IMPORTANT: All vendors must be approved by Ed Decker (ed@mcfarlanepromotions.com) before registering. If you register without authorization and are rejected we will not be able to refund the 3 percent credit card fee.

IMPORTANT: We are strictly enforcing an Irish theme. All food vendors must sell traditionally Irish food or variations/fusions of Irish dishes. 

Additionally, all vendors must decorate their booths to theme and also sell, at least in part, traditionally Irish or Irish-related items.

 

“Boxty” (Food Vendor)                     $750 (Plus $150 Refundable Damage/Security Deposit)

Fee is for a 10x10 space. No tents, tables, chairs or power are provided. You can purchase power later on the form.

All vendors will also receive four vendor passes to the event (all staff must be 21 and up! No exceptions!)

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“Clover” (Non-Food Vendor)               $600 (Plus $150 Refundable Damage/Security Deposit)

• (Corporate, Franchise, Timeshare, Home Improvement, Solar, and other Lead Generating Vendors): $1250 

Fee is for a 10x10 space. No tents, tables, chairs or power are provided. You can purchase power later on the form.

All vendors will also receive four vendor passes to the event (all staff must be 21 and up! No exceptions!)

ShamRock 2022 Terms and Conditions

1. Booth location to be determined by McFarlane Promotions, Inc.

2. Check in time begins at 10:00 am and Vendors must be completely set up by 12:00 pm for the Fire Marshall inspection. This event will take place rain or shine.

3. Vendors are required to be open from 2:00 pm to 12:00 am. CLOSING BEFORE THE END OF EVENT OR STAYING OPEN AFTER EVENT IS SRTICTLY PROHIBITED AND IS GROUNDS FOR EXCLUSION FROM PARTICIPATION AT FUTURE EVENTS.

4. All Vendors must bring their own tents, tables, chairs etc. Nothing is provided other than the vendor space. If you use space outside of your 10 x 10 booth you will be charged unless discussed with McFarlane Promotions, Inc. prior to the event.

5. All business and other activity, for which the Vendor has rented space, must be conducted within the designated booth space only! No distribution, canvassing, flyers, nor vending of any kind may be done by strolling through the festival grounds.

6. Vendors must post prices in a legible manner and in a visible space within their booth. We shall not be liable to you under this Agreement for consequential, indirect or special damages (including indirect loss of profit and indirect loss of revenue).

7. The sale of alcoholic beverages of any kind is strictly prohibited. Additionally, due to sponsorship and contractual arrangements, only sponsor related water & beverages will be allowed to be sold. Any failure to comply with these beverage rules may result in expulsion from the event.

8. Consumption of alcoholic beverages by Vendor, volunteers or employees of Vendors at their booth is prohibited.

9. Vendors must provide trash receptacles for waste generated by their booth. Improper trash disposal is grounds for exclusion from participation at future events.

10. Vendors are required to obtain and display all necessary permits and / or licenses. McFarlane Promotions and the Gaslamp Quarter Historical Foundation are not liable and will not refund any fees or deposits.

11. Each Vendor will be responsible for all of his / her own merchandise or equipment. McFarlane Promotions, Inc. and the Gaslamp Quarter Historical Foundation will not be liable for any lost, stolen or misplaced merchandise or equipment at the event.

12. ELECTRICITY:  Electricity will be available for vendors for a fee of $100 for 20 amps. Electricity must be ordered at least two weeks in advance through the vendor coordinator and you must bring at least a 100 foot extension cord to access it. Generators are not allowed except for special circumstances, must be WHISPER quiet and must be approved in advance. If you wish to order power, please contact ed@mcfarlanepromotions.com.

13. INSURANCE: Vendors must provide proof of general liability insurance – instructions to follow.
 
ADDITIONAL TERMS AND CONDITIONS FOR FOOD VENDORS

14. All food Vendors must meet and follow all City of San Diego Health Department and Fire Department Guidelines.

15. Vendors must obtain a City of San Diego Health Permit (call 858.505.6690).

16. All food items must be stored inside the allotted space, covered and off the ground.

17. San Diego Health Department requires that vendors provide appropriate cleaning materials as well as a hand-washing setup. Running water is not provided on the grounds of the event.

18. Containers of butane or fuel must be affixed to a post or other secure item.

19. All food Vendors must observe all terms and conditions as listed elsewhere in this application.

 

IMPORTANT - THIS EVENT IS RAIN OR SHINE

 

Storm Water Policy

Only rainwater is allowed in storm drains!

At no time is trash, debris, grease, ice, or any type of liquid to enter a storm drain.  These drains are connected to the ocean, which means that any trash or liquid that goes down the storm drain automatically becomes pollution.  It does not matter if it is “just water.”  If it is not rainwater, it is not allowed in the storm drain.

San Diego Municipal code 43.0301 makes it illegal to pollute storm drains.  Vendors must dispose of all pollutants such as ice, trash, dirt, unfinished beverages, and any other type of trash in the proper manner.  Failure to comply with Storm Drain protection WILL result in forfeiture of deposit and/or citations by city officials.

All food vendors MUST authorize a $150 cleaning deposit with their application. CLICK HERE to download the Credit Card Authorization Form and email completed form to ed@mcfarlanepromotions.com. Credit cards will not be charged UNLESS there is a claim on the deposit during or after the event. Deposits may be withheld at the discretion of McFarlane Promotions and/or North Park Main Street Association for, but not limited to, failure to show, late arrival, early departure, damage to the property, cleaning fees and any other violations of regulations set forth by the terms & conditions page.

