Gallery Rental Request Form

Rental Request Form
Union Gallery is your art gallery, resource hub, stage, platform, studio and classroom. We are pleased to offer our space as a venue for special events, performances, meetings and/or rehearsals. The gallery cannot accommodate rentals for externally organized exhibitions or arts programs that are not part of the gallery program.

Please fill out the form below with details about your rental request. We will follow-up with a quote based on your rental needs. Rentals are not confirmed until a member of our team has followed up with you and after a contract has been signed. Union Gallery may refuse rental requests based on other exhibition programming and/or conflicting dates.

As a student-centred space, Union Gallery sponsors rental fees in-kind for events and programs organized by Queen's University students and clubs. We are open to proposals for in-kind sponsorship beyond this capacity.

If you have any questions, or require accommodations during the rental request process, please reach out: ugallery@queensu.ca / 613.533.3171
Name of Event Organizer / Lead Contact: *

First NameLast Name
Organization / Club / Department / Company:
E-mail:*
Phone Number:*
Name of Event or Program:*
In which capacity are you requesting to rent the space?*

Queen's University studentQueen's University clubQueen's University organizationCommunity organizationBusinessOther
Space(s) Requested:*

Main SpaceProject Room
Is your event for a single date or repeated?*

One dayMulti-day
Date of Event (one day)*

MonthDayYear
Date
Dates of Event (multi-day)*
Please list the series of dates you are proposing for your multi-day event, including start and end time for each date (please account for set-up and tear-down time).
Start Time:*

Please account for set-up time

AM/PM Option
End Time:*

Please account for tear-down time

AM/PM Option
Expected number of guests:*
Including event team
Event Description:*
Let us know a bit about your event goals, plans and set-up needs.
Equipment Required:

Tables (6-foot rectangular, plastic)Chairs (folding chairs)PodiumPA system (portable speaker, mic stand and corded mic)Bluetooth speakerProjector
Please note: All catering must be arranged by the event organizer. This includes food and non-alcoholic beverages. A form must be submitted to Queen's Hospitality Services for approval. The forms can be be found here: Food Request Forms.
Catering:

Catering arranged through Queen's Event ServicesCatering arranged through an external catererCatering arranged privately (bringing in own food)
Are you requesting in-kind sponsorship? Any additional notes or comments?
Anything else we should know about your event or organization? Are you requesting in-kind sponsorship?
Should be Empty: