Workplace OHS-Compliance Survey (DSG-ProF003)

  • Workplace OHS-Compliance Survey

    (DSG-ProF003)

  • Thank you for participating in our self-guided survey and evaluation.

    The purpose of the survey is to help employers, operating in Ontario (Canada), increase their knowledge about their main responsibilities under Occupational Health and Safety legislation, and to evaluate how well they are complying with their duty to ensure their workplaces are safe.

    The survey is composed of questions that are organized into four (4) parts:

    1. Roles and Responsibilities, digging into the 'prescribed' clauses of the Occupational Health and Safety Act ('OHS-Act').
      Followed by the remaining parts, which extract the organization's adherence to 'general duty' clauses of the OHS-Act. 
    2. Reporting and Records Management,
    3. Hazards in the Workplace; and,
    4. Instruction and Training.

    The data collected, and reported to the Employer/Workplace, is for educational/consulting purposes only and will not be shared with an OHS-regulator (unless the consultant is legally compelled to do so in a legal proceeding).

    Participants, during completion of the survey, will have the opportunity to provide supporting materials as part of an audit process (for their review/improvement processes only).  Should they wish for our consultants to review the submitted materials and provide further insight/evaluation they are encouraged to contact our offices.

    Work safe. Stay healthy!
    DeBoer Safety Group

    info@deboersafetygroup.com | 1-888-541-1142

  • Can we add you to our DSG-mailing list for our SAFETY-FIX newsletter, updates and announcements?
  • Date of Survey Completion*
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  • Employer/Workplace Details

  • Are your primary operations occurring in the province of Ontario - CANADA?*
  • Which best describes your company?*
  • Is your company?*
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  • NOTE: This survey is meant as a 'self-audit' activity for employers.  Where an employer indicates a positive result on an audit question it is highly recommended that they also source supporting information/documentation to support their finding.

    Typically in an audit, supporting information will take the form of a:

    • DOCUMENT
    • INTERVIEW
    • OBSERVATION;
    • Or a combination thereof.

    Should a survey participant wish to provide supporting information for their finding(s), to support their OHS-compliance efforts, they will have the opportunity to provide it within the body of the survey.

    Provided supplementary/supporting material will be included as appendices to the generated report (following survey submission).

    Should you have any questions or comments, please contact us.

    Work safe. Stay healthy!
    DeBoer Safety Group

    info@deboersafetygroup.com | 1-888-541-1142

  • Will you be providing supporting information (per NOTE above)?*
  • Are you interested in a comprehensive review, of your submission, by one of our OHS-consultants?*
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  • Part 1- Roles and Responsibilities

    The Occupational Health and Safety Act ('OHS-Act') prescribes specific roles and responsibilities for workplace parties. This first part, the most exhaustive section of the survey, digs into the requirements of the 'prescribed' clauses; applicable to all workplaces.
    • Section 1 - Workplace POSTINGS (START) 
    • 1a. POSTINGS - Do you post copies of the OHS-Act and regulations (specific to your work), in your workplace?
    • 1b. POSTINGS - Do you post the mandatory OHS posters and/or explanatory material in your workplace in your workplace?
    • 1c. POSTINGS - Do you provide these materials both in English and in a language best understood by your workers (if applicable)?

    • For more information you can check out postings requirements under the OHS-Act here: Posters required in the workplace | ontario.ca

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    • Section 1 - Workplace POSTINGS (END) 
    • Section 2 - OHS-DUTIES (START) 
    • 2a. OHS-DUTIES - As an employer, are you aware of your duties under the OHS-Act?
    • 2c. OHS-DUTIES - Are you aware of your duties under the OHS-Act, for all of these additional role(s)?
    • 2d. OHS-DUTIES - Have you appointed supervisors (including "lead hands, managers, foremen, etc")?
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    • 2e. OHS-DUTIES - As an employer, have you appointed competent supervisors?
    • 2f. OHS-DUTIES - Are your workers aware of their duties under the OHS-Act?
    • 2g. OHS-DUTIES - Are you, your supervisors and workers aware that workers cannot be disciplined for complying with the OHS-Act, refusing unsafe work, seeking enforcement of the Act or regulations or for giving evidence in an enforcement or related proceeding (OHSA, s.50)?

