TERMS/CONDITIONS OF THE AGREEMENT:
1. The CLIENT and all employees, volunteers, representatives, and participants in its Event, shall abide by all laws, regulations, policies and procedures of the State and the UNIVERSITY, and shall cease and desist any activity which in the judgment of the UNIVERSITY is in violation of said laws, regulations, policies and procedures. Pertinent prohibitions include, but are not limited to: the possession or public consumption of alcoholic beverages without a permit; the distribution of alcoholic beverages to minors; the ignoring of posted smoking, eating, or drinking restrictions governing the use of particular rooms or buildings; the use of flammable decorations or other materials, devices, or equipment which constitute a hazard or are destructive to property; the posting of signs or notices without the express written approval of the UNIVERSITY; and the building of fires on UNIVERSITY property.
2. NON‐DISCRIMINATION: No person shall, on grounds of race, color, creed, national origin, nationality, ancestry, age, sex/gender (including pregnancy), marital status, civil union status, domestic partnership status, familial status, religion, affectional or sexual orientation, gender identity or expression, atypical hereditary, cellular or blood trait, genetic information, liability for service in the Armed Forces of the United States or disability be excluded by CLIENT and all employees, volunteers, representatives, and participants in its Events from participation in or denied benefits of any Events. N.J.S.A. 10: 5‐31 et seq.
3. The CLIENT shall: (A) provide sufficient adult chaperones if minors will attend any of its programs; (B) arrange with the UNIVERSITY to provide appropriate safety and security for any events that are open to the public; (C) hire security officers as the UNIVERSITY, in its sole discretion, deems necessary to ensure the safety of participants in public events.
4. The UNIVERSITY reserves the right to inspect all Facilities being utilized by the CLIENT under the terms herein and to regulate the use of such Facilities and to enter any room or building at any time to make any required repairs.
5. The UNIVERSITY shall accept no responsibility for theft or loss of money, valuables, or personal effects of CLIENT or its employees, volunteers, representatives, participants or staff involved in the program of the CLIENT.
6. The CLIENT shall be responsible for any and all loss, accident, neglect, injury, or damage to person, life, or property which may be the result of, or may be caused by, the CLIENT’S occupancy or use of the UNIVERSITY'S Facilities or premises and for which the UNIVERSITY might be held liable. The CLIENT shall be responsible for all damages and losses beyond normal wear to buildings, facilities, equipment, furniture, etc., owned by or a part of the UNIVERSITY'S campus and to reimburse the UNIVERSITY fully for the cost of repairs or replacements. The CLIENT shall protect, indemnify and defend the State, the UNIVERSITY, its Board, and any officer, agent, or employee of the UNIVERSITY and save them harmless from and against all suits or actions at law for damage or injury to persons, life, or property that may arise or be occasioned in any way because of the CLIENT’S occupancy or use of the Facilities or premises of the UNIVERSITY, regardless of responsibility or negligence.
7. REPRESENTATION: The CLIENT shall not use the UNIVERSITY’S name, insignia, logo, picture, or any other material that might create the impression of association, affiliation, partnership, or any other joint venture with the UNIVERSITY, without the prior express written approval of the UNIVERSITY. The UNIVERSITY shall have the right to review any solicitations, advertisements, or additional information produced by or for the CLIENT that identifies the UNIVERSITY in any way. Use of Facilities does not imply sponsorship, endorsement, support, or association by the University with the views, activities, opinions, or content presented by the CLIENT.
8. CONSTRUCTION ACTIVITIES: The CLIENT acknowledges that during the Term of this Agreement, the UNIVERSITY may be conducting construction or renovation of buildings, function spaces, residence halls, dining centers and campus infrastructure improvements. Rerouting of vehicular and pedestrian traffic, noise, dust and other customary consequences of construction activity may occur. The CLIENT shall have no claim for reduction of its obligations hereunder or any other claim or cause of action against the UNIVERSITY because of such construction activities, including relocating activities to comparable locations on campus.