You must provide proof of general liability insurance for $1,000,000 naming McFarlane Promotions, Inc., The Gaslamp Quarter Historical Foundation and the City of San Diego as additionally insured.

Listed below are the names and contact information of the entities that need to be additionally insured, with the 30 day insurance cancellation noted on certificate, for $1,000,000 for ShamROCK 2022 listing the date March 12, 2022. You must also include the endorsement policy and it must list the below organizations on it or reference the policy number on it. 

Per the City of San Diego, are also required to have you have the ‘Worker’s Compensation Statutory Limits’ box checked (regardless of your coverage amount).  If you use a different insurance company for your workers compensation you are required to provide that coverage as well. You will not be able to set up a booth without this insurance. The deadline to submit your insurance is February 1, 2021.

Additional Insurance Naming:      

Gaslamp Quarter Historical Foundation

410 Island Avenue

San Diego, CA 92101

Phone: 619-233-4148 

Fax: 619-233-4148     

 

McFarlane Promotions, Inc.

Laurel McFarlane

656 Fifth Ave, Ste. B

San Diego, CA 92101

Phone: 619-233-5008

Fax: 619-233-0898 
 

 

City of San Diego

Daniel Quinn

1200 Third Ave, Ste. 1000

San Diego, CA 92101

619.236.6581

Fax: 619.236.6106

 

In the Description Section You Must State: The City of San Diego and its respective elected officials, officers, employees, agents and representatives are additional insured as required by contract with respect to ShamROCK 2021.

 

Your endorsement policy that comes with your certificate must name the City of San Diego on the endorsement, not just a blanket policy.

FULL REFUNDS ARE NOT OFFERED FOR THIS EVENT. In the event of a scheduling conflict, personal emergency, sickness, death, or other unforeseen circumstances, you may request a partial refund of your booth space. The deadline to receive a refund is as follows:

For a 75% refund - You must put in your request (90) ninety days before the start of the event.

For a 50% refund- You must put in your request (89) eighty-nine to (60) sixty days before the start of the event..

Cancellation requests received (59) fifty-nine days before the start of the event. and later will not be eligible for a refund.

Refunds will not be available for registrants who choose not to attend an event. Cancellations will be accepted in writing only and must be received by the stated cancellation deadline(s). All refund requests must be made by the attendee or credit card holder. Refund requests must include the name of the attendee and/or transaction number.

DAMAGE/CLEANING DEPOSIT POLICY: McFarlane Promotions shall inspect your space to ensure it is undamaged, all rules have been met, all rentals have been properly returned, and has been cleaned to the satisfaction of McFarlane Promotions and the Gaslamp Quarter Historical Foundation. Deposits may be withheld at the discretion of McFarlane Promotions and/or Gaslamp Quarter Historical Foundation for, but not limited to, failure to show, late arrival, early departure, and any other violations of regulations set forth by the terms & conditions page.

Covid-19 Hold Harmless Release

I understand that the Governor of the State of California and the County of San Diego have placed restrictions on businesses and are requiring them to take certain precautions to prevent further transmission of COVID-19 infections.

I: (a) represent, warrant, and certify that at no time during the 14 days preceding did I have any of the following symptoms: fever or chills; cough; shortness of breath or difficulty breathing; fatigue; muscle or body aches; headache; new loss of taste or smell; sore throat; congestion or runny nose; nausea or vomiting; or diarrhea; (b) represent, warrant, and certify that at no time during the 14 days preceding have I been around anyone who has tested positive for COVID-19; (c) accept all responsibility for at all times properly using a face covering, maintaining 6 feet of distance from staff and patrons while I am on premises; (d) agree to do whatever is required by applicable Federal, state, and local regulations, including without limitation complying with all applicable travel restrictions and quarantine requirements; and (e) agree to strictly adhere to all signage posted anywhere on premises regarding COVID-19 infection prevention.

I, for myself, my heirs, and assigns, hereby waive any and any claims, demands, causes of action, or any claims for relief whatsoever against and release McFarlane Promotions, Inc., the La Mesa Village Association, the City of La Mesa, and La Mesa Oktoberfest organizers from all liability, claims, causes of action, demands, losses, and damages, now or in the future, related to my having or contracting COVID-19 or other illness arising out of or in connection with my attendance.

 

 

·         A food vendor may only distribute plastic straws upon request of the customer (sit down or takeout). Plastic straws may be offered to customers or provided at self-service stations.

·         A food vendor may only distribute plastic utensils upon request of the customer (takeout only). Plastic utensils may be offered to customers or provided at self-service stations.

·         The following shall not be distributed if made in whole or part from polystyrene foam unless encased within another material: coolers, ice chests, or similar containers; pool or beach toys; and dock floats, mooring buoys, or anchor or navigation markers.

All polystyrene food service ware, food trays, egg cartons, coolers, ice chests, and pool or beach toys are prohibited from City facilities (including special events) at parks, recreation centers, beaches, lakes, offices and other City owned or leased facilities.

·         No person may distribute egg cartons, food trays, or food service ware made in whole or in part from polystyrene foam.

·         Food service ware includes: bowls, plates, trays, cups, lids, and other similar items designed for one-time use for prepared foods, including containers for eating in, takeout food, or leftovers.

 For more information on this polystyrene policy, please visit https://www.kpbs.org/news/2019/may/24/polystyrene-bans-goes-effect-san-diego/

A 3% processing fee will be added to all credit card transactions.