Please request rooms with 1 hour extra time before the start of the defense and allow 3 hours from the start, e.g. room reservation from 3pm to 7pm if the defense starts at 4pm.
Support for hybrid defenses is subject to availability of rooms and staff.
Only the rooms listed are specially equipped and fully capable to be supported by us, should you want to use any other room you are responsible for the correct functioning of the local equipment, especially the audio and video in and from the room. Our support would then be limited to the Zoom Meeting itself with no assistence on site.
What you need on the day of your PhD defense
- a laptop with HDMI output or HDMI adapter
- a charger for your laptop
- your presentation (for example as Powerpoint, Keynote, PDF...)
- a PDF of your thesis itself (often needed during the Q&A session)
Procedure for hybrid defenses
On the day of your defense, we meet in the room 1 hour before the defense to set everything up.
Procedure for online defenses
On the day of your defense, we meet in the Zoom meeting 30 minutes before the start of the defense to test your presentation and your audio.
Chair and board should join 15 minutes before the defense if possible.