    • For more information you can check out the resources available here:

      • Duties of Employers and Other Persons | ontario.ca
      • Constructor Guideline: Health and Safety (MOL)
      • Reprisals against-workers by employers | ontario.ca
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    • Section 2 - OHS-DUTIES (END) 
    • Section 3 - OHS-POLICY and related programs (START) 
    • 3a. OHS-POLICY - Do you review, at least annually, a written occupational health and safety (OHS) policy?
    • 3b. OHS-POLICY - Have you developed a program to implement that OHS policy?
    • 3c. OHS-POLICY - Do you maintain your program to implement that OHS policy?
    • 3d. WV/WH-POLICY - Have you prepared, and reviewed at least annually, policies concerned with workplace violence and workplace harassment?

    • For more information you can check out the resources available here: Understand the law on workplace violence and harassment | ontario.ca

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    • Section 3 - OHS-POLICY and related programs (END) 
    • Section 4 - WORKER Safety REP/JHSC (START) 
    • 4a. JHSC - Do you have a Joint Health and Safety Committee (JHSC)?

    • NOTE: Constructors only:

      A JHSC is required at a construction project that is expected to last more than 3 months and 20 or more workers are regularly employed (on the projects).  Should 50 or more workers be regularly employed, a workers trades committee must also be formed (reporting to the project-JHSC).
      [see OHSA sections 10(1) to 10(6)]

       

    •  NOTE: Farming operations only:

      Where 20 or more workers are regularly employed at a farming operation and those workers have duties related to one or more of the following types of operations, a JHSC is required:

      1. Mushroom farming
      2. Greenhouse farming
      3. Dairy farming
      4. Hog farming
      5. Cattle farming
      6. Poultry farming

      [see O.Reg 414/05, Farming Operations, sections 3(1), 3(2)]

    • 4f. JHSC - Do you have at least one certified management and one certified worker member on your JHSC?
    • 4g. JHSC - Do your JHSC have a 'terms of reference' document that outlines the functions(s) of the committee and its members, that is consistent with the OHS-Act?
    • 4h. JHSC - Does your JHSC meet at least once every three (3) months?
    • 4i. JHSC - Does your JHSC record, maintain and post meeting minutes?
    • 4j. JHSC - Are your JHSC members names and work locations posted? Do workers know who their worker-representative(s) are?
    • 4k. Worker Safety Rep/JHSC - Is your workplace inspected at least once a month by a worker safety representative (or worker member of your JHSC)?
    • 4l. JHSC - Are you, as an employer, aware of your obligation to cooperate with your JHSC, respond to their recommendations, and support JHSC-members in carrying out their functions?

    • For more information you can check out the resources available here:

      • Guide for health and safety committees and representatives | ontario.ca
      • JHSC Certification Training | ontario.ca
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    • Section 4 - WORKER Safety REP/JHSC (END) 
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  • Part 2- Reporting and Records Management

    The Occupational Health and Safety Act ('OHS-Act') provides 'general duty clauses' which outline the things that an organization must "do" to satisfy the required elements of the OHS-Act. These general-duties are, typically, workplace-specific, job/task-related or considered 'industry-standard practices'. It is the organization's efforts, and actions, to comply with general duty clauses that establish its "due-diligence".

  • NOTE: Regarding prescribed clauses v. general duty clauses

    Where an element, as part of the survey, is directly prescribed (in the OHS-Act) the prescribed statute or regulation is provided for the user's reference.

  • 1a. REPORTING -Do you encourage your workers (supervisors are also workers) to report hazards and violations (i.e. non-compliance situations) in your workplace (per OHS-Act s.28(1)(c),(d))?
  • 1b. RECORDS -Do you keep track of the actions you take to correct reported hazards or violations in your workplace?
  • 1c. RESPONSES -Do you respond (in writing) to recommendations received by your JHSC, within 21-days (per OHS-Act s.9(20))?
  • 1d. RESPONSES -Are you aware that an OHS-inspector has the authority to enter and inspect your workplace, for compliance, at any time (per OHS-Act s.54)?

  • For more information you can check out the resources available here:

    • Occupational health and safety inspections and investigations | ontario.ca
    • Part VIII (under the Occupational Health and Safety Act): Enforcement | ontario.ca
  • 1e. RESPONSES - Do you know that you, as an employer, are required to comply with the orders (as issued by an OHS-inspector) within the timeframe specified in the order, and respond with a notice of compliance form (i.e. as directed by the OHS-inspector and validated by a worker member of your JHSC; per OHS-Act s.57(1))?
  • 1f. RECORDS - Do you know that the orders, as issued by an OHS-inspector, and compliance notices (in response to the orders (as issued)) are required to be posed in your workplace in a conspicuous location (i.e. where most likely to be viewed and come to the attention of workers; per OHS-Act s.57(10)(a))?
  • 1g. REPORTING - Do you know that you, as an employer, are required to report workplace injuries, requiring medical attention, to the WSIB ('Workplace Safety and Insurance Board' per the Workplace Safety and Insurance Act s.21)?
  • 1h. REPORTING - Do you know that you, as an employer, are required to report fatalities, critical injuries and occupational illness to your OHS-regulator (i.e. MOL/MLTSD; per OHS-Act s.51(1) and s.52(2))?

