Use this form to apply for

SRTG Conference Presentation Grants

If you are applying for funding support related to a research or study related project -  thesis, pre-thesis, ISP, course/ tutorial projects, or Study Abroad - please use the SRTG Research / Study Grant Application Form.

As you enter information on the form, it will automatically save the data you are entering in the browser cache.  If you fill out this form and you accidentally close the browser, the form will allow you to continue where you were left off. Your information will be saved for 4 weeks.  Also, you can print out what you have done (saving it to a PDF or in hard copy) if your faculty advisor wants to see it BEFORE you submit it, then go back, make corrections and submit.  PLEASE NOTE: if you are using a public computer, this feature will not work.

PLEASE READ AND CAREFULLY REVIEW THE LINKS BELOW - YOU ARE RESPONSIBLE FOR THIS INFORMATION.

Application Instructions & Program Guidelines (right-click on the link to open a new window/tab)

SRTG Conference Grants are accepted and reviewed on a rolling basis.  You must have a confirmation that your work has been accepted for presentation at the conference before you apply for a grant.

Award decisions will be made in approximately two weeks from the date of a completed application.

Conference Presentation Proposal

SRTG funding is available for students whose work has been accepted to present (either oral or poster) at professional and/or academic discipline conferences.

A complete application requires:

• The EXACT title of your paper/poster presented (as well as the names of co-authors).
• The specific name of the organization as well as the specific name of the conference with a short description of the conference purpose.
• Location of the conference (conference center/hotel, city, state).
• Dates of the conference.
• Notification from conference organizers that your work has been accepted for presentation.  Applications without the notiification of acceptance will not be considered.

 

 In the space below, please write a short statement which responds to the follow questions: 

1. Describe WHY this conference attendance is important to YOU.

2. What do you hope to gain from attending?

3. What sessions will you attend?

4. What networking will you do while you are there (meeting grad schools, professors, etc)?

5. What you plan on doing with that experience after your return to New College?

 

Budget Information

Please provide estimates of your expenses (we are not looking for "ballpark" figures - these should be close to the actual expenses anticipated based on research).   The maximum award amount is $2000 total, but proposals can request more. 

If you are NOT requesting funds, leave the boxes blank (do NOT enter zeros).

Total Costs vs. SRTG Requested Budget and Budget Justification

The total project costs (or conference) may or may not be the same as your SRTG request. Usually, the costs in carrying out a project are higher than what you will REQUEST from the SRTG. ALL grant requests require a budget justification explaining the particular costs.  Most projects average less than $1,000 in award funding.  Applicants are expected to research and justify expected expenses.  

Applications that request more than $2,000 are discouraged; however, if the applicant is requesting more than $2,000,  additional justification should be provided for the request beyond simply stating one's need or that one can't practically carry out the grant without funding over $2,000. Students are encouraged to seek other sources of funding to support their work. 

Please provide a brief description of each item you are requesting in the Budget Narrative text box below.

Be sure to upload your conference / poster presentation invitation / acceptance in the Supporting Materials below.

 

E-Signature Required Below - Please read carefully as you are agreeing to the following understandings and conditions:

By signing (typing your legal name how you sign documents) in the space below, you are certifying that the above information is correct and that you are the person completing this application. When you press the submit button, you will receive an email confirmation that your application was received. Please print for your records and retain as verification of your application.

Conference Presentation Grants are reviewed as they are received and will typically take approximately 2 weeks for a decision regarding funding.

You will be notified via the email address on your application when decisions are made.   

1). Return completed acceptance form, signed W-9, and Thank You Letter  within 30 days of award notification, using the form provided.. 

Awards will be forfeited if the acceptance form and W9 are not received from the student 30 days after email notification to the student and sponsor. 

Funds provided through the NCF Foundation must be picked up within 30 days after email notification.  Funds not picked up in this timeframe will be voided.

2). The funds awarded will be solely used as proposed and you will keep travel and purchase receipts.  The original receipts must be submitted within 30 days to the Center of Career Engagement and Opportunity (CEO) in Library 154. A form will be provided for you to upload your receipts and the conference proceedings.

3). Provide a final project and expense summary report to the project faculty sponsor and to the Center for Career Engagement and Opportunity (CEO) within 30 days after completing the conference presentation - you will need to provide a copy of the conference proceedings or a link to the conference website which provides a listing of the entire conference.  A form will be provided for you to upload your receipts and the conference proceedings.

4). Return any unspent funds and/or relinquish permanent equipment back to the associated division or library as appropriate.

5). Review additional program guidelines linked at the top of this application and by signing below, you acknowledge that you have reviewed these guidelines.