ABOUT THE EVENT GRANTS

The purpose of the incentive grant is to further the efforts of the City of Batesville Advertising and Promotions Commission (A&P) to promote tourism and increase hotel stays within the city limits of Batesville, Arkansas. 

Funding is to offset expenses related to hosting the event and to encourage growth of the event.

FUNDING

Event grants are based on the total number of paid hotel stays within the city limits of Batesville, Arkansas, that are directly attributed to the event. Hotel stays outside of city limits will not be considered for funding. 

Paid Hotel Stay
Definition: A paid hotel stay is an overnight visit at a hotel regardless of the number of nights booked. (Ex: 1 person who books more than one night = 1 paid hotel stay)

First-Year Event
Approved applicants will receive $20 per paid hotel stay. Event Grants will double for events held in November, December, January, and February.
Ex: 100 paid room stays (Mar–Oct) = $2,000 / 100 paid room stays (Nov–Feb) = $4,000

Recurring Event (Event that has previously been awarded funds and occurs annually): Approved applicants will receive $15 per paid hotel stay. For each paid hotel stay that exceeds the previous total, approved applicants will receive $20. Event Grants will be doubled for events held in November, December, January, and February.

Funding will be issued after the event is complete, the Batesville Area Chamber of Commerce has verified the hotel stays, and the grant applicant has met all requirements.  

REQUIREMENTS:

• All applications will be accepted by the Batesville Area Chamber and presented to the A&P Commission for review and approval. 
• Applications must be received at least 3 months prior to the event start date. 
• A minimum of 10 hotel stays per event must be expected for the event to qualify for funding. 
• Applying does not guarantee funding. 
• If one organization has multiple events, the organization must fill out a separate application per event. 
• Applicants must communicate any event changes that may occur prior to the scheduled start date. Ex: event cancellation, rainout, etc. 
• A previously funded event or project does not guarantee funding for the current application.

• Recognition Requirements:
  • The Batesville Area Chamber will contact the grant applicant regarding approval or denial of the grant application. 
  • Grant recipients must agree to recognize the Batesville A&P Commission as a funding source on all printed material and websites. The A&P Commission logo will be provided at the time of acceptance. 
  • Space for banners and/or promotional materials must be made available to the Batesville A&P Commission at the location of the event if requested by the Batesville Area Chamber.

• Feedback Requirements:
  • An event recap is required by the event organizer before funds will be released. The event recap should include feedback regarding facilities utilized, dining, lodging, and any other related comments. 

FREEDOM OF INFORMATION ACT

Any support received from the Batesville A&P Commission is subject to the Freedom of Information Laws as stated in The Arkansas Freedom of Information Handbook. For additional information, please visit www.arkansas.gov.