1. Booth Assignments: To secure booth space, a completed application, signed contract, and payment must be received. Booth assignments will be made in the order that contracts are received. The organizers reserve the right to change location assignments at any time and without notice to the individual vendee.
2. Booths: A standard booth package includes one 6' draped table, identification sign, and two chairs. If a Vendor plans to install a completely constructed display of such a nature that the Vendor will not require or desire the use of standard booth equipment, no part thereof shall so project as to obstruct the view of adjacent booths. Booth side dividers of a height in excess of 36’’ must not extend further than three feet out from the back wall. Booth walls must not exceed eight (8) feet in height. Island exhibits must not include a back wall that blocks visibility of neighboring booths. Any deviations from the aforementioned must be submitted in writing at the time of the application submission and must receive written approval by Women's Missionary Society - AME Church (WMS-AMEC). All deviations from the above must obtain written approval in advance. Audio Visual aids and/or equipment may not be played at a level that would interfere with adjacent exhibitors.
3. Payment and Cancellation: Each vendor booth costs $600.00 for Vendors. No refunds will be made on cancellations.
4. Use of Space: No vendor shall permit any other vendor or its representatives to use the space allotted in this contract nor shall any display articles not manufactured or sold normally by the contracted vendor. Vendors shall not sublet booths or assign this lease in whole or in part without the prior consent of the organizers.
5. Limitation and Liability: The vendor shall indemnify the Women's Missionary Society - African Methodist Episcopal Church (WMS - AMEC) in all claims, demands, actions, expenses, damages, penalties, or proceedings arising out of or in any way connected with the exhibitor’s occupancy and use of the exhibition premises or any part thereof. Vendors will be required to meet the cost of making good any damage to floors, walls, structures, and accessories.
6. Security and Insurance: No security is provided. All goods are displayed and stored at the risk of the Vendor. All vendors are advised to carry insurance against theft, loss damage, and fire. In addition, the Vendor acknowledges the WMS – AMEC.
7. The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of vendor’s activities on the Hotel premises and will indemnify, defend, and hold harmless the WMS - AMEC, Orange County Convention Center, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims.
8. The Orange County Convention Center will not be responsible or liable for any loss, damage, or claims arising out of exhibitor’s activities on the Hotel’s premises except for any claims, loss, or damages arising directly from the Hotel’s own negligence.
9. Protection of the Facility: Nothing shall be posted on or tacked, nailed, screwed, or otherwise attached to columns, walls, floors, or other parts of the hotel without permission from proper building authority and Vendor Management.
***10. Installation, Hours of Operation and Dismantling will be in Orange County Convention Center (ROOM).
The following are specific hours:
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Vendor Setup
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Saturday, 7/29/23
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9:00 p.m. - 5:00 p.m.
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Vendor Business Hours
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Monday, 7/30/2023
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9:00 a.m. - 7:00 p.m.
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Tuesday, 7/31/2023
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9:00 a.m. - 7:00 p.m.
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Wednesday, 8/1/2023
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9:00 p.m. - 7:00 p.m.
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Thursday, 8/2/2023
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9:00 p.m. - 3:00 p.m.
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