This form is for renting the venue only. If you are wanting to book an all inclusive wedding package please contact us. 

Capacity: The Florence has a 60 guests capacity. No event shall exceed 60 occupants and any given time. This includes all vendors or catering staff etc. Currently with tables and chairs to seat up to 60. 

Payment: The Client(s) agree to pay a 100.00 payment to book date. The Client(s) also agree to pay the remaining balance of 150.00 plus a security fee of 100.00 within 7 days of the event. The client(s) are additionally financially responsible damages or loss. Price does not change based on size of event or if entire time is not used. 
If you wish to rent our white tableclothes for the number of tables you'll need, that is also additional. 

Facility Instructions:

Day of Event Lock Instructions:

You will receive Lock instructions and a code for the front door lock the day prior to your event. It is good only for the time frame of your event in order to lock and unlock the door to allow you to come and go if needed. Please lock the door if you need to leave and  no one is left to attend to any belongings. 

Air Conditioning/Heat controls:

There are four HVAC mini split units. The controls are in the back room on the wall. Do NOT set temp below 70 degrees and please turn them all to AUTO/AIR 78 degrees in the summer and AUTO/HEAT 55 degrees in the winter when you leave. Do NOT leave the doors standing open; if the weather is hot/humid this will cause extra condensation to build up and they may drip on the floor. You will be responsible for any damages to the floor or AC unit if this is not adhered to. 

There are cleaning supplies, brooms, mops, shop vac, carpet sweeper all in the back. Please use them. Trash bags are also provided. Place trash in blue dumpster closest to the hardware store in the rear parking lot. Also please check and clean the outside area of the building. Pickup any drink cans, bottles, cigarette butts or other trash that any of your guests may have left. 

The building is a 100 year old bldg and some of the furniture is just as old. Please treat it with the care and respect like you would if it were your own. The furniture is there for your use in visiting with your guests. Please don't spill anything on them or allow children to jump or climb on it. Please DO NOT move any of the furniture or rugs without prior consent. You may move small tables and use in your decorations. 

Parking:

Guests may park along the road in the front (2 max), along the side or along the side across the street. Other parking is available around back in the rear parking lot. Overflow parking will need to park in Rameys grocery parking lot and walk up the short alley. Do NOT park in other businesses parking areas that are open for business during your event time or they may have you towed at your expense. If they are closed you may park there, but please do not leave any trash anywhere that you park. 

Food & Alcohol: The client(s) may bring in their own food or have it catered in our kitchenette that has a microwave and refrigerator. The client(s), caterer and bartender will be responsible for providing all serving utensils, cooking supplies, chaffing dishes and/or sterno cans for warming food, condiments, dishware, cups, napkins, glassware, etc. Alcohol must be served according to Mississippi laws. Alcohol may not be served to minors. Our kitchenette does not have a sink. The only sink is a bowl style sink in the restroom. 

Noise Levels: No person, DJ or band shall make, assist in making, permit or allow to continue any unreasonable noise past the the hours of 10PM. Events playing music past 10PM must keep all doors and windows shut. Sound levels shall not exceed 95-98 decibels measured at 100 feet from the source of the amplified sound. Please help to consistently minimize the noise levels by informing the event party of the noise ordinance before the event.

Clean-Up, Lost & Abandoned Items:

Bottom line: Leave it like you found it. 

The Florence staff will remove table linens owned by the venue prior to cleaning. The client(s) are responsible for the following items at clean- up time: sweep, vacuum and mop up any spills, wipe off tables, place all trash into garbage cans/dumpsters. There are cleaning supplies, brooms, mops, shop vac, carpet sweeper. Also please check and clean the outside area of the building, side area and front sidewalk. Pickup any drink cans, bottles, cigarette butts or other trash that any of your guests may have left. and remove all items that were brought into the venue (decorations, balloons, gifts, leftover food and drinks, personal items, etc.). The kitchenette and its contents need to be returned to a clean state. Remove any items from the refrigerator.

Clean-up must be completed by the departure time and no items may be left overnight. Please keep all valuables with you at all times. The Florence is not responsible for any stolen or misplaced items. 

Damages: The Florence is furnished. The client(s) will be responsible for any damage caused directly by client(s) to furniture, walls, flooring, rugs, decor, building, landscaping, grounds, etc. Do NOT move any of the large furniture!! Do NOT use hot glue or anything else to attach things to the walls or furniture that may harm them.
Be aware that bubbles will cause slippery floors that will be dangerous for the guests. NO candles are allowed. LED candles can be used. We have a few LED available for use, please return if used. There are two fire extinguishers in the building. One by the side door and one inside the back room. 

Prohibitions: No smoking, vaping, NO fireworks, NO grills, NO sparklers or illegal substances may be used or possessed on or around The Florence premises. The Florence is a NON-smoking venue. Smoking is NOT permitted inside OR within 50ft of the premises. 

Supervision of Children: Children must be supervised at all times. The Florence is not responsible for unattended children and requires that the client(s) designate someone to supervise young children. 

Duration of Event: Events are purchased in 10 hour time blocks. The client(s) may choose when they want to use the 10 consecutive hours, as available. You may purchase additional hours needed.  The premises must be vacated by the departure time (breakdown/cleanup and load-out must be complete) in order to avoid incurring additional charges. If these times slots do not work for your event please contact us to adjust if the schedule allows. 

Refunds/Cancellations/Rescheduling: No refunds are given for using less than the total purchased hours on the event date. If your event needs to be cancelled, the deposit is non refundable,  but if you've paid in full, the balance (150.00) and security fee (100.00) is refundable if cancelled prior to 30 days of your event. If within 30 days 50% of the balance is refunded. If your event date needs to be rescheduled, The Florence will allow the client(s) to reschedule to an available future date subject to any pricing changes.

Liability at The Florence Event Venue, LLC
1 The client(s) understand that The Florence is not responsible for any bodily or property damage incidents on or near the event site resulting from any act by anyone to cause any harm or by omission of anyone. This exclusion applies to anyone on or near the event site whether or not under the influence of alcohol or illegal substances.
2 The client(s) understand that The Florence is not responsible for any incidents related to the use of a motor vehicle to or from our facility.
3 The client(s) understand that The Florence is not responsible for any thefts before, during, or after the event.
4 Client(s) agree to indemnify, defend and hold harmless The Florence and its owners, partners, employees and vendors for, from and against any liabilities, costs, penalties, expenses, third-party claims, suits, demands, actions or other proceedings arising out of and/or resulting from the event rental agreement and use of premises, including but not limited to any indirect, incidental, consequential, special, emotional or exemplary damages.
5 The client(s) understand that The Florence is not liable for any inconveniences that may occur over which it has no control. This includes, but is not limited to, power outages, adverse weather conditions, mandatory evacuation, local or federal government orders, disasters, pandemics, unexpected seating capacity changes, hearsay, scheduling conflicts beyond our control, construction, City of Florence events, parking beyond venue capacity, venue mechanical failure (i.e. overloaded power circuits, air conditioner, heater, lights, audio equipment, applianes). No refunds or compensation will be given to the client(s) or vendors.