneficial owner is not a U.S. person.
    • The beneficial owner is a resident of the treaty country listed on line 12a and/or 13b above within the meaning of the income tax treaty
    between the United States and that country, or was a resident of the treaty country listed on line 12a and/or 13b above at the time of, or immediately prior to, entry into the United States, as required by the treaty.

    Furthermore, I authorize this form to be provided to any withholding agent that has control, receipt, or custody of the income of which I am the beneficial owner or any withholding agent that can disburse or make payments of the income of which I am the beneficial owner.

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  • US Citizens and Green Card Holders

    Forms W-4 & I-9 MUST be filled out by all US Crew
  • W-4 Form

  • US Citizens and Green Card Holders - W-4 Form is REQUIRED

         Please RIGHT MOUSE click on link

         Select OPEN in NEW TAB

         Download, complete, sign and save to desktop

     

    IRS W-4 Form

    https://www.irs.gov/pub/irs-pdf/fw4.pdf

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  • I-9 Form

  • US Citizens and Green Card Holders - I-9 Form is REQUIRED

      Please RIGHT MOUSE click on link below

      Select OPEN in NEW TAB

      Download, complete, sign and save to desktop

     

    IRS I-9 Form

    https://www.uscis.gov/i-9

     

    If you need addtional information, step by step Instructions can be found on the same link. 

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  • SEAFARER’S EMPLOYMENT AGREEMENT

  • SEAFARER’S INFORMATION:

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  • SEAFARER’S WAGE AND BANK INFORMATION:

  • DRUG and ALCOHOL POLICY

  • It is widely accepted that efficiency is impaired by the consumption of drug and / or alcohol. The Company considers that such impairment is an additional and unacceptable hazard to the safe operation of its vessels and those on board.

    • Whilst on board it is a requirement that seafarers must be fit at all times to carry out their duties. Reference is made to STCW Regulation VIII/1 (Fitness for Duty). Seafarers shall not consume alcohol while on Duty. The consumption of alcohol ashore shall be limited to quantities that would not impair their ability or judgement to perform their emergency or normal duties.

    • With respect to drugs the Company operates a zero tolerance policy. Therefore, the possession, use or sale of controlled substances is expressly forbidden. The only exception being drugs prescribed by a doctor or competent person for medical treatment. Seafarers bringing prescribed drugs aboard must declare them to the medical person in-charge or nurse.

    • The Company recognizes that drug and / or alcohol misuse is a health problem and it will be treated as such by the Company.

    • The Company highly recommends that USCG-approved or equivalent Marine Post Accident Test Kits are retained on board and available for use.

    • If drug and / or alcohol use is considered a possible cause or contributory factor to an on board incident, accident or near miss, the seafarers involved may be subjected to a drug and / or alcohol test.

    • The Company’s alcohol limit, at any time aboard is 0.05% for blood (50mg in 100ml) and 0.25 mg/l for breath. While STCW VIII/1 does not provide specific limits for urine content, the Company follows Merchant Shipping Regulations 205, which sets the limit at 0.67mg/l.

    Any seafarers considered to be under the influence of alcohol and / or drugs shall be immediately reported to the Master for investigation. Any person violating the above policy will be liable to disciplinary action including possible dismissal from the yacht.

     

    Alcohol and Drug Testing Procedure:

    The Company reserves the right to test seafarers during on board surveys and inspections, or by engaging a shore side agency or instructing the Master to conduct himself. Seafarers may be chosen at random in agreement with the Master, or all seafarers may be tested.

    Any drug and / or alcohol test shall be conducted using a USCG-approved Marine Post Accident Test Kits. The provided kit and procedure shall be overseen by the Master and in accordance to manufacturer instructions.

    The testing process consists of three key stages:

    1) Collection of the specimen to be analyzed.

    2) Specimen analysis by an independent laboratory

    3) Medical review to verify the collection and analysis of the specimen. It is also used to determine if a positive result is caused by prescriptive medication or from the use of an illegal drug or alcohol.

    All seafarers shall be required to read and sign a ‘consent’ form agreeing to the drug and / or alcohol analysis.

    In general, collection of urine shall be done following a process of positive identification of the seafarer and full chain of custody procedures. In addition, and more importantly, the specimen should be certified by a means of temperature measurement with a thermometer. Acceptable ranges of temperature measurement shall be within 32 to 38 degrees Celsius to preclude samples that are adulterated and or substituted.

    Information regarding tests for drugs and / or alcohol shall be treated as strictly confidential and will only be disclosed on a ‘need-to-know’ basis. If requested in writing, a copy of the results will be supplied to the seafarer.

    Discipline:

    •  A refusal to submit to a drug and / or alcohol test will result in appropriate disciplinary action.

    •  A test that is positive for any un-prescribed substance shall result in immediate discharge and termination of the individual’s contract of   employment.

    •  A positive alcohol test found during testing will result in appropriate disciplinary action.

  • Please sign below to acknowledge receipt, acceptance with full understanding of the company / yacht policy on Drugs and Alcohol. 

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  • NON-DICLOSURE AGREEMENT

  • THIS DEED of AGREEMENT is made on {ndaDate}                                                                                                                            

    Between {pyc} a segregated portfolio company of Professional Yacht Crew, SPC (the “Employer”) of the Cayman Islands, BRL Limited.  (the “Owner”) of the Marshall Islands and  {crewmemberName} of ,{ndaCity} {ndaCountry} (the “Crew Member”)  and is supplemental to an employment agreement (the “Employment Agreement”) between the Employer, Owner and the Crew Member.

