Thank you for your interest in Pinewoods Scottish Sessions 2023!

We are planning a great session and we hope you will be able to join us.

Here's how to fill out the online application:

1. Please fill out a separate application for each camper.
   
   
2. A $50 deposit is required per session ($100 for both sessions) for each applicant, including those applying for financial assistance, to reserve your place at camp. Deposit is nonrefundable if your application is accepted (unless your full attendance fee is waived via scholarship). Full payment will be due in June with camper surveys.
   
   There are two ways you can submit your deposit:
   1. Mail a check or money order to the address given at the end of the form. This address will also be included in your confirmation email.  
   2. Electronic payment. You may submit your deposit electronically at the end of the application form.
      
      
3. If there are more applications received than there are spots at camp, acceptances will be determined by lottery. A separate lottery will be run for each session, if needed, and campers who apply jointly will enter the lottery together. In the event of a lottery, applications (including deposits) received by April 8th will entered into the lottery. Applications received after April 8th will be automatically added to the waitlist.
   
   
4. You will be notified of your acceptance or waitlisting by late April.
   
   
5. If you haven't heard from us by April 30th, please contact us.

Scottish Pinewoods is open to applicants aged 18 and older. Teens 15 years or older with Scottish Country dance experience may be admitted at the discretion of the co-chairs, provided they are accompanied by a parent or guardian. Part-time attendance cannot be considered. No visitors or pets are permitted at camp.

 

If you have any questions about Pinewoods or the application process, please visit our website at http://rscdsboston.org/pinewoods-scottish-sessions.html, or contact Debbie Jarvis or Catherine Scannell at scdpinewoods2023@gmail.com.

We hope to see you in camp in 2023!

Slainte,

Debbie and Catherine

As of February 25, 2023, Pinewoods Camp, Inc is requiring that all campers be vaccinated to the fullest extent to which they are eligible. This means that all campers over the age of 6 months must have received at least one dose of a bivalent booster. (For questions and doctor-mandated exceptions, please contact scdpinewoods2023@gmail.com).

Testing before and during camp will be required; more details to come.

Pinewoods Camp, Inc is still considering a masking policy at this time. More details to come.

RSCDS Boston will refund all or part of the Pinewoods attendance fee of any camper who cannot attend all or part of their session(s) as a result of COVID symptoms or a positive test.

Pinewoods Camp and RSCDS Boston may change their requirements and policies as July approaches. Campers will also be required to abide by any other guidelines from the CDC and the local health department that are in effect in July. Our aim is to make camp a comfortable space while keeping our campers and Pinewoods staff safe.

Please indicate which session you are applying for. The dates and costs of the sessions are as follows:

Session	Dates	Price (check)	Price (electronic payment)
Session 1	July 7-10	$390	$401.70
Session 2	July 10-15	$465	$478.95
Both Sessions	July 7-15	$810	$834.30

All pricing includes the aforementioned $50 deposit per session, payable electronically or by check or money order. If you are accepted to camp, the balance will be due in June with Camper Surveys.

RSCDS members, we will subtract $25 from the relevant price to account for membership discount. RSCDS membership must be active as of July 8, 2023. If you would like to apply for membership in the Boston branch, please fill out the online application here.

The electronic payment price reflects a 3% credit card processing fee.

Please check the following boxes if you do NOT want us to list these in the camper directory.

All campers are expected to help out with some camp chores, but if you'd like to be considered for a larger role, either this year or in the future, let us know! Certification is required for first aid and for lifeguard.

Both RSCDS Boston and Pinewoods Camp offer financial assistance and scholarships to help defray the cost of Pinewoods. If you are interested in any of the following, we encourage you to apply.

 

Kitchen Work Exchange

In exchange for helping out as a dishwasher after meals (two meals per day), recipients will receive a 50% reduction in their attendance fees. Work exchange decisions will be made by co-chairs for Scottish Sessions I and II. 

** Due to the pandemic, this role may be modified or removed this year. We may contact you to find out if you would be willing to help with other forms of work exchange instead**

New Generation Initiative Scholarship

NGI scholarships are available to qualified candidates from ages 18 through 30 and are geared toward newcomers, potential leaders, and those with financial need. Each recipient is expected to take full advantage of classes and activities. After camp, recipients will each send a follow-up letter or essay describing the experience.  More information about NGI scholarships can be found at https://pinewoods.org/camp-sessions/scholarship-info/. 

