Stamford Recreation Services Permit Application

Stamford Recreation Services Permit Application - Single use (Non Sanctioned)

888 Washington Blvd, 1st Floor, Stamford CT 06901 www.stamfordrecreation.com Megan Gearhart: MGearhart@StamfordCT.gov OR Bert Oubida: BOubida@StamfordCT.gov
Section I-Contact Information
1. Name of Organization*
2. Contact Person*

First NameLast Name
3. Mailing Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
4. Home Phone*
Please enter a valid phone number.
Cell Phone*
Please enter a valid phone number.
5. Email*
example@example.com
Section II-Permit Information
1. Application is for*

YOUTHADULT
2. Type of League/Tournament*

Single Use - Non Sanctioned
4. Sport*

SoftballBaseballSoccerCricketFootballTennisBasketballOther
5. Location Requested*
Tournament/Permit Start Date Requested*

MonthDayYear
Date
Tournament/Permit Start Time Requested*

Hour Minutes

AM/PM Option
Tournament/Permit End Date Requested*

MonthDayYear
Date
Tournament/Permit End Time Requested*

Hour Minutes

AM/PM Option
6. Location: First Choice*
Location: Second Choice*
Location: Third Choice*
7. Brief Description*
Section III-Requirements of Permit Use
1. All trash must be bagged and removed at the end of games/tournaments. Initial*

Clear
2. All participants must park in designated areas and not on grassy areas. Initial*

Clear
3. You may be required to provide bathroom facilities. Initial*

Clear
4. The use of amplified music will not be permitted. Initial*

Clear
5. Applicant will provide all necessary equipment (balls, bats, bases, goals...etc.) Initial.*

Clear
6. No structures of any kind are permitted (tents, inflatables, stages...etc.) Initial*

Clear
7. Tournament insurance/game insurance is required for all applicants and must be presented to the Recreation office before picking up the permit. Initial. See below for specific requirements*

Clear
8. The City of Stamford has the right to revoke this permit and prohibit permits for violations. (Initial)*

Clear
City of Stamford Guidelines for use of Field and Court space
1. The applicant must confine sports activities to the locations and times specified on the permit.
2. Pamphlets, handbills, or advertising material of any kind may not be posted on Stamford property.
3. The applicant must have in his/her possession a permit on-site. The City of Stamford has Parks Police and supervisory staff that will remove groups from fields without a permit.
4. Tournaments: All tournament applicants must complete the following for approval to host a tournament on City of Stamford fields:
A. Submit an application requesting to host the tournament and to get placed on the Park and Recreation Internal Committee agenda. Applications will be accepted on a first come first serve basis: however the City reserves the right to limit the number of tournaments by any one organization to ensure field allocation equity.
B. Tournaments are required to pay a tournament fee and any other fee’s associated (field maintenance, lights, staff, etc). Tournament payment is due 5 business days prior to the event. If payment is not received NO permit will be issued and the event approval will be rescinded.
C. Lights must be requested at least 7 days prior to the tournament/permit date. Lights will be non –refundable and only if staff is available.
D. All tournament/permits must get insurance (see #5 below)
E. Tournament/ Permit applications will be accepted no earlier than January 2 for the upcoming year. All applications must be submitted 90 days in advance of the event.
F. If food will be on-site, a Health Dept permit must be obtained (see #6 below)
5. The applicant is liable for all damages and injuries to property and person that may occur or be caused by the use of this permit and/or caused by the applicant, its employees, members, volunteers, participants, officers, and agents in or about the permitted location. By accepting the permit, the applicant agrees to indemnify and hold harmless the City, its employees, members, officers, and agents against and from any and all claims arising from the applicant’s use of the permit or from the conduct of the applicant’s business or from any activity, work or other things done, permitted or suffered by applicant, its employees, members, volunteers, participants, officers, and agents in or about the permitted location.*A Certificate of Insurance naming the City of Stamford, their employees, officers, agents, and anyone affiliated with the City of Stamford as additional insured in the amount of $1 million ($1,000,000) in general liability insurance is required. For more information, please contact the Risk Manager at (203) 977-4083.
6. The applicant agrees to contact the Stamford Health Department if any food and/or beverage will be sold at the tournament/event. A signed permit from the Stamford Health Department will be required prior to receiving the field permit. For more information, please contact the Stamford Health Department at (203) 977-5652.
7. The permit is revocable at any time at the discretion of the Recreation Services Division or Parks Department. Reasons may include but are not limited to providing false information on the permit, failure to adhere to the rules of the City of Stamford, and failure to meet the conditions of the permit.
8. Inclement Weather: The rental fee will not be refunded due to inclement weather. You will have the option of rescheduling your event date but it is dependent upon site availability. To reschedule an event you must bring your original permit to the Recreation Department within five (5) business days of your original reservation date.

Rental/Tournament Fees:
- Field Rental - $100 per game (max of 2 hours)
- Charity Tournament fee - $100 per field/per day
- For-profit/corporate tournament - $300 per day/one field, $150 per day/per field any additional fields.
- Lights - $75per day/one field, $50 per day for additional fields.
- Youth Tournament - $50 per day/one field Tournament fee.
- Staff person to turn on/off lights - $125 per day.
- Field maintenance - $80/$160/$220 (2 maintenance workers, 2 hours min for 1 field, 4-hour min. for 2-3, 6-hour min. for 3 or more)
All fees are due 5 business days prior to the event. (See 4B above).

Field Maintenance fees starting January 1, 2022, will be collected by Recreation Services Department. Payments can be made in full online using MasterCard or Visa.

Applications must be received 90 days prior to the event.

For any questions, contact Megan Gearhart at

MGearhart@StamfordCT.gov or 203-977-5221.
City of Stamford-Recreation Services Terms of Agreement/Waiver
As the applicant, I hereby certify that the information provided is true, complete and accurate to the best of my knowledge. I agree to follow the City of Stamford rules and regulations. I understand that failure to do so will lead to the revocation of the permit, the denial of other legal actions by the City of Stamford. The applicant acknowledges that it is aware that in response to the Covid-19 pandemic, the State of Connecticut has promulgated rules regarding the reopening of athletic and recreational fields and facilities and regarding the conduct of recreational and sporting events which must be adhered to in order to protect public health and safety. The applicant acknowledges that it has reviewed all applicable Sector Rules for Reopening, Executive Orders of the Governor, and any other applicable State agency guidelines, and the applicant specifically agrees that it is responsible for complying with, and that it will comply with, and abide by all of the foregoing rules and orders for all of said league’s/organization’s recreational and sporting events that take place on City of Stamford or Board of Education fields or facilities. The applicant shall release the City of Stamford and the Board of Education from any liability arising from any alleged failure to comply with or abide by any Covid-19 pandemic Sector Rules for Reopening, Executive Orders of the Governor, and any other applicable State agency guidelines. In addition, the applicant shall indemnify and hold the City of Stamford and the Board of Education harmless from any and all claims of injury or illness arising from an alleged failure to comply with any Covid-19 pandemic Sector Rules for Reopening, Executive Orders of the Governor, and any other applicable State agency guidelines. I have received, read and will abide by all the rules and/or policies for use of City of Stamford facilities.
Organization Name or Team Name:*
Applicant Name*

First NameLast Name
Date*

MonthDayYear
Date
Applicant Signature*

Clear
Date*

MonthDayYear
Date
Health Department Permit Required:*

YES (If yes, permit will not be processed until received)NO
Please check the guidelines for more information regarding insurance.
Insurance Certificate*

YES (A copy of valid insurance must be attached to the above "Upload Insurance" section.)NO (Insurance must be presented before the permit is provided/3 days prior to the permit/tournament)
Upload Insurance Certificate:

Cancelof
Should be Empty:

Stamford Recreation Services Permit Application - Single use (Non Sanctioned)

Section I-Contact Information

Section II-Permit Information

Section III-Requirements of Permit Use

City of Stamford Guidelines for use of Field and Court space

City of Stamford-Recreation Services Terms of Agreement/Waiver

Please check the guidelines for more information regarding insurance.