Expense Form

Member Name*

First NameLast Name

Company Name*

Phone Number*

E-mail*

Your E-mail Address

Should the reimbursement be paid to you personally, or your company?*

MeMy company

Mailing Address for Check*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Can we pay you electronically via bill.com, or would you prefer a mailed check?*

YesI prefer a check in the mail

We will contact you to obtain the banking account information to set up a profile for you in bill.com.

Which ARA position do you hold?*

For which convention is this reimbursement request?*

You can also select General Expenses to submit other expenses.

GAR Inaugural - February 2025 (Atlanta, GA)

Budget: Up to $125/day - 2 days max ($250 total)

The Association reimburses traveling members for the reasonable cost of food, refreshments, and incidentals (ex., laundry and valet services, toiletries, snacks/mini-bar items) subject to a limit of $125/day. Tips for meals should be included in the total cost of a meal. The member must track and report actual expenses incurred in order to be reimbursed. Receipts are required for all meal and incidental expenditures equal to or greater than $75.00. (All receipts are required for air travel, lodging costs, and car rentals regardless of amount.)

NAR Legislative Meeting - May 2025 (Washington D.C.)

Budget: Up to $125/day - 4 days max ($500 total)

The Association reimburses traveling members for the reasonable cost of food, refreshments, and incidentals (ex., laundry and valet services, toiletries, snacks/mini-bar items) subject to a limit of $125/day. Tips for meals should be included in the total cost of a meal. The member must track and report actual expenses incurred in order to be reimbursed. Receipts are required for all meal and incidental expenditures equal to or greater than $75.00. (All receipts are required for air travel, lodging costs, and car rentals regardless of amount.)

NAR Leadership Summit - August 2025 (Chicago, IL)

Budget: Up to $125/day - 2 days max ($250 total)

The Association reimburses traveling members for the reasonable cost of food, refreshments, and incidentals (ex., laundry and valet services, toiletries, snacks/mini-bar items) subject to a limit of $125/day. Tips for meals should be included in the total cost of a meal. The member must track and report actual expenses incurred in order to be reimbursed. Receipts are required for all meal and incidental expenditures equal to or greater than $75.00. (All receipts are required for air travel, lodging costs, and car rentals regardless of amount.)

GAR Annual - September 2025 (Charlotte, NC)

Budget: Up to $125/day - 3 days max ($375 total)

The Association reimburses traveling members for the reasonable cost of food, refreshments, and incidentals (ex., laundry and valet services, toiletries, snacks/mini-bar items) subject to a limit of $125/day. Tips for meals should be included in the total cost of a meal. The member must track and report actual expenses incurred in order to be reimbursed. Receipts are required for all meal and incidental expenditures equal to or greater than $75.00. (All receipts are required for air travel, lodging costs, and car rentals regardless of amount.)

NAR Annual - November 2025 (Houston, TX)

Budget: Up to $125/day - 4 days max ($500 total)

The Association reimburses traveling members for the reasonable cost of food, refreshments, and incidentals (ex., laundry and valet services, toiletries, snacks/mini-bar items) subject to a limit of $125/day. Tips for meals should be included in the total cost of a meal. The member must track and report actual expenses incurred in order to be reimbursed. Receipts are required for all meal and incidental expenditures equal to or greater than $75.00. (All receipts are required for air travel, lodging costs, and car rentals regardless of amount.)

General Expenses

General expenses should be approved before making a purchase on behalf of the Association, a Committee or an ARA event. Your submission will be reviewed by staff.

Personal Expenses List

	Expense Date	Expense Description	Cost
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20

Total from Personal Expenses List

Members who are eligible to receive any reimbursemt from NAR or GAR should submit those expenses first and then submit requests for the remainder to ARA.

Mileage List

	Travel Date	Travel Description	Miles
1
2
3
4
5

Total Miles Driven

Total Amount Due from Mileage (2025 Mileage Rate = .70)

Please list below any expenses already paid on your behalf by ARA (e.g. conference registration, hotel room deposit, airline ticket, group dinner).

	Expense Date	Expense Description	Cost
1
2
3
4
5

Total from Expenses paid by ARA

Please note, staff will update these fields if you are unaware of how much was paid by staff for these expenses. These expenses count toward the maximum reimbursement you can receive.

Total Personal Expenses

This includes your personal expenses and mileage.

Total Expenses Toward Maximum

This includes your personal expenses, mileage and any expenses paid by ARA. As a reminder, you will only be allowed the maximum reimbursement for your position for this event. Please see above for your approved amount.

Upload any receipts here

I certify*

I certify that all information entered above is valid and true.

Please verify that you are human*

Signature*

Member Expense Reimbursement Form

Expense Detail

GAR Inaugural - February 2025 (Atlanta, GA)

General Expenses