Parks and Recreation Special Event Application

The City Park Stage has rental fee of $10 per hour or $25 per day. Certain dates may not be available due to schedule city events.

Groups over 1,000: A Utah County Mass Gathering Permit may be needed for your event. Mass Gathering Permits are required for groups of 1,000 people for 2 or more hours. Contact Utah County Environmental Health at (801) 851-7525 or www.utahcounty.gov to obtain your permit and provide a copy of your permit to eharryman@spanishfork.org to be approved by the City. Please refer to the Utah Office of Adminstrative Rules on Permit Requirements (Admin. Code Reference: R392-400): https://adminrules.utah.gov/public/search/R392-400-1/Current%20Rules#

See City Fee Schedule for services below for larger events.

When fees are charged, you may be need to obtain a Spanish Fork City Business License (Itinerant merchant) through Community Development. The fee is reduced for those who are a 501(c)(3) non-profit organization.

When food is involved (except for food trucks) please contact Utah County Health Department at (801) 851-7525 or www.utahcounty.gov to obtain any food handlers or special event permits.

A Utah Temporary Sales Tax License needed when you have vendors. Please contact the State Tax Commission at (800) 662-4335, ext. 6303 or visit tax.utah.gov/sales/specialevents. If your event will only have food trucks, this doesn't apply to your food trucks.

For tents in grass areas, our staff would like to be present before tents are staked into the ground to protect our city irrigation lines. If tents will be used over hard surfaces such as asphalt or concrete, they may not be staked into the ground. You will need to provide weights to hold your tents down.

Applicant will need to provide general liability insurance and workers’ compensation insurance for requested event. This will need to be submitted within 10 days of receiving your approved permit.

General liability insurance policy shall have at least a $1,000,000 per occurrence and $2,000,000 aggregate limit coverage and include Spanish Fork City as an additional insured. Said worker’s compensation insurance policy shall have at least a $1,000,000 aggregate limit. A summary of required coverages are shown in the chart below.

Applicant agrees to provide a certificate of insurance not less than 30 days before the date scheduled for operation for approval by CITY, indicating that appropriate insurance policies are purchased and in effect as of the proposed dates of operation.  Any insurance policy shall contain necessary language to provide that CITY shall be notified if such policy is canceled prior to or during the dates of operation within CITY.  In the event of such cancellation for any reason, applicant agrees to immediately cease operation within CITY.  The insurance shall list the following as additional insureds on the certificate of insurance:

Spanish Fork City, its elected officials, appointed officials, employees, agents, and volunteers.

Please contact the Parks & Recreation office at (801) 804-4600 to make your pavilion reservation.

City Fee Schedule for Services (FY23)

Ambulance: Special Events EMT - 1 EMT only $50/Hr (in City) two hour minimum; 2 EMTs + the ambulance $160/Hr (in City) two hour minimum.

Fire: Brush Truck - 2 firefighters (T6) $152/Hr two hour minimum; Ladder Truck - 4 Firefighters (T1) $257/Hr two hour minimum; Pumper Truck - 4 Firefighters (T1) $257/Hr two hour minimum; Tender Truck - 4 Firefighters (T1) $257/Hr two hour minimum. Single use permits are required for fireworks displays ($100), Pyrotechnics ($100), Carnivals under 10 attractions ($65), Carnivals over 10 attractions ($100), temporary membrane structure in excess of 400 sq. ft ($65).

Police: Traffic Control $85/Hr per officer, two hour minimum

Fees will be provided for other services as needed.