  • For more information you can check out the resources available here:

    • Report an injury or illness | wsib.ca
    • Reporting workplace incidents and illnesses | ontario.ca
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  • Part 3- Hazards in the Workplace

    The Occupational Health and Safety Act ('OHS-Act') provides 'general duty clauses' which outline the things that an organization must "do" to satisfy the required elements of the OHS-Act. These general-duties are, typically, workplace-specific, job/task-related or considered 'industry-standard practices'. It is the organization's efforts, and actions, to comply with general duty clauses that establish its "due-diligence".

  • NOTE: Regarding prescribed clauses v. general duty clauses

    Where an element, as part of the survey, is directly prescribed (in the OHS-Act) the prescribed statute or regulation is provided for the user's reference.

  • 1a. IDENTIFICATION - Have you determined what health and safety hazards exist for the types of work performed at your workplace?
  • 1b. COMMUNICATION - Have you told your workers the types of hazards to which they may be exposed in your workplace?
  • 1c. CONTROL - Have you put measures and procedures in place to control hazards in your workplace?
  • 1d. COMMUNICATION - Have you communicated these CONTROL measures and procedures (in place to control hazards in your workplace) to affected workers?
  • 1e. IDENTIFICATION - Are your workers working with, or in proximity to, hazardous substances (i.e. biological, chemical or physical agents)? Are controls in place and communicated?

  • For more information you can check out the resources available here:

    • Workplace Hazards: FAQs (MOL-archive)
    • Occupational Health Hazards and Illnesses (MOL-archive)
    • Ontario's occupational health and safety system | ontario.ca
    • Find regulations that apply to your workplace (click "Regulations under this Act")
    • Workplace Hazardous Materials Information System (WHMIS): A Guide to the Legislation | ontario.ca
    • Occupational Exposure Limits (MOL-archive)
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  • Part 4- Instruction and Training

    The Occupational Health and Safety Act ('OHS-Act') provides 'general duty clauses' which outline the things that an organization must "do" to satisfy the required elements of the OHS-Act. These general-duties are, typically, workplace-specific, job/task-related or considered 'industry-standard practices'. It is the organization's efforts, and actions, to comply with general duty clauses that establish its "due-diligence".

  • NOTE: Regarding prescribed clauses v. general duty clauses

    Where an element, as part of the survey, is directly prescribed (in the OHS-Act) the prescribed statute or regulation is provided for the user's reference.

  • 1. MANDATORY TRAINING - Have your workers and supervisors completed mandatory occupational health and safety awareness training (as required by O.Reg 297/13)?
  • 2. MANDATORY TRAINING - Have you, provided your workers with information and instruction on preventing workplace violence and harassment, and the functions of your related-programs (i.e. reporting, investigation and subsequent actions)?
  • 3. WORKPLACE SPECIFIC TRAINING - Do you and your supervisors provide workers, and staff, at your workplace with workplace-specific training on identified hazards?
  • 4. REGULAR INSTRUCTION - Do you, as an employer, provide (regular) information, instruction and (ongoing) supervision to your workers to protect their health and safety (per. OHS-Act s.25(2)(a))?
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  • Workplace OHS-Compliance Survey

    Survey completion

  • Thank you for completing the DSG-Workplace OHS-Compliance Survey.  Following your submission, you'll be able to access your results shortly.

    When it comes to health and safety in the workplace, always:

    • Regularly REVIEW health and safety in the workplace, in consultation with your workers
    • Take corrective ACTION when health and safety issues are identifited
    • UNDERSTAND health and safety is something that can be CONTINUALLY improved.

    Additional resources are available to you, visit:

    • Health and Safety (MOL-archive)
    • Health and Safety Awareness Training (MOL-archive)
    • Ontario's occupational health and safety system | ontario.ca

    Work safe. Stay healthy!
    DeBoer Safety Group

    info@deboersafetygroup.com | 1-888-541-1142

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