November 12th Vendor Form

"S'mores Fest" | Vendor Registration Form

HOSTED BY TAYLOR JEZIK EVENT PLANNING
We are so EXCITED you are interested in becoming a vendor at our "S'mores Fest" Event.

EVENT DATE: November 12, 2022

TIME: 12PM - 5PM

LOCATION: Stone Pillar Winery | Olathe, KS

ne-day event featuring multiple local KC vendors, delicious food, live music, and activites for the kiddos. Guests can camp out by the fire pit while they enjoy wine and s'mores! There may even be a special appearance by Kansas City's Reindeer.

All booth fees are non-refundable, and the deadline for booth payment in order to reserve your booth space is TWO DAYS after submission of this form. If fees are not paid by that time, your space may be released to another vendor.

Once payment is received- You have secured your booth (YAY!) and should receive an e-mail confirmation within 1-2 days.

"Day of" information will be sent via email approximately ONE week prior to the event.

If you have any questions about this event and/or this process - please contact us at eventplanning.taylorjezik@gmail.com.

Thank you!
Name *

First Name Last Name
Business Name *
Address *

Street Address

Street Address Line 2

City State / Province

Postal / Zip Code
Phone Number *

Area Code Phone Number
Email *
example@example.com
Sales Tax ID number
If you sell at 4 events or less annually in Kansas, you do NOT need to provide a Sales Tax ID but will still be required to submit the Special Events form to the State of Kansas which will be provided the day of the event by Taylor Jezik Event Planning

Your business Facebook page URL (if you don't have one, please skip)
please use the URL, for example: www.facebook.com/yourbusinesspage
Your business Instagram page URL (if you don't have one, please skip)
please use the URL, for example: www.instagram.com/yourbusinesspage
Please upload YOUR BUSINESS LOGO that we may use to promote your presence at this event. ***By uploading this image, you grant us promotional use to market your presence at this event**

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Please upload 1 RECENT PRODUCT PHOTO that best illustrates your small business that we may use to promote your presence at this event. **By uploading this image, you declare that you own all rights and permissions to this image, and grant us promotional use to market your presence at this event**

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The Fine Print
It is our number goal to provide our customers with a variety of unique products from our vendors. With that being said, we will limit the amount of "like/similar" vendors at our events.

ONLY ONE REPRESENTATIVE FROM MLM COMPANIES / INDIVIDUAL CONSULTANTS ALLOWED
*If you are one of these, please contact us at eventplanning.taylorjezik@gmail.com BEFORE submitting your vendor form

BOOTH DETAILS
- All booth sizes are 10'x10'. Vendors are encouraged to bring their own tent. Wind can be a factor at the events, so please make sure to bring stakes/weights/etc to ensure your tent is secured into the ground for the entire event. Taylor Jezik Event Planning & Stone Pillar Winery are not liable for any lost, damaged, or stolen property, products, etc.
- Vendors are responsible for their own set up and tear down of the booths. No tables, chairs, or fixtures will be provided by Taylor Jezik Event Planning.
  - Vendors MUST arrive before 12PM the day of the event or they will forfeit their booth space.
  - Booth must be torn down immediately after the event ends at 5PM and must be completed by 6:30PM. Any vendor that leaves prior to 5PM on the day of the event will be fined a $50 early departure fee unless approved by a TJ Events team member beforehand.
- You are responsible for removing any trash from your area before leaving. We do not have the staff to remove trash. Stone Pillar Winery asks that we do not use their dumpster on site for larger items. If you have a larger item and do not have access to get rid of it, please see a TJ Events team member.
- Electricity is NOT available for any booth location. All booths are located outdoors.
- WiFi will not be available either so please come prepared with alternative options
PAYMENTS/REFUNDS
- All payments are NON REFUNDABLE.
- The deadline for booth payment in order to reserve your booth space is TWO DAYS after submission of this form. If fees are not paid by that time, your space may be released to another vendor.
- No refunds will be issued to vendors who forfeit their spot.
- If you have an issue and are unable to fulfill your agreement, please contact us immediately. Vendors that "no show" without any notice will be fined a $25 fee and will be permitted from participating in any future events.
- If an event is cancelled , vendors will ONLY be able to use their booth payment as a credit towards a future event date.
- If an event is postponed , the vendor's original payment will go towards the rescheduled date/time.
- The movement of booths after purchase to a different event date is NOT allowed. Vendors are responsible for finding someone to cover their booth or they choose to forfeit that event date.
  
  TJ Events promises to give reasonable amount of notice ahead of time if there are any cancellations or date/time changes
WEATHER
- This event will go on in rain, shine, cold or heat, unless there is a national weather advisory or TJ Events makes the decision to postpone. Be prepared for any type of weather.
- Taylor Jezik Event Planning does not take responsibility for damaged goods due to weather. Vendors are responsible for securing and protecting their products.
INCOME TAX REPORTING
- Vendors are responsible for collecting and remitting any local and/or State of Kansas sales tax. You must comply with the Kansas State Sales Tax law and provide Taylor Jezik Event Planning with a proof of sales tax number at the time of form submission.
- Taylor Jezik Event Planning will provide each vendor with an event sales tax form at each event that each vendor will be responsible for submitting to the state of Kansas.
COVID POLICY
- It is our goal to keep all vendors and customers as safe and healthy as possible at our events. Please help us in doing so by abiding by the following guidelines:
  - If you have any COVID symptoms... DO NOT COME TO THE EVENT! While we cannot refund your booth fee for last minute illnesses, there will be no penalities for abandoned booths if you contact a TJ Events team in advance to inform us.
  - Please bring disinfectant wipes to wipe down payment stations and frequently touched areas in your booth.
  - While there is currently no mask mandate in Johnson County for outdoor events so we will not be requiring masks but ask all guests and vendors to try and social distance as best as possible.
Please check below to confirm that you read through these guidelines and agree to abide by all.

Yes, I agree to abide by the vendor guidelines.

BOOTH OPTIONS
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Courtyard | 10x10 | 11.12.22 $ 100.00
This booth is located main grass area in the back of the winery. This is where people will gather to enjoy their wine. This booth does NOT have access to vendor parking in the vines like the other booths. Vendors will need to unload/load their cars from a distance.

Courtyard Vine | 10x10 | 11.12.22 $ 125.00
This booth is near a main gathering area towards the back of the winery. The booth space is right in front of the vine so vendors will be able to park directly behind their assigned both for easy loading and unloading before and after the event.

South Vine | 10x10 | 11.12.22 $ 125.00
This booth is located across from the "North Vine" booths and the winery/entrance parking area. It is in a prime location with a lot of foot traffic as they are located next to the food truck and wine purchasing stations. The booth space is right in front of the vine so vendors will be able to park directly behind their assigned both for easy loading and unloading before and after the event.

North Vine | 10x10 | 11.12.22 $ 145.00
This booth is the first row of booths that customers see as they walk up to the winery and the last row of booths they visit on their way out. These are in a prime location with a lot of foot traffic. The booth space is right in front of the vine so vendors will be able to park directly behind their assigned booth for loading and unloading before and after the event.

TRUCK/TRAILER VENDORS | 11.12.22 $ 145.00
This is for any mobile trucks or trailers. We will place these vendors in either the North Vine, Center Island, South Vine, or Courtyard locations as we see fit.

Total $ 0.00
Do you have any other special requests? Please let us know:

Payment Methods

Debit or Credit Card

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Please click one of the PayPal options to complete payment and submit the form.

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"S'mores Fest" | Vendor Registration Form