Student Hourly Hire Notification Form

Student: Biology Hire Request Form
DIRECTIONS: Complete the form below. Upon submission, all the information will be emailed to Biology HR Operations. We will review the form and follow up with any questions or comments within two business days, and we will contact the candidate directly and work with them on obtaining appointment and employment visa (if necessary) documents.
SUPERVISOR INFORMATION
YOUR FULL NAME*
YOUR EMAIL*
example@example.com
PRIMARY UNIT*

BiologyOther
LAB/CENTER/GROUP NAME*
e.g., Behavioral Ecophysics Lab; Rasmussen Lab; etc.
WORKDAY APPROVER OF TIME/LEAVE (if different than person listed above)
(In some cases, lab managers approve time for PI lab employees.)
WORKDAY APPROVER'S UW NETID/EMAIL (if different than person listed above)
example@uw.edu
POSITION DETAILS

Provide details about the appointment.

POSITION WORK ENVIRONMENT*

	Yes	No	Location
Remote
Field
Lab
Office
Other (note in comments)

If the employee will work remotely, please select from the list below. Any remote work that is more than ad hoc/occasional requires completion of a remote work agreement in Interfolio when the employee has received their UWNetID. Staff will be in contact with information for Interfolio.*

No remote workAd hoc/occasional with supervisor approval1-2 days/week3+ days/week100% remote
PROPOSED POSITION TITLE*

Student Assistant-Undergraduate StudentStudent Assistant-Graduate StudentUndergraduate TAUndergraduate RAReader/Grader, TutorOther
APPROXIMATE HOURS PER WEEK (if registered, students may not work more than 19.5 hours per week)*
EXPECTED START DATE*

MonthDayYear
UW and Biology 'Best Practice' is to begin an appointment on the 1st or 16th.
EXPECTED END DATE (maximum one year; renewable yearly)*

MonthDayYear
UW and Biology 'Best Practice' is to end an appointment on the 15th or 31st.
PROVIDE AN OVERVIEW OF THE STUDENT'S RESPONSIBILITIES*
Work Study Questionnaire

Provide details about the student's Work Study eligibility. This jotform must be completed in conjunction with an approved Work Study Job Description Form.
IS THIS A WORK STUDY POSITION?*

NoYes (if Yes, finish the Work Study Job Description Form)
HAVE YOU SUBMITTED A WORK STUDY JOB DESCRIPTION ONLINE?

YesNoN/A
WORK STUDY JOB NUMBER
As listed on the approved Work Study Job Description confirmation. This is different from the Workday employee number or PN number. Enter N/A if not applicable.
STUDENT INFORMATION

Provide details about this position. Contact biohr@uw.edu if you have any questions about these sections, or for assistance.
STUDENT'S LEGAL NAME*
STUDENT'S EMAIL ADDRESS (UW email preferred)*
example