• Brookfield Horse and Pony Club Inc.

    ABN: 94 711 488 538  PO Box 61 Kenmore 4069
  • BHPC Membership Application Form 2023

  • Steps to join or renew membership


    Step 1: Before you proceed with this application form, please go to the PCA JustGo portal to join or renew your pony club membership for insurance and affiliation purposes. Pay membership fees as set out, by credit card through the portal. You will be required to provide the payment reference number further down below on this form to be able to finalise your BHPC membership for 2023.

    We have included a step by step user guide to navigate the JustGo portal below. Please read or download the user guide as the site can be difficult to navigate.

  • Step 2: Fill out and submit this BHPC Membership Application(s) with payment of levys as necessary and the annual $50 maintenance levy. Membership applications must be approved by the BHPC Management Committee and applicants will be advised of ratification.

    Membership Term

    Membership is from 1 Jan to 31 Dec 2023.

    Membership Types explained

    Riding Instructors or Trainee Instructors must instruct at four musters or other BHPC events to qualify for the discounted fees.

    Each family must have at least one parent / guardian who is either a Riding member or Social Member. If the applicant is aged 18 years and over, with no younger family members applying for membership, this is not required.

    Part Time membership is available to riders as per BHPC Rules:

    These members may attend a maximum of three musters, and all clinics and camps.
    They are not required to complete Club Rosters or lodge a Club Roster Levy.
    They have to pay their Show Roster Levy, and complete their roster at the Show.

    Please contact the membership secretary if you have any questions regarding memberships on 0413 208 083 or memberships@brookfieldponyclub.org.au  

    Fees

    Club Roster Levy $150

    Include the Club Roster Levy if you are a new family* OR if your family forfeited the 2022 Club Roster levy.  If your family did not complete all your rosters in 2022, add the make-up amount advised by the Treasurer.

    The Club Roster Levy is rolled over into the following year if you complete your required rosters/ working bees.

    Club roster levy is not applicable to part time riders.

    Brookfield Show Levy $150

    Families are required to work 6 hours in the BHPC Canteen during the Brookfield Show. Include the Brookfield Show Levy if you are a new family, or if your family forfeited the 2022 Show Levy. This Levy is rolled over into the following year if you complete your shifts at the Show. Please note that BHPC canteen workers are required to pay an entrance fee at the Brookfield Show. You may prefer to join the Brookfield Show Society or become a member for the weekend.

    Annual Family Maintenance Levy $50

    This is required to cover increasing maintenance and insurance costs for the Rita O’Hanlon arena, the Long yard and equipment.

    Departing Families

    Families who leave the club may receive a refund of their show Levy and roster levy. BHPC will attempt to contact the family using the provided contact details. However if no response is received by 28 February the following year, it will be considered a donation to the club.

  • BHPC Membership Form

  • Please ensure you fill the form in from the top and do not skip fields as the form follows conditional logic to populate fields and provide you with a better user experience

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    • Member over 18, Parent or Guardian Details  
    • Horse Ownership and Biosecurity Information

      • The club must be informed if any of the details for the horses included in this form change during the year.
      • PIC: Property Identification Code of the property where the horse is usually kept. If you keep your horse at multiple locations please specify all PIC numbers. For information go to https://www.daf.qld.gov.au/animal-industries/moving-selling-livestock/national-livestock-identification-system/property-registration
      • Hendra Virus:
        • Horses must be vaccinated against the Hendra Virus (refer By-laws).  A horse must have been given the first two Hendra vaccinations at least 21 days before attending its first muster or any BHPC club events held at Brookfield to ensure full immunity. 
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    • *If a horse is leased and the owner is not a member of BHPC both parties must complete and submit Form PCAQ-39 Horse Lease. You can download the form below. 

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    • Club Roster Details

      Each Family is required to do:

      • 4 muster rosters during the year (2 Setup and 2 Canteen rosters) OR 5 Setup rosters for lead line members only; AND
      • 2 working bee / fundraising rosters (Specific Dates to be advised).

      Note: Work in the Brookfield Show Canteen is additional to and separate from these Club Rosters.

      A fee may be charged (refer By-laws) if members do not attend nominated rosters or provide an agreed replacement. If families wish to be considered for exemption from Club Rosters in 2023, they must apply in writing to the BHPC Committee. Limited exemptions are available, and please note the Club Roster Levy will be forfeited.

      The Roster Schedule will be made available at the start of the year for each family to nominate their roster commitments.

    • Payment

      Debit or credit card payments coming soon, please pay via direct bank transfer:

      Brookfield Horse & Pony Club 

      BSB 633 000

      A/c 151922457

      Please use Surname and Initials of Primary parent in the reference/description space when using EFT. 

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