SHAPES Open Call 3 "Marketplace" Registration Form

Please download and fill the following template for your submission:

• Proposal form template

This form along with reference documents is also available on the SHAPES project WEB portal at: https://shapes2020.eu/open-calls/call-3/

All sections of the application must be dully completed and sent by email as one (1) ZIP compressed attachment to:

• SHAPES Open Call Manager: krukowa@intracom-telecom.com
• SHAPES Project Coordinator: shapes.info@mu.ie

Eligible application are only those that are registered and received after the Open Call launch date, i,.e. on or after the 16th of December 2022 and before the submission deadline on the 17^th of March 2023 at 17:00 CEST. The sent date and time of the mail will will be used to confirm timely submission of the application.

Applications received after the deadline will be by default NOT eligible. 

Applicants are also required to attach also a proof of reqistration using this form (to be sent to the email provided in this form after the submission of this registration).

The SHAPES project complies with Ethical standards in launching its Open Calls, evaluation of submitted applications and subsequently in the execution of funded projects. This process of overseen by the SHAPES Ethics Advisory Board.

Ethical issues are important to be followed by all participants in the SHAPES project throughout its whole lifecycle, including knowledge exchange and impact activities (such as reporting and publication).

The main Ethical principles that successful applicants must follow include:

1. European GDPR regulation setting rules regarding personal data protection
2. Principles set in GDPR should be respected by design and by default.
3. Integrity and transparency are to be respected in each aspect of the project.
4. Areas of responsibility and accountability should be clearly defined.
5. Projects should maintain their individuality and where conflicts of interest cannot be avoided those should be explicitly identified.
6. Rights and dignity of individuals must be always respected.
7. Personal data processing should be conducted in a legal manner.
8. Decisions made solely on automated processing of data should be avoided.
9. Processing of data that might target profiling data subjects should be excluded.

NOTES:

The application package published on the SHAPES Open Call portal contains a model SHAPES Subgrant Agreement. This is a template for the Agreement that will be signed between successful applicant and SHAPES project coordinator.

SHAPES Consortium reserves the right to further amendments before the sumission date of the SHAPES Open Call 3. The final version will be negotaiated among the two parties, especially with respect to the technical appendix where the scope of work, deliverables with submission dates, as well as a payment schedule will be defined.

Privacy policy

All data collected and/or processed in the SHAPES project need to be compliant with the GDPR regulation. In this respect, the SHAPES Open Call will involve:

1. Collection of personal and non-personal data from the open call applicants
2. Collection and processing of site-related data by the successful applicants

By inviting participants to submit a project proposals, the SHAPES Consortium will collect participants' personal data submitted by them and process it in accordance with applicable law and data protection with particular regard to the General Data Protection Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 (infra “GDPR”). The principles of fairness, lawfulness, transparency, and integrity will be fundamental in the processing of participants' personal data, privacy and rights.

 

Nature of data collected

The "Submittable" online form has been created for submitting applications for the SHAPES Open Call. Participants are expected to enter their details using the online form. In this way SHAPES collects contacts details of the main contact person and relevant registration numbers relevant to the submitted application.

The personal information, referring to as a natural person, or related to the company that one represents, is collected for the purpose of checking the eligibility of the applicant for funding and for the purpose of the obligatory reporting by the SHAPES project to the European Commission.

The personal data may be processed both by digital and non-digital means, with full respect for the security measures provided by the GDPR.

Additionally, during the project period the successful applicants may be requested to participate in interviews and/or to contribute to dissemination material about their projects. Such a material, including personal data, may be published through SHAPES social media channels, the SHAPES portal or communicated in relevant press releases.

The personal data may be used for contacting Open Call participants after the end of the project, to inform them of similar initiatives and to invite them to participate in SHAPES project activities and events. For these purposes, communication via email is the most likely to be used.

The SHAPES project considers the security of all personal data seriously and has followed a privacy-by-design architecture in order to ensure that all private and identiofiable data is secure at all times.

Providing the personal data for the purpose of registration and submission of the project proposal is not compulsory, yet the refusal to provide such a data will prevent potential applicants from participating, as it will render such applications ineligible to receive the grant.

Providing data for the promotional and marketing purposes is optional and requires relevant prior consent, that one may give by clicking the relevant checkbox in the application form. In the absence of such consent, one can still participate in the project. The consent, once provided, can be revoked at any time for all the contact modes (whether traditional, such as paper-based mail, or automated, such as SMS or e-mail), as well as only for one or some of them, by submitting a request to the Data Controller (SHAPES Project Coordinator), without any formality, at the following email addresses: shapes.info@mu.ie.

Principles of sharing personal data of the applicants within SHAPES project

SHAPES will anonymise any personal and identifiable data in the initial eligibility check phase of the post-submission process. Only data for eligible applicants will be shared with Open Call reviewers, who will be bound by the signed Declaration of Absence of Conflict of Interest prior to conducting their evaluations.

Poposals will be shared also with the Project Management Board of the SHAPES project. Any organisation involved in the evaluation of Open Call application will be considered as Data Processors. Names of companies receiving funding through SHAPES Open Calls shall be published on the SHAPES portal together with their project title and the funding amount, compliant with EC guidelines for Cascading funding.

 

Thanks for submitting your registration! We look forward to working with you!