Active Student Organization Request Spring 2022

Active Student Organization Request Form Spring 2022

Is your student organization active? For clubs, fraternities, sororities, and honor societies (referred to as "student organizations" throughout the rest of the form), we require you to request 'active' status each semester. It gives us accurate contact info so that we can promote your student organization and keep you informed. This is also necessary for liability purposes when you conduct activities. In order to be active, you must have 5+ members, a faculty/staff advisor, a 2+ person executive board, and a constitution (template online). If you need help finding an advisor, we maintain a list of potential names.
STATUS UPDATES:
staff use only, please refer to this section for updates in the future!
ACTIVE REQUEST STATUS UPDATE
Note: This area is for OSA staff only.
STUDENT INVOLVEMENT FAIR STATUS UPDATE
STUDENT LEADERS TRAINING STATUS UPDATE
STUDENT ORGANIZATION INFORMATION
Name of Student Organization *
Note: You may not include VWU or Virginia Wesleyan in the name or in social media handles.
Type of Request *

New (we have never registered before) Renewing (we're still here) Returning (we're back after a hiatus)
Your Purpose *
Student Organization Constitution and/or Bylaws *
A constitution template is available online! You may also create one from scratch. If you have concerns about organizational privacy, you may send your constitution to the Director of Student Activities (sguzzo@vwu.edu) and upload a placeholder constitution here.
SOCIAL MEDIA INFORMATION

This information is to provide a record of login information for future members to ensure to longevity of the social media presence of your organization.
Social media *
Please list which platform and its respective name. Student Organizations may not use “VWU” or “Virginia Wesleyan” on their social media accounts. Put N/A if your organization does not use social medio
Name of Social Media Admin *
Please list the student responsible for the organization's social media
Website
Note: You may include this if applicable.
Username *
Password *
this will be kept in an online account log for student organizations and only accessed by Student Activities Staff
Do you have scheduled recurring meeting times yet? *

Yes, we do! We will share more info below. Not yet, once we do we will fill out an Event Request Form to reserve a room.
RECURRING MEETING INFORMATION
If you have recurring meetings (weekly, monthly, etc.), please include the dates here:
Please request 3 meeting locations here. Student Activities will be in touch when your room request is confirmed
Start Time of Meeting

: Hour Minutes AM/PM Option
End Time of Meeting

: Hour Minutes AM/PM Option
Would you like this meeting added to the Campus Events Calendar so interested members can attend?

Yes please! No, thank you. Our meetings are private.
LEADERSHIP, MEMBER &
REQUESTED ADVISOR INFORMATION
Complete List of All Members Separated by Commas (Include First and Last Names) *
5+ are required (except Greek chapters and honor societies). Separate by comma. Remember: We want your COMPLETE roster (not the minimum 5). All roster changes after the Student Involvement Fair can be submitted to studentactivities@vwu.edu as your organization grows.
Please enter the names and titles of your Executive Board (each organization must have 2, but 4 are recommended). These titles should match those listed in your constitution.
Name and Title of First Officer (Usually President) *
Email of President *
Name and Title of Second Officer (Usually Vice President) *
Recommended: Name and Title of Finance Officer
Note: If you don't list a finance officer, only your President can access funding for your organization.
Recommended: Name and Title of Operations Officer
Note: This is often a secretary, but it could be someone else.
Name of VWU Requested Faculty/Staff Advisor(s) *
Note: Must be VWU faculty/staff members (non-student). Don't know someone? We have a list of potential people! It can be helpful to have a team of advisors. Requested advisors will be reviewed by Director of Student Activities & VP for Campus Life. Faculty & Staff are able to able no more than two student organizations at one time. Once approved, an email will be sent!
Requested VWU Faculty/Staff Advisor Email(s) *
Note: Separate multiple emails with commas
Please check confirming your understanding of the above: *

The listed advisor is our requested advisor. Once our advisor is approved, organization leadership will receive an email
STUDENT INVOLVMENT FAIR REGISTRATION

If you would like to share more about your Student Organization at the Student Involvement Fair, please reserve a table by completing the below:
We have saved the date for the Marlin Mania: Student Involvement Fair! *

Please reserve a table for us on Fri. 2/4 at 1:30-3:30PM in The Batten Student Center No, thank you! We are not interested in sharing more about our Student Organization with interested Marlins.
REQUIRED STUDENT ORGANIZATION
LEADERSHIP MEETING RSVP

Sarah will be hosting an Event Planning Workshop. During the workshop we will complete an event request form for your required event and reviewing available resources to ensure a successful event. Location will be forthcoming:
We have saved the date for *

Friday, January 28 at 1-4:00PM
Please reserve a seat for *

First Name Last Name
and: *

First Name Last Name
We understand failure to attend may forfeit our table at the Student Involvement Fair and delay our active status *

Crystal clear! We will see you there!
YOU'RE ALMOST DONE!
By submitting this form, you certify (on behalf of your student organization) that the information is accurate. You understand that all student organizations must abide by VWU rules and regulations. You agree that you will work to actively promote safe, healthy, and legal bonding activities, and that you will not engage in or condone hazing of any kind. You acknowledge that information regarding club policies can be found in the VWU Student Organization Manual.
Your First and Last Name *
Your VWU Email Address *
Do You Want a Mail Folder in Student Activities (for receiving off-campus mail)? *

Yes, please No, we'll use a personal mail box
Do You Need an On-Campus Financial Account? *

Yes, please No, we don't anticipate making deposits or purchases
Note: If your student organization's information changes mid-semester, please email studentactivities@vwu.edu and we'll update your form. Do not edit your original submission.
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Active Student Organization Request Form Spring 2022