Playing Out Application Form - St Albans District

We're delighted you want to organise street gatherings in St Albans District

This application form is for St Albans District residents to apply for short street gatherings where they live using the district's Playing Out scheme. Deadlines for the four annual application rounds can be found on the Playing Out News page.

[If you wish to apply for a street party please visit Herts County Council for the correct form and Our Street Party St Albans for help and support.]

Please complete each section of the following form providing as much detail as possible to support your application. Further assistance can be found at www.sustainablestalbans.org/playing-out, particularly on our Playing Out - How to Apply page or by emailing us at playingout@sustainablestalbans.org. 

A sample filled-in form can be found here.

Once completed, please press submit at the end.
Please note: once submitted, applications can not be edited.

Please double check these common application problems:
1. Max 8 dates per year
2. Max 1 per month
3. Max 3 hours per session
4. Daylight hours. Session end times should be no later than 4pm after the clocks go back in October, November and February and 3.30pm in December and January
5. You must have consulted your street by letter (WhatsApp/Facebook messages are not sufficient).
6. Your map must adhere to the requirements set out on our website including showing closure, diversion and a key. See Playing Out - How to Apply section F. A sample map is here.

Playing Out St Albans District will receive your application and we will be in contact to discuss it further if necessary. We will submit the application to St Albans District Council on your behalf.

Privacy Notice

Playing Out St Albans District is run by Sustainable St Albans (SSA). Sustainable St Albans will be the Data Controller for the personal data held about you by Playing Out St Albans District. We will process your Temporary Play Street Order (TPSO) application, managing your data in accordance with the SSA Privacy Policy https://sustainablestalbans.org/data-protection/

We will submit a (TPSO) application on your behalf to St Albans City and District Council (SACDC) using the data you submit in this form. The TPSO application data will be shared with Hertfordshire County Council Highways Department and Hertfordshire Constabulary as part of this process.

If you wish to close different sections of you road on different dates, there are spaces below to describe details of each of additional section of road you would close

Please tell us about the consultation you have done with your neighbours.

• If this is a first time application for Playing Out, you must have consulted your neighbours in writing (not via Facebook/Whatsapp).
• If this is a Playing Out renewal for the new calendar year, you must have consulted your neighbours in writing (not via Facebook/Whatsapp).
• If this is a second application in the same calendar year, you need not have consulted your neighbours in writing this time.

Sample letters to neighbours can be found on our website in the Useful Docs section at the base of the Playing Out- How to Apply page.

You need to provide (a) map(s) of where you wish to close the road. A sample map can be seen here. If you have any trouble with the map, please do email playingout@sustainablestalbans.org.

• Where multiple stretches of road are to be closed on different dates you must label them with Section A/B etc either on one map or with one map for each section.
• Use an online map system such as Google Maps or Ordnance Survey as a background - hand-drawn maps are not accepted.
• Clearly mark the closure and diversion on the map by hand or on a computer. If your road is a cul-de-sac, a diversion is not necessary.
• Please check that your resultant road closure map shows street names, has a linking diversion route (unless cul-de-sac closure) and shows the road closure in a different colour from the diversion route.
• Please use a key to explain any annotations.
• Save or scan your file.
• Please submit the file as a PDF.

Tell us the dates and times you want to close your road for Playing Out and the section you want to close on each occasion.

Please note

• You can apply for up to 8 closures per year.
• Sessions can be between 1 and 3 hours long.
• Sessions must be in daylight hours. Closures may run no later than 4pm after the clocks go back in October, in November and February and 3.30pm in December and January.
• Maximum one session per calendar month.

SIGNAGE

You must provide and safely erect all appropriate signs and barriers necessary to effect the closure. This includes a ‘Road Closed’ sign and barrier at each point of closure. Each closure point must be supervised and maintained at all times by two responsible and clearly identifiable adults.

Please contact us at playingout@sustainablestalbans.org if you are unsure about this.

PLEASE TELL US WHAT SIGNS YOU MIGHT NEED.
If your street already has road closed signs (eg from previous street parties or Playing Out sessions) please let us know here. If not, and you would like us to loan signs to you street, please indicate here an estimate of how many 'Road Closed' and 'Road Ahead Closed' signs you are likely to need.

We will be in touch with you about road signs once your application has been processed. 

SUSTAINABLE ST ALBANS PRIVACY POLICY

Playing Out St Albans District is run by Sustainable St Albans (SSA). Sustainable St Albans will be the Data Controller for the personal data about you held by Playing Out St Albans District. We will process your Temporary Play Street Order (TPSO) application, managing your data in accordance with the SSA Privacy Policy https://sustainablestalbans.org/data-protection/

SAFEGUARDING

We all have a duty to report concerns about the abuse of children or vulnerable adults. As a playing out street co-ordinator, you may see something that causes you concern. Whether suspected or witnessed and depending on your level of concern you need to refer using one of the following options.

Your first point of contact might be the Playing Out Co-ordinator (playingout@sustainablestalbans.org) or our lead safeguarding person at Sustainable St Albans, Peter Block (peter.block@sustainablestalbans.org)

Alternatively, you can escalate your concerns to the following services.
o The Police:999
o Children’s Services (including out of hours): 0300 123 4043
o The Child Abuse Investigation Unit: via 101.This is a specialist team within the police with countywide responsibility for undertaking child protection investigations.
o Hertfordshire Safeguarding Adults Board: 03001234042 (24 hours a day)

TERMS AND CONDITIONS OF A TEMPORARY PLAY STREET ORDER (TPSO)

When we submit your TPSO application on your behalf, we will do so under the following TPSO Terms and Conditions. Please read them carefully and indicate that you are happy to comply with them.

Please note, Playing Out St Albans District cannot guarantee that an Order will be made.

Any Order made under this application will be revoked if any of these conditions are not met:

i) you must pay to the County Council the full costs of any damage to the highway or street furniture or other loss or damage suffered by it and of any claims made against it as a result of the making of the Order and which arise from your negligence or (if you represent an organisation) the negligence of your organisation’s members or officers. You may wish to consider taking out Public Liability Insurance for the duration of your road closure(s).

ii) no closure must be of more than 3 hours duration.

iii) an Order is made entirely for the purposes of children’s play and may not involve the placement of any structure on the highway during its use.

iv) no activity requiring any form of licence (under the Licensing Act 2003) may be undertaken when this Order is in force.

v) vehicular access and egress for residents/businesses must be maintained during any closure period.

vi) on-street parking cannot be refused or restricted other than through an existing Traffic Regulation Order.

vii) the road(s) may only be closed on the dates and times specified within the Order and should be left in the same state of cleanliness.

viii) all events must be under adult supervision.

DECLARATION

I confirm that the information contained within this document is accurate and correct to the best of my knowledge. I understand that Sustainable St Albans and Playing Out St Albans District cannot accept any responsibility for any aspect of my/our Playing Out sessions.