NGI decisions will be made by co-chairs for Scottish Sessions I and II. Please indicate whether you would like to apply, and we will be in touch with you to follow up.

SDCEA Scholarships

The Scottish Dance and Cultural Education Association of Boston (SDCEA) administers several scholarship funds which can provide funding for Pinewoods. The Boston Branch Scholarship Fund and the Marianne Taylor Pinewoods Fund are available only to Boston Branch members. Members and non-members alike are invited to apply to the Ed Rawson Fund.

You can apply online at form.jotform.com/90447293425157 or print out the scholarship application form at rscdsboston.org/pdf/SDCEAApplicForm.pdf and mail it to the address listed. For further details on eligibility and contact information, please visit rscdsboston.org/pdf/SDCEAFundDesc.pdf.

ESCape will be the session before Scottish 1 (July 3-7). Do you plan on attending?

Classes and events sponsored by the RSCDS Boston Branch are intended to
be pleasurable occasions for learning and enjoying the performance of
Scottish country dancing. To foster those goals and to ensure the safety of
all, the Branch expects that everyone attending its events will conduct
themselves courteously and with appropriate respect for other participants.
Physical contact and flirting are integral parts of Scottish Country Dancing,
but it is important to be sure that everyone involved is a willing participant,
both on and off the dance floor. If someone is making you uncomfortable by
touching you, flirting with you, making suggestive comments, following
you, etc., you are encouraged to inform the event organizers or any member
of the Executive Committee, who will address the issue.

The RSCDS Boston Branch reserves the right to expel from an event any
person who is unable to conform to these standards or whose behavior is
determined by the event organizers or the Executive Committee to be
offensive, dangerous, or disruptive to the enjoyment of the event by other
participants. If a person is required to leave an event for any of these
reasons, no refund of registration or other fees will be made. Repeated
offenses, or individual blatant and deliberate offenses, may result in a ban
from future Branch events at the discretion of the Executive Committee.

Massachusetts law prohibits the consumption of alcohol by anyone under
age 21 and imposes severe penalties for supplying alcoholic beverages to
such a person. It is the stated policy of the Boston Branch to ensure that
participants in the events it sponsors comply with Massachusetts law.
Participants in Branch events who consume alcohol in violation of
Massachusetts law may be denied participation in the event or in future
events. Anyone over age 21 who supplies alcohol to or otherwise enables its
consumption by participants in Branch events who are under 21 violates
Branch policy and, as a consequence, may be denied participation in Branch
events.

Refund Policy

Before June 25

If you withdraw for any reason before June 25, we will refund your attendance fee, minus your application deposit. Deposits are only refundable if you are forced to cancel for reasons outside your control, like a medical issue or family emergency — drop us a note if you’re unsure.

If you paid by credit card, we will refund your credit card processing fee if we can process the refund within 60 days of your payment. Otherwise, we will send your refund by check minus the processing fee.

After June 25

We send billable attendance numbers to Pinewoods Camp on June 25. After that, we will only refund your attendance fee (minus your deposit) if we can fill your spot with someone from the waitlist. If we can’t admit a replacement from the waitlist or anywhere else, we cannot issue a refund after June 25. Please contact us if you’d like to know whether we have a waitlist.

Waitlisted applicants

If you are waitlisted and then not admitted from the waitlist, or if you withdraw from the waitlist before being admitted, your deposit will be refunded in full.

COVID exemptions for 2023

We will offer a full refund (including deposit) at any time before your arrival at camp if:

1) you exhibit COVID symptoms or a positive test within ten days before the start of your session or
2) if you learn your attendance might imperil someone in a high-risk category.

If sessions are canceled outright, all campers will receive a full refund. Anyone who must leave camp due to symptoms or a positive test will receive a prorated refund based on the days they were able to attend.

We will keep you posted about any changes to camp due to local COVID restrictions. If you decide any remaining restrictions are too onerous as of June 25, we will refund your payment (including deposit).

If you have last-minute concerns or anxiety about safety that prevent you from attending, let us know as soon as you can and we’ll consider an exemption to the standard refund policy.

Thanks for applying to Pinewoods Scottish Sessions 2023. We will be conducting the lottery, if necessary, in mid-April and will be in touch.

You will receive an email confirmation of your submission of this application; please check your spam folder (if necessary) and reach out to scdpinewoods2023@gmail.com if you have any questions.

We hope to see you this summer!