Under Data Protection legislation THE VINE CHURCH leadership are the Data Controller and can be contacted by emailing firstname.lastname@example.org
We are collecting this information to enable the church to keep in touch with you and provide pastoral support as appropriate.
Data Protection legislation allows us to process this information as we regard it as being in the church’s legitimateinterest.
Your name and contact details will be entered into our church database which is held on the church secretary computer which is password protected and accessed only by the Church Secretary. Your contact details will be removed from the database once you are no longer a regular attender of the church – unless you ask to remain as one of our “church friends”.
To enable us to provide adequate pastoral support to you and your family, the leadership may record information which may be regarded as sensitive. This information will be stored on the church secretary computer but the password will only be known by the leadership team. This information will NOT be disclosed
to anyone else without your consent.
You have the right to ask to see any information we hold about you (including the pastoral support information) by submitting a ‘Subject Access Request’ to the Church Secretary. You also have the right to ask for information which you believe to be incorrect to be rectified.
If you are concerned about the way your information is being handled please speak to the church secretary or member of the leadership team. If you are still unhappy you have the right to complain to the Information Commissioners Office.
We would like to include your name and contact details in our Church Directory which may be distributed by email to all Church Members and in hard copy as appropriate. We will not give copies of the Church Directory to anyone else. We will only include you if you give your specific consent for us to do so.
If you are happy for your details to be included please indicate where asked to do so overleaf. You can ask for all or any of your details to be removed (or amended) at any time.
CHURCH EMAIL LISTS
If you would like to be included on any of the following email circulation lists please indicate overleaf
Church Email list: This is used by the Leadership Team to circulate official church information (church meeting agendas, details about forthcoming events etc.) to members and regular attenders.
(We recommend that Church members join the Church Email list as this is the primary method of announcement for church members meetings)
CHURCH WHATSAPP/SOCIAL MEDIA MESSAGING GROUPS
The church uses WhatsApp groups to share information, such as prayer requests and reminders, quickly with members and regular attenders.
To be added to this group you will need to provide your consent. Please be aware of the following.
• WhatsApp has no function to hide phone numbers. You need to be aware that your phone number will be available to all other people on the group and also you can be contacted separately by anyone in the group.
• Anyone within the group can post onto the group, therefore, the messaging is not exclusively from the church leadership.
• By agreeing to join the WhatsApp group you also commit to messaging in an appropriate manner with no advertising, proselytising, inappropriate comments/wording or 'chit chat' conversations (e.g. arranging to meet up with someone in the group. Please message them privately instead).
• You can leave the group at any time (using the built in App options)
➢ You can provide us with as much or as little information as you like but whatever you include on this form will be included in the Church Directory/Database – unless you indicate otherwise.
➢ If you are happy to have your name and contact details in the Church Directory/Database then please sign in the space provided. If you do not want to be in the Database/Directory then don’t sign the form!
➢ Everyone aged 16 or over will need to sign this form to indicate that they are happy to be included.
➢ Under 16s will be included on the list if at least one parent has given their consent to be on the list unless you indicate otherwise. Please give the dates of birth of any children or young people who are under 16.