QUT Guild Supports our affiliated clubs with free hire of the minibus (when not being used for Guild business) and in return the clubs agree to look after the minibus and return it to us in the condition it left.
There is no cost to the club for the hire of the vehicle, but the club assumes full responsibility of all costs associated with a vehicle accident or any other damage to the vehicle other than fair wear and tear. In the case of an accident that is covered by the guild insurance the club will pay the $500 excess. In all other instances the club will be responsible for the full cost of repairs.
The minibus fuel should be full prior to a loan and returned full. If the minibus is returned other than full the tank will be filled by the guild and the cost passed onto the club at cost plus 20% for administration.
It is the responsibility of the club to ensure that any existing damage is highlighted to the guild prior to the loan and noted on the sheet.
If the minibus requires cleaning after return the cost of the clean will be passed on to the club plus 20% administration charge.
Only the 2 nominated drivers can drive the vehicle during the loan period and both agree to follow all Australian Laws regarding the use of the vehicle (including clear use of P plates where appropriate).
The minibus can only be used on gazetted sealed roads and should not be taken "off-road". Any damage or recovery costs incurred due to breach of this policy will be charged to the club.
If the minibus is returned after the agreed time and date the guild may have to incur charges to hire a replacement for guild business. If that occurs the club will bear the full cost of the alternate rental plus 20% administration fee.
It is the responsibility of the driver to ensure the vehicle is fit for purpose at all times, including oil, water, tyres, lights etc. If there is any doubt the vehicle should not be used.
The vehicle is covered by RACQ. In the event of a breakdown call 131 905 and quote the registration number for assistance. Charges will not apply unless the issue was caused by the driver in which case the costs will be passed onto the club.
Smoking or consumption of alcohol is prohibited at all times in the vehicle.