Parks and Recreation Special Event Application

Spanish Fork City will review the request for a Special Event to ensure that your rights and the rights of others can be maintained. Upon review, there may be conditions of approval attached to this permit. You must comply with any and all conditions to conduct this event.

Submitting an application does not guaranty an approval. Please wait until your application is approved before advertising your event.

Please allow ten (10) business days for processing.

Applicant Name *

First Name Last Name

Address *

Street Address

Street Address Line 2

City State / Province

Postal / Zip Code

Email *

example@example.com

Phone Number *

Please enter a valid phone number.

Company or Organization *

Event Name *

Type of event *

Event Website

Facility Requested *

Fairgrounds, contact the Fairgrounds office at (801) 804-4633 Spanish Fork City Park (49 S. Main Street) Spanish Fork City Park (49 S. Main Street) with Library stage River Trail Sports Park Canyon View Park Other park or facility not listed above

The Library Stage has an additional rental fee.

Please provide the name of the other park or facility that was not listed

EVENT DETAILS. Event requests may not be approved during the Fiesta Days celebration (mid July through the end of July) *

	Start	End
Date of event
Time of event
Total time-frame needed (set-up/event/clean-up)

If this is a multiple day event, please indicate additional dates and times here.

How many people do you anticipate attending your event? *

Under 100 100-299 300-599 600-999 1,000-3,000 Over 3,000

Groups over 1,000: A Utah County Mass Gathering Permit may be needed for your event. Mass Gathering Permits are required for groups of 1,000 people for 2 or more hours. Contact Utah County Environmental Health at (801) 851-7525 or www.utahcounty.gov to obtain your permit and provide a copy of your permit to eharryman@spanishfork.org to be approved by the City. Please refer to the Utah Office of Adminstrative Rules on Permit Requirements (Admin. Code Reference: R392-400): https://adminrules.utah.gov/public/search/R392-400-1/Current%20Rules#

See City Fee Schedule for services below for larger events.

Are you charging people to attend, participate, or having vendors at your event? *

Yes No

If yes, please provide additional details such as admission fee, registration fee, t-shirt fee, type of vendors, etc.

When fees are charged, you may be need to obtain a Spanish Fork City Business License (Itinerant merchant) through Community Development. The fee is reduced for those who are a 501(c)(3) non-profit organization.

Are you a 501(c)(3) Non-Profit Group?

No Yes Not Sure (you will need to find out the answer to this as some of your fees are determined by this answer)

If you answered Yes to the previous question, Please provide a copy of your organization's IRS Determination Letter, which you received when you received 501(c)(3) tax-exempt entity.

Is your event a fundraiser? *

Yes No

Please provide additional information about your fundraiser.

Will you be serving or selling food? *

No Yes, food trucks only Yes, food booths Yes, we will have a caterer Yes, we will be serving our attendees Yes, we will be serving food and selling food

When food is involved (except for food trucks) please contact Utah County Health Department at (801) 851-7525 or www.utahcounty.gov to obtain any food handlers or special event permits.

Will you have vendors on-site (food vendors/craft vendors)? *

No Yes

A Utah Temporary Sales Tax License needed when you have vendors. Please contact the State Tax Commission at (800) 662-4335, ext. 6303 or visit tax.utah.gov/sales/specialevents. If your event will only have food trucks, this doesn't apply to your food trucks.

Will a tent(s) be used for this event? *

No Yes, residential tents no bigger than 10x20 feet each Yes, commercial tents larger than 10x20 feet each Yes, we will be having tents of all sizes

For tents in grass areas, our staff would like to be present before tents are staked into the ground to protect our city irrigation lines. If tents will be used over hard surfaces such as asphalt or concrete, they may not be staked into the ground. You will need to provide weights to hold your tents down.

Will you have amplified sound? *

No Yes

Please explain the type of amplified sound. How loud will the sound be? Will the sound disturb neighboring homes?

Will there be inflatables, bounce houses, or play apparatus? *

No Yes

Applicant will need to provide general liability insurance and workers’ compensation insurance for requested event. This will need to be submitted within 10 days of receiving your approved permit.

General liability insurance policy shall have at least a $1,000,000 per occurrence and $2,000,000 aggregate limit coverage and include Spanish Fork City as an additional insured. Said worker’s compensation insurance policy shall have at least a $1,000,000 aggregate limit. A summary of required coverages are shown in the chart below.

Applicant agrees to provide a certificate of insurance not less than 30 days before the date scheduled for operation for approval by CITY, indicating that appropriate insurance policies are purchased and in effect as of the proposed dates of operation. Any insurance policy shall contain necessary language to provide that CITY shall be notified if such policy is canceled prior to or during the dates of operation within CITY. In the event of such cancellation for any reason, applicant agrees to immediately cease operation within CITY. The insurance shall list the following as additional insureds on the certificate of insurance:

Spanish Fork City, its elected officials, appointed officials, employees, agents, and volunteers.

Will you have special lighting? *

No Yes, small lights Yes, colored stage lights Yes, large flood lights Yes, stage lights on the City Park stage

Will you be using electricity? *

No Yes, we will have our own generators Yes, we would like to use the city plug outlets at the venue

Will you be providing portable restrooms for your event? *

No Yes

Will you require any road, sidewalk, or trail closure? We generally do not shut down facilities that are typically open to the public (entire parks, trails, roads, fields, etc.) for special events. *

No Road (paint or other permanent markers not permitted) Sidewalk (paint or other permanent markers not permitted) Trail (paint or other permanent markers not permitted) N/A

If your event takes place on a road, sidewalk, or trail, please select the following if it applies to your event.

Road (paint or other permanent markers not permitted) Road and or crossing a road (police services will be required at an additional charge) Sidewalk (paint or other permanent markers not permitted) Trail (paint or other permanent markers not permitted) None

Will you be using a park pavilion? *

No Yes, I have already reserved it Yes, I have not reserved it

Please contact the Parks & Rec office at (801) 804-4600 to make your pavilion reservation.

What additional City personnel/services do you need (this will be an additional cost to the applicant)? *

None Police Fire Ambulance Parks & Rec Other

City Fee Schedule for Services (FY22)

Ambulance: Special Events EMT - 1 EMT only $50/Hr (in City) two hour minimum; 2 EMTs + the ambulance $150/Hr (in City) two hour minimum; Extrication/Rescue Truck 3 recue officers $225/Light $450 Heavy.

Fire: Brush Truck - 2 firefighters (T6) $125/Hr two hour minimum; Ladder Truck - 4 Firefighters (T1) $257/Hr two hour minimum; Pumper Truck - 4 Firefighters (T1) $257/Hr two hour minimum; Tender Truck - 4 Firefighters (T1) $257/Hr two hour minimum.

Police: Traffic Control $75/Hr per officer, two hour minimum

Fees will be provided for other services as needed.

Please upload your site plan (event map) here (include parking, restroom facilities, waste disposal, concessions, location of tents, etc.).

Additional information to add to site plan.

If your event is a sporting event such as a 5K race, please upload your route map here.

Additional information to add to route map. Please remember, we do not allow paint or other permanent markers.

Additional event information to add to application.

The undersigned acknowledges that the information in this application is true and correct and agrees to adhere to all rules, regulations, and policies established by Spanish Fork City. Applicant also understands that an Event Permit does not authorize any violation of the provisions of Spanish Fork City Code or any other code or law, rules, regulations or ordinances. The undersigned agrees to waive and release all rights and claims that might be had against Spanish Fork City, its employees, officers, boards or agents.

Signature *

Clear

Parks and Recreation Special Event Application

Event Information