Ngā Manu Pūtohe Showcase
Vendor Terms and Conditions
Please read the following terms and conditions carefully before confirming your participation as a vendor at the Ngā Manu Pūtohe Showcase.
1. Stall Fees and Koha
There is no stall fee for vendors participating in the Ngā Manu Pūtohe Showcase.
Vendors are welcome to provide a koha if they wish to support our kaupapa, but this is entirely optional and is not a requirement for securing or maintaining a stall.
Koha may be provided in the form of a monetary contribution or products from the vendor's business. All koha is appreciated and will go towards supporting Ngā Manu Pūtohe.
A vendor's decision to provide or not provide a koha will not affect their stall application or participation in the event.
2. Application and Stall Approval
Submitting an expression of interest does not guarantee a stall at the event. All vendors must receive confirmation from Ngā Manu Pūtohe before their participation is approved.
Ngā Manu Pūtohe reserves the right to accept or decline applications and allocate stall locations based on the needs and requirements of the event.
Vendors may only sell products or services that have been disclosed in their application and approved by Ngā Manu Pūtohe.
3. Vendor Cancellation and Event Changes
Vendors must notify Ngā Manu Pūtohe as soon as possible if they are unable to attend the showcase.
If Ngā Manu Pūtohe needs to cancel, postpone, relocate or make significant changes to the event, vendors will be notified as soon as reasonably practicable using the contact details provided in their application.
Ngā Manu Pūtohe will communicate any relevant changes to event dates, times, venue arrangements or vendor requirements as soon as this information becomes available.
Vendors are responsible for ensuring their contact details are accurate and for checking communications from Ngā Manu Pūtohe regarding the event.
4. Stall Setup and Pack-Down
Vendors must arrive and set up within the designated times provided by Ngā Manu Pūtohe. All stalls must be ready before the event opens to the public and must remain operational for the agreed trading hours unless otherwise approved.
Vendors must not pack down or leave the event early without prior approval.
Vendors must follow all instructions regarding vehicle access, unloading, stall locations and pack-down procedures to ensure the safety and smooth operation of the event.
5. Vendor Responsibilities and Safety
Vendors are responsible for the safe operation of their stalls, including their products, equipment, staff, contractors and helpers.
Stalls must be kept tidy and must not obstruct walkways, emergency exits, entrances or access points.
Vendors must comply with all applicable laws, venue rules, safety requirements and reasonable instructions issued by authorised event organisers.
Ngā Manu Pūtohe reserves the right to require unsafe activities to cease or unsafe equipment to be removed.
6. Insurance, Licences and Permits
Vendors must hold any insurance, licences, permits and approvals required for their trading activities under applicable laws and venue requirements.
Evidence of relevant insurance or approvals must be provided to Ngā Manu Pūtohe upon request.
Food vendors are responsible for complying with applicable food safety, food handling, storage, labelling and licensing requirements.
Vendors are responsible for ensuring that their products and business activities meet all relevant legal requirements.
7. Equipment and Utilities
Vendors must advise Ngā Manu Pūtohe in advance if they require electricity, water, refrigeration, cooking equipment or other utilities. Access to these services is not guaranteed unless confirmed by the organisers.
All electrical equipment, marquees, displays and other structures must be safe, secure and suitable for the venue.
Cooking appliances, open flames and other potentially hazardous equipment require prior approval and must comply with venue rules and applicable safety requirements.
Vendors must not make changes to the venue or its facilities without permission.
8. Products and Trading Activities
Vendors may only sell or promote products and services approved as part of their application.
Vendors must not sell illegal, unsafe, counterfeit or prohibited goods, or engage in unlawful, misleading or offensive conduct.
Ngā Manu Pūtohe reserves the right to require the removal of unauthorised products or to ask a vendor to cease an activity that presents a safety, legal or other significant concern.
9. Cleaning and Waste Disposal
Vendors are responsible for keeping their stall and surrounding allocated area clean throughout the event.
All rubbish, packaging and waste generated by their trading activities must be disposed of appropriately.
At the conclusion of the event, vendors must remove their equipment, stock and belongings and leave their allocated area clean and tidy.
10. Photography and Video Recording
Vendors acknowledge that the showcase is a public event and that members of the public may take photographs or videos.
Ngā Manu Pūtohe cannot control independent photography or video recording by members of the public and cannot guarantee that vendors, their staff, customers or products will not appear in public images or recordings.
Ngā Manu Pūtohe is not responsible for the independent actions of members of the public in taking, using or publishing images, subject to applicable laws and any legal responsibilities that cannot be excluded.
11. Personal Belongings, Stock and Equipment
Vendors are responsible for the safety and protection of their own stock, money, equipment, instruments, displays and personal belongings brought onto the premises.
Vendors should take appropriate precautions to secure their belongings, as secure storage is not provided.
To the extent permitted by law, Ngā Manu Pūtohe is not responsible for loss, theft or damage to vendor belongings, except where liability cannot lawfully be excluded.
12. Alcohol, Weapons and Prohibited Items
Alcohol, weapons, illegal substances and other prohibited or offensive items must not be brought onto the premises or sold at the event.
Vendors must cooperate with lawful venue security requirements and instructions from authorised event personnel.
13. Injury, Damage and Liability
Vendors participate in the event at their own risk and are responsible for taking reasonable precautions to protect themselves, their staff, customers, equipment and property.
Vendors are responsible for loss, damage, injury or claims arising from their own negligence, unlawful conduct or breach of these terms, including the actions of their staff, contractors or helpers.
To the extent permitted by law, vendors agree to indemnify Ngā Manu Pūtohe against claims, losses, damages and liabilities arising from the vendor's negligence, unlawful conduct or breach of these terms.
Nothing in these terms excludes or limits any liability that cannot legally be excluded or limited under applicable law.
14. Compliance with Event Requirements
Vendors must follow these terms and conditions, the venue's rules and reasonable directions from Ngā Manu Pūtohe organisers throughout the event.
Where a vendor fails to comply with these requirements, Ngā Manu Pūtohe may request that the issue be rectified or, where necessary, require the vendor to cease trading or leave the event.
15. Acknowledgement and Agreement
By accepting a stall at the Ngā Manu Pūtohe Showcase, the vendor confirms that they have read, understood and agreed to these terms and conditions.