Design Project Request

Greetings! 

Thank you for your interest in submitting a design project request! Before moving forward, please review the design project request process:

1. Client submits completed request. Please ensure the information you enter is finalized (proof read, no additional copy edits or information needs to be made or added. This includes specific language, abbreviations, and denotations, if applicable) and ready for the design process to begin.

2. Marketing coordinator will then receive the project request. They then assign the project to a student designer. The marketing coordinator creates a Basecamp project with the respective client and their assigned designer. The client may add more individuals to their basecamp project once it has been assigned. (It is the clients responsibility to add any other individuals who would like to be included on the Basecamp project.)

3. All communication between the client and designer will take place via Basecamp. The graphic designer will then begin the design process using the exact language and information submitted. If the designer wishes to edit copy, you will be notified. The designer will upload a draft along the way. 

4. Once approved and finalized, final drafts will be uploaded:

• If the client works for ASI (outside of the SEO office): Shared Drive Student Engagement and Outreach Graphics "Title of Project"
• If the client does not work for ASI, graphics will be emailed by the designer.

Thank you for your help! If you have any questions about this process, please reach out to SEO's Marketing Coordinator at smargulies@csus.edu. 

EXAMPLE

Essential Messaging:

- Change “Pop Up Pantry” to "Free Groceries Pop Up" as the title
- Make the Veggie/Fruit design smaller to increase the size font and fit more verbiage underneath
- Add "Free Groceries Pop Up is a separate and additional resource of the ASI Food Pantry, visit the ASI Food Pantry located in the University Union weekly for additional food assistance."
- Add "Due to the uncertainty with Covid-19 pandemic and air quality, students are recommended to check our webpage and/or social media for modifications on Pop Up dates/times before they come to campus"
- Add the link via a QR code https://asi.csus.edu/asi-food-pantry

EXAMPLE

Design Direction:

-Please use shades of Blues, Yellows, and Oranges

-Please draw and add graphics of fruits and veggies
- organic, eco-friendly vibe

-drawn graphics, no photography

In order for us to properly provide services that meet the needs of all of our clients, we require that you follow our timelines below. We will be communicating with you every step of the way but please keep in mind that all of our staff are students and their schedules vary.

Update an Already Created Template Only – 2 Week Turnaround

(In House Printing) For projects like business card* updates, board Photo wall, signage updates, etc.

Week 1 – Submit Request / Project entered into project management system

Week 2 – Design started and finished

*Business card printing is outsourced. Please keep in mind, production and delivery time may vary.

Design Only – 3 Week Turnaround

(In House Printing Quarter Sheets/Large Format Plotter Only)

Week 1 – Submit Request / Project entered into project management system

Week 2 – Design started and edits

Week 3 – final Edits and design finished/sent to print

Design, Professional Printing, Marketing – 5 Week Turnaround

Week 1 – Submit Request / Project entered into project management system/Design started

Week 2 – First round of edits 

Week 3 – Final edits and graphics ordered, establishes marketing needs

Week 4 – Graphics arrive from printer

Week 5 – Marketing the event