9. CLERY ACT REPORTING: The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (“Clery Act”), 20 U.S.C. 1092(f), requires reporting of certain crimes. Pursuant to this Agreement, CLIENT shall have a duty to cooperate with the UNIVERSITY, law enforcement authorities, and the UNIVERSITY Police Department to promote the safety and security of UNIVERSITY students and residential life staff members and an absolute duty to provide timely dissemination of information and reporting of the following Clery Act crimes taking place at the UNIVERSITY that are known or should have been known by CLIENT during the Term herein. Clery Crimes: Murder and non‐negligent manslaughter, negligent manslaughter, sex offenses (forcible and non‐forcible), robbery, aggravated assault, burglary, motor vehicle theft, arson, arrests or persons referred to campus disciplinary action for liquor law violations, drug related violations, weapons possession, and “hate crimes” (defined as a criminal offense against a person or property which is motivated in whole or in part by the offender’s bias against another because of their being or perceived as identifying with a particular race, gender, gender identity, religion, sexual orientation, national origin, ethnicity, or disability). Hate Crimes fall into the list cited above with the addition of intimidation, larceny, simple assault and destruction/ damage/ vandalism to property. (View Additional information about the Clery Act: http://www.ed.gov/admins/lead/safety/campus.html and the UNIVERSITY’S Clery Act Information Report at www.stockton.edu/police)
10. The Agreement shall be governed by and construed in accordance with the laws of the State of New Jersey, specifically, the New Jersey Tort Claims Act, N.J.S.A. 59:1‐1 et seq. and the New Jersey Contractual Liability Act, N.J.S.A. 59:13‐1 et seq., in the courts of the State of New Jersey. The parties further agree that Atlantic County, in which the UNIVERSITY is located, shall be the venue for any disputes between parties.
11. The CLIENT agrees to comply with UNIVERSITY policies and procedures and public health regulations and guidance issued by the State of New Jersey, the Centers for Disease Control, and/or federal or local governmental agencies. The UNIVERSITY reserves the right to cancel, modify or limit the use of the facilities in order to comply with federal, State and local laws, regulations, executive orders, protocols and guidance.
12. This Agreement represents the entire agreement between the UNIVERSITY and the CLIENT. Any modifications of this Agreement must be made in writing by agreement of the parties. The rights and duties arising under this Agreement shall not be assigned or delegated by either party without the other party’s prior written consent.
13. The CLIENT agrees to the following conditions:
- Requests must be submitted at least 3 business days in advance.
- Activities are not to interfere with the normal operations of the University.
- Table rentals are available for merchandise sales and the distribution of literature in the following designated locations: Galloway Campus Lower D-Wing Gallery, Atlantic City Campus Scarpa Academic Center Lobby, or Hammonton Kramer Hall. Table rentals are permitted at the invitation of event sponsors.
- Selling or distributing consumable products is not permitted.
- Events or services where individuals will be physically touched or engaged as part of the activity or service is prohibited. This includes, but is not limited to, direct physical contact, personal services, or any activities that require close interaction with participants.
- Aggressive solicitation methods or solicitation outside of the assigned area is prohibited.
- Table rentals are available when classes are in session, Monday-Friday, between 9am-5pm, September to May. Table rentals are not recommended over winter and spring break or during Preceptorial Advising days. For specific dates, refer to the Academic Year Calendars link found on the University Calendar webpage.
- The University will supply the table(s) and chair(s). No additional equipment is permitted without prior approval.
- Tabling activities are confined to the table space(s) assigned. Setup must be contained within that designated area. Tables may not be moved.
- Pedestrian walkways must be kept clear.
- Electrical outlets for tabling activities are not available.
- Placing items against or affixing them to the walls/windows is prohibited.
- Failure to comply with these conditions may result in cancelation of reservation(s) without refund.
14. The CLIENT agrees to the following payment requirements:
- Gallery or Lobby Tabling:
- $30.00 (1) 6ft table with 2 chairs or $50.00 (2) 6ft tables with 4 chairs
- Rates may be waived for not-for profit groups distributing information with proper documentation
- Cash or check (payable to “Stockton University”) due at or prior to the time of setup
- Galloway Campus: Office of Event Services & Campus Center Operations, Campus Center, Upper Level, Suite 241
- Atlantic City Campus, Scarpa Academic Center: Lobby Information Desk
- Hammonton, Kramer Hall: Office 107
- Event-related tabling:
- Rate(s) and payment method(s) are determined and communicated by the event sponsor