BC Ukrainian Cultural Festival Official Registration Package

BC Ukrainian Cultural Festival Official Registration Package
Before completing this form, kindly review this competition year's Cover Letter and Terms and Conditions. This can be found on the BCUCFS website under "Register", or by clicking here.
I have read & understood the Competition Terms and Conditions
Effective Festival Year*
Name*
First Name & Last Name
Email*
NOTE: A copy of this submission will be sent to the above email
Dance Group/Troupe*

I. Festival Competition Package - Entries Tally Form

Filling out this form accurately will help our treasurer ensure we are receiving the correct dollar amount for your submission, as well as allowing for a more centralized way of seeing any requests for additional coat racks. Thank you for your continued support as we make our festival the best it can be!

Entry Fee

$10.00 Dance Registration Fee $6.00 Dancer Fee $18.00 Per additional coat rack requested

SUBMISSION #:

As we are migrating to an online system, we will need you to index each Dance Entry Form via SUBMISSION #. We will not be receiving hard copies; therefore, each Dance Entry Form requires a SUBMISSION #. Upon completing the Dance Entry form, you are prompted to download a PDF copy of your completed Dance Entry Form. The filename is automatically generated with your Entry Name, Festival Year, Dance Group/Troupe Name and the SUBMISSION # you entered on the form- this is the only way to tell multiple entry forms apart. The order of entry submissions has no bearing to/on their scheduling, or consideration.

Below are pictures of the SUBMISSION # locations
Below is an example of how to properly complete the Entries Tally Table. If you have any questions about how to fill the table, kindly email register@bcucf.ca

Entries Tally Table:

	Dance Registration Fee (Enter "10" below for each Dance Entry Form Completed next to their respective Submission #)	Number of Dancers (Enter the cost of all the dancers @$6 per dancer)	Subtotal $ (Dance Registration Fee + Number of Dancers Cost)
Submission #1
Submission #2
Submission #3
Submission #4
Submission #5
Submission #6
Submission #7
Submission #8
Submission #9
Submission #10
Submission #11
Submission #12
Submission #13
Submission #14
Submission #15

Entry Total
Volunteer Commitment Deposit (New since 2024)1 x $100.00
Additional coat racks requested (number) x $18.00
Cost of Additional Requested Coat Racks
TOTAL payment for submission package

II. Festival Competition Package - Competitor List

This list will be used for program publishing, hot dog tickets, coat rack count, etc.

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Festival Competition Package - Group Write-Up

Please provide a short write-up for your group to be used in this year's program.

III. Festival Competition Package - The 'Tag' Security System

The goal of the tag system is to create a safe and secure area for competition participants. The 'tags' allow our volunteers to control who is permitted to enter the change room area where dancers organize, change, and store valuables while they are performing in our annual competition.

People who will be permitted in the change room area:
- Dancers
- Instructors/Directors
- Change room assistants
Regulating access to this section of the festival will help assist in controlling any potential problems that may arise as noted above. This system will aid event staff in the security and safe operating conduct of the change room area. This will create a less congested and safer area that will benefit dancers and instructors. The system will also create faster entry into the festival and an easier flow for event staff to control.

"Tag" Visual Identifiers:
- Access to the change room area is only by hand stamp (dancers and instructors) and wristband (change room assistants).
- Access to the rear entrance of the change room area will be permitted by hand stamp and wristband holders only. Vehicles will be allowed access after all occupants have a wristband or hand stamp.
- Each dance group must submit the attached form of the names of designates and change room assistants. Wristbands will only be handed out to those names on the list. If there are any last minute changes to the list, only a dance group instructor or designate may make a change to the list.
Hand Stamps:
Hand stamps are used for two different purposes in the festival; they are applied to paid festival attendees and to dancers competing in the festival. Competitors will receive a hand stamp on their wrist that will be a different colour than attendees of the festival. This will provide a visual to security staff to authorize access.

Wristbrands:

Wristbands will be the most visual aspect of the security system to help ensure the safety of the dancers and property of the groups. Change room assistants must be registered and have paid festival admission to receive a wristband. The festival society is not planning to limit the number of change room assistants; we are simply intending to be able to identify who is who.

Tag Security System Form

Artistic Director and/or Designate for day of festival:

	First Name & Last Name
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Change Room Assistants:

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IV. Festival Competition Package - Group Volunteers

Please provide the name and contact information for the volunteer(s) your group plans to bring to the festival to help 'Keep Ukrainian Culture Alive'. Please provide an accurate e-mail address so that our Volunteer Coordinator may contact them directly (prior to the day of the festival) to confirm their time slots. Providing an AM/PM/ANY will help our coordinator with drafting the volunteer schedule. The onus is on the group to provide a replacement if someone in your list is unable to attend the festival.

12.2. As a minimum, each dance group must provide one (1) volunteer for a two (2) hour shift per ten (10) total dancers competing. The minimum requirement is proportional to the group size to respect smaller groups and their more limited

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V. Festival Competition Package - Submission Notes

Please provide any information regarding your submission that you feel we may need to consider to facilitate scheduling and flow of the festival. If you are aware of any of your dancers who are participating in other groups, it will help us do our best to ensure the entries have some space between them for a costume change.
Should be Empty:

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BC Ukrainian Cultural Festival Official Registration Package

I. Festival Competition Package - Entries Tally Form

II. Festival Competition Package - Competitor List

Festival Competition Package - Group Write-Up

III. Festival Competition Package - The 'Tag' Security System

Tag Security System Form

IV. Festival Competition Package - Group Volunteers

V. Festival Competition Package - Submission Notes

	First Name & Last Name
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