Gallery Rental Request Form

Rental Request Form
Union Gallery is your art gallery, resource hub, stage, platform, studio and classroom. We are pleased to offer our space as a venue for special events, performances, meetings and/or rehearsals. The gallery cannot accommodate rentals for externally organized exhibitions or arts programs that are not part of the gallery program.

Please fill out the form below with details about your rental request. We will follow up with a quote based on your rental needs. Rentals are not confirmed until a member of our team has followed up with you and after a contract has been signed. Union Gallery may refuse rental requests based on other exhibition programming and/or conflicting dates.

If you have any questions, or require accommodations during the rental request process, please reach out: ugallery@queensu.ca / 613.533.3171
Name of Event Organizer / Lead Contact: *

First NameLast Name
Organization / Club / Department / Company:
E-mail:*
Phone Number:*
Name of Event or Program:*
In which capacity are you requesting to rent the space?*

Queen's University studentQueen's University clubQueen's University organizationCommunity organizationBusinessOther
Space(s) Requested:*

Main SpaceProject Room
Is your event for a single date or repeated?*

One dayMulti-day
Date of Event (one day)*

MonthDayYear
Date
Dates of Event (multi-day)*
Please list the series of dates you are proposing for your multi-day event, including start and end time for each date (please account for set-up and tear-down time).
Start Time:*

Please account for set-up time

AM/PM Option
End Time:*

Please account for tear-down time

AM/PM Option
Expected number of guests:*
Including event team. Please note that our maximum capacity is 60 people, including one UG staff member.
Event Description:*
Let us know a bit about your event goals, plans and set-up needs.
Equipment Requested:

Tables (6-foot rectangular, plastic)Chairs (folding chairs)PodiumPA system (portable speaker, mic stand and corded mic)Bluetooth speakerProjector
Catering:

Catering arranged through Queen's Event ServicesCatering arranged through an external catererCatering arranged privately (bringing in own food)
Please note: All catering must be arranged by the event organizer. This includes food and non-alcoholic beverages. A form must be submitted to Queen's Hospitality Services for approval. The forms can be be found here: Food Request Forms.
Requests for Rental Fee Sponsorship

Our team considers requests for rental fee sponsorship on a case-by-case basis. Some of the questions we ask include:
- Does the planned activity support UG’s mandate, values, and strategic plan
- Will the activity offer opportunities for learning and enrichment to UG’s audiences?
- Will the gallery remain open to the public during the rental period?
- Is the individual or organization renting the space part of an equity-seeking group?
- Is the individual or organization renting the space making revenue from this activity (i.e. charging admission, selling goods)?
- What kind of time/resources will this rental require of gallery staff?
- How many sponsorships has the gallery offered this year, and what budget is still available?
Are you requesting in-kind sponsorship?
Is there anything else we should know about your event or organization?
Should be Empty: