Vrystaat Arts Festival 2022 THIS APPLICATION FORM IS FOR THEMAIN FESTIVAL & ARTS MARKET, 2 – 8 October 2022
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Every exhibitor gets free access to the UFS grounds. We will announce later how access to the Market Area will work this year. Most production venues are within walking distance of the Arts Market during the October Festival. During the Mini Market in July, the Vrystaat Arts Festival will present a small selection of theatre productions.
The University of the Free State’s facility management (clearly recognisable by their clothing) will conduct strict inspections, as in the past. In addition, it will give out warnings to stall owners who do not comply with the rules.
The Red Square (the terrain in front of the Main Building) has undergone significant changes and is no longer available for stalls.
It will therefore no longer be possible to place exhibitors in the Scholtz Hall and Equitas buildings. However, some of the Examination Rooms and the Badminton Hall are now available for indoor exhibitors.
No vehicles will be allowed in the Market Area during Market trading hours. In addition, deliveries are only permitted in the mornings until 08:30, after which each car must leave the site.
Please note: Under food stalls, we include applicants who sell prepared food (take-aways), pre-prepared food (sweets, cookies, dried fruit, etc.) and unsealed products (biltong, ice cream, etc.).
Indicate ALL products you are going to sell. You may not change your main product, and you may not sell anything that is not on your application form. If you want to add a product after submitting your application, you must call the art market organiser to apply for approval. The Vrystaat Arts Festival strives to offer only handmade products. However, there is a need for a small number of factory-manufactured products from other parts of the world. The Arts Festival has a list of exhibitors selling these products, with a good record.
The Vrystaat Arts Festival will not allow any products or packaging material with racist, sexist, or xenophobic messages. The Vrystaat Arts Festival will confiscate such products/packaging! Furthermore, the Vrystaat Arts festival requires all stalls and products to be high quality. Take note: NO counterfeit products are allowed.
Only unique SA manufactured products will be selected for the July 2022 MINI Market. No flea market products.
For the Arts Market at the Main Festival in October the same conditions apply but there is still a need for a small number of factory-made products from other parts of the world. (The arts festival has a list of exhibitors with a reliable record regarding payment and neatness).
The administrator will present your application to a selection committee. The committee will consider each application according to the guidelines (see below). The committee’s decision is final, and the Vrystaat Arts Festival will not engage with any correspondence or discussions.
GUIDELINES FOR SELECTION OF APPLICATIONS:
The Vrystaat Arts Festival can not guarantee that a vendor will get the exact stall location they had in 2019. The Festival will announce the approved applications for the Mini Market on Tuesday 22 March, via SMS or e-mail. However, if you have not received any results by Thursday 31 March, you can contact the Arts Market organiser during office hours, on the following number: 082 85 92392.
The Vrystaat Arts Festival will announce the approved applications for the Main Festival in May 2022.
RENT OF STALLS:
The stall rental is fixed for the Festival’s duration and includes VAT. The map of the new layout of the new stall area is available on our website: www.vrystaatartsfestival.co.za
MAIN FESTIVAL ARTS MARKET 4 to 8 October
Building of the stalls: Sun 2 & Mon 3 October
At 19:00 the halls will close, outside stalls can trade until later, but it is not an obligation. In conjunction with Protection Services, the festival management does everything possible to ensure the safety of stalls and their merchandise but will not be held liable for any damage.
The Festival will only allocate one power-point per stand. This power-point is only for the use of a light and card machine. You are responsible for indicating what other electrical equipment (e.g., kettle, stove, deep-freeze, or refrigerator) you will use and how much electricity will be needed. The Festival will charge additional costs for using multiple electrical apparatus.
NO electric heaters will be allowed, only gas heaters. The Vrystaat Arts Festival will discipline those who use more devices than applied and approved for or do not affix the coloured sticker (provided to you with registration) onto their plug. The Festival will fine offenders and remove illegal apparatus. As a stallholder, you are responsible for your own extension cord and electrical accessories. And all appliances must be in safe and sound working condition.
PLEASE NOTE: If an electrician is retained because of a situation you created, you will be liable for incurred costs.
ACCOMMODATION DURING THE FESTIVAL:
No one is allowed to sleep over on the festival grounds. However, there is a small camping area available for tents only. Call the Arts Market Office for more information. Residence accommodation will be available during the Mini Market in July. Still, because the Festival in October does not occur during the University holidays, no residence accommodation will be available in October. Please inform the Arts Market organiser via e-mail if you are interested in housing. We are working on different options and will notify you when more information becomes available.
BEST STALLS COMPETITION:
The Vrystaat Arts Festival presents an annual Best Stall competition. Every year four new judges, each representative of our sponsors, take care of the judging of the stalls. Each judge looks at the products and layout differently. This year we will also give two exhibitors a chance to be part of the selection process. If you are interested in being part of this process, send an e-mail to the Arts Market organiser. The judges consider six categories:
The judges judge the stalls on neatness, originality, artfulness and user-friendliness. The prize is a free standard stall (3m x 3m) at the Vrystaat Arts Festival in 2023. In addition, an encouragement certificate will also be awarded to each winner of the categories as mentioned above.
GENERAL RULES, CODE OF CONDUCT AND RESPONSIBILITIES:
The Vrystaat Arts Festival reserves the right to prevent any stall owner from erecting a stall. The Vrystaat Arts Festival may also remove any stall or instruct to remove any stall if the vendor should be in contravention of or not comply with any rules or regulations, including if the vendor should:
Providing official documents, stall owners older than 60 receive a 10% discount on their rent only. The deal does not include the fee for extra electricity consumed or any other additional costs incurred.
A cancellation fee of 10% plus VAT will be deducted from the amount of rent paid should the vendor cancel due to unforeseen circumstances up to one month before the Vrystaat Arts Festival commences (deadline 27 June and 1 September 2022). If you should cancel after this date, no refunds will be made! Furthermore, a fine of R280 will be charged if the total amount of the stall rent is not paid by 27 June for the MINI Market or 1 September 2022 for the Arts Market. Furthermore, the Festival will take strict actions against delinquency! Delinquents will be placed on a Black-list and barred from participating in future events!
PLEASE NOTE OUR E-MAIL ADDRESS HAS CHANGED: E-mail: firstname.lastname@example.org
For your convenience, you are now able to pay your administration fee for the Free State Arts Festival’s Art Market with a bank or credit card through our Wolkewinkel.
If you prefer doing an EFT, please pay R280 into the account mentioned below and send the proof of payment to the Art Market Organizer.
NO CHECKS WILL BE ACCEPTED!
VERY IMPORTANT! Use your name and surname or the name of your business as a reference for the payment of your R280 admin fee. You will receive an Arts Market Reference number together with your invoice.
Vrystaat Arts Festival 2022 Indemnity Form I the undersigned hereby indemnify and hold harmless the Vrystaat Art Festival or any of its employees, agents, representatives, contractors or any person affiliated with or furthering the interests of the Vrystaat Art Festival against any claim for loss or damage, whether patrimonial or non-patrimonial suffered by myself or any person or entity acting on my behalf, on my instruction or who is furthering my interests and/or representing me resulting from any vis major, public outcry including but not limited to any lawful and unlawful strikes and/or protest action and/or any act or omission, including but not limited to work done, services rendered, assistance given and goods sold and delivered, by or on behalf of the Vrystaat Arts Festival or any of its employees, agents, representatives, contractors, any person or entity affiliated with or furthering the interests of the Vrystaat Arts Festival at any of the events or venues of the Vrystaat Arts Festival.
Click here for the Terms and Conditions
Provide a complete list of all the products you plan to sell. Your main product has to top the list.
The Red Squire (the site in front of the Main Building) underwent major changes. No stalls may be placed there.
We now have enough information to process your application. Once we've processed your application we will contact you via email.
VERY IMPORTANT!Only after the Arts Market Manager has received proof of payment of the administration fee, will your application be considered final!