     

    NOW THIS DEED WITNESSETH as follows:

    1.  The obligations of the Crew Member under and in connection with this Deed are in addition to, and not in lieu of, all other obligations and liabilities of the Crew Member from time to time under or in connection with his or her employment by, or rendering of services, to the Employer.

    2.  For the purposes of this Deed, the Crew Member agrees that “Confidential Information” means all information and knowledge in any form which at any time (whether before or after the date of this Deed) may be disclosed or imparted in confidence or be of a confidential nature (whether the Crew Member has been told that such information is confidential, or whether he or she should reasonably have believed or understood such information to be confidential) relating to the business, prospective business, internal affairs or personal affairs of the Employer, Owner or of the Employer or Owner’s Representative(s), Owner’s Guests, the Management Company and the motor yacht {yachtName} or any shareholder, director, officer, employee, agent, representative or affiliate of any of the foregoing (collectively, the "Protected Parties"), including (without limitation) all information and knowledge relating to know-how, trade secrets, investment activities, finances, personal information, whereabouts, travel plans and unpublished information relating to any of the Protected Parties. It is explicitly understood and agreed that ALL information garnered by Crew Member during his or her employment by Employer or Owner relating to Any Protected Party whatsoever is considered Confidential Information. This includes, but is not limited to, all information regarding Employers’ or Owner’s management and owner’s children, extended family, businesses, assets, schedules, financial interests, household activities, medical information and all business or personal relationships. This confidential information may not be disclosed to ANYONE, including Employee’s family members. Employee also acknowledges that the identity of the Owners and all family members, the location of employment and the particulars about schedules and planned outings are to remain strictly confidential and not to be disclosed in any manner including without limitation, on any social media venues. It is understood that a failure to abide by this Deed may, at the Employer or Owners discretion, result in immediate termination, as well as any other remedies available at law or equity including injunctive relief and damages. The obligations of the Crew Member under this Agreement shall survive indefinitely.

    3.  The Crew Member undertakes and covenants that he or she shall not, either during his or her employment or

    rendering of services (other than in the proper course of his or her duties and for the benefit of the Employer and Owner) or after termination of such employment or rendering of services, for any reason whatsoever:

    (a)  use, disclose, communicate or confirm to any person any Confidential Information which he or she shall have come to know or have received or obtained at any time (whether before or after the date of this Deed) by reason of or in connection with his or her employment by or rendering of services to the Employer or Owner; or

    (b)  Copy or reproduce in any form or on any media or device, or allow others to copy, reproduce or access recorded information, whether or not in documentary form, containing or referring to Confidential Information ("Documents").

    4.  Nothing in this Deed shall restrict the Crew Member from disclosing (but only to the proper recipient, and to the extent strictly so required) any Confidential Information that he or she is required to disclose by law or by order of any court or regulatory body of competent jurisdiction, provided that the Crew Member shall have given prompt written notice to the Employer and Owner of the requirement and the information to be disclosed and given the Employer and Owner a reasonable opportunity to respond before making the disclosure.

    5.  All Documents at any time in the control or possession of the Crew Member are and shall at all times remain the absolute property of the Owners Care and/or Employer, and the Crew Member undertakes, both during his or her employment or rendering of services to the Employer and afterwards:

    (a)  Avoid any unauthorized publication, disclosure or use of Confidential Information and any documents or other media containing or referring to it;

    (b)  at the request of the Employer or Owner, to deliver to the Employer or Owner any Confidential Information (including all copies of all Documents and other media containing or referring to all, whether or not lawfully made or obtained) and/or to permanently and irreversibly delete Confidential Information from any re-usable medium; and

    (c)   To do all such things and sign all such documents at the expense of the Employer or Owner as shall be reasonably necessary to give effect hereto and/or to provide evidence that the Crew Member has complied herewith.

    6.  The Crew Member agrees that the restrictions set out in this Deed are without prejudice to any other duties of confidentiality owed to the Employer and Owner or any other of the Protected Parties, whether express or implied, and are to survive the termination of his or her employment or rendering of services on any basis whatsoever. Without derogating from the generality of the foregoing, the Crew Member specifically agrees not to disclose to the media or any other person any personal or financial matters or any other particulars whatsoever relating to the personal or professional lives or backgrounds of the owner of the motor yacht {yachtName} and their respective family members and other guests visiting the vessel, without having first received their prior and express written consent.

    7.  The Crew Member agrees that: this Deed shall be governed by and construed in accordance with the laws of the Cayman Islands, without regard to its conflicts of laws principles; the Cayman Islands courts shall have exclusive jurisdiction to settle any disputes arising out of or in connection with this Deed and the Crew Member submits to the Cayman Island courts for such purposes; and the Employer or Owner shall be entitled to bring legal proceedings in any court of competent jurisdiction.

    8.  Photographs: During my employment onboard motor yacht {yachtName} I may take pictures for my own personal use. Photographs taken may not include the owner, his family, guests or charter guests. Personal belongings of the aforementioned may not be photographed. Furthermore, I may not publish any pictures, taken personally or supplied from another source, of the aforementioned owners etc. on the internet, Facebook, Twitter or any other social networking sites, blogs or in the form of any other media.

     

     

  • Executed and delivered as a Deed by the Crew Member on the date set forth below.

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  • - This completes the Form Entry process -

     

    You must answer the Math Challenge and select SUBMIT to complete the process.

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