1. The applicant must confine sports activities to the locations and times specified on the permit.
2. Pamphlets, handbills, or advertising material of any kind may not be posted on Stamford property.
3. The applicant must have in his/her possession a permit on-site. The City of Stamford has Parks Police and supervisory staff that will remove groups from fields without a permit.
4. Tournaments: All tournament applicants must complete the following for approval to host a tournament on City of Stamford fields:
A. Submit an application requesting to host the tournament and to get placed on the Park and Recreation Internal Committee agenda. Applications will be accepted on a first come first serve basis: however the City reserves the right to limit the number of tournaments by any one organization to ensure field allocation equity.
B. Tournaments are required to pay a tournament fee and any other fee’s associated (field maintenance, lights, staff, etc). Tournament payment is due 5 business days prior to the event. If payment is not received NO permit will be issued and the event approval will be rescinded.
C. Lights must be requested at least 7 days prior to the tournament/permit date. Lights will be non –refundable and only if staff is available.
D. All tournament/permits must get insurance (see #5 below)
E. Tournament/ Permit applications will be accepted no earlier than January 2 for the upcoming year. All applications must be submitted 90 days in advance of the event.
F. If food will be on-site, a Health Dept permit must be obtained (see #6 below)
5. The applicant is liable for all damages and injuries to property and person that may occur or be caused by the use of this permit and/or caused by the applicant, its employees, members, volunteers, participants, officers, and agents in or about the permitted location. By accepting the permit, the applicant agrees to indemnify and hold harmless the City, its employees, members, officers, and agents against and from any and all claims arising from the applicant’s use of the permit or from the conduct of the applicant’s business or from any activity, work or other things done, permitted or suffered by applicant, its employees, members, volunteers, participants, officers, and agents in or about the permitted location.*A Certificate of Insurance naming the City of Stamford, their employees, officers, agents, and anyone affiliated with the City of Stamford as additional insured in the amount of $1 million ($1,000,000) in general liability insurance is required. For more information, please contact the Risk Manager at (203) 977-4083.
6. The applicant agrees to contact the Stamford Health Department if any food and/or beverage will be sold at the tournament/event. A signed permit from the Stamford Health Department will be required prior to receiving the field permit. For more information, please contact the Stamford Health Department at (203) 977-5652.
7. The permit is revocable at any time at the discretion of the Recreation Services Division or Parks Department. Reasons may include but are not limited to providing false information on the permit, failure to adhere to the rules of the City of Stamford, and failure to meet the conditions of the permit.
8. Inclement Weather: The rental fee will not be refunded due to inclement weather. You will have the option of rescheduling your event date but it is dependent upon site availability. To reschedule an event you must bring your original permit to the Recreation Department within five (5) business days of your original reservation date.
Rental/Tournament Fees:
- Field Rental - $100 per game (max of 2 hours)
- Charity Tournament fee - $100 per field/per day
- For-profit/corporate tournament - $300 per day/one field, $150 per day/per field any additional fields.
- Lights - $75per day/one field, $50 per day for additional fields.
- Youth Tournament - $50 per day/one field Tournament fee.
- Staff person to turn on/off lights - $125 per day.
- Field maintenance - $80/$160/$220 (2 maintenance workers, 2 hours min for 1 field, 4-hour min. for 2-3, 6-hour min. for 3 or more)
All fees are due 5 business days prior to the event. (See 4B above).
Field Maintenance fees starting January 1, 2022, will be collected by Recreation Services Department. Payments can be made in full online using MasterCard or Visa.
Applications must be received 90 days prior to the event.
For any questions, contact Megan Gearhart at
MGearhart@StamfordCT.gov or 203-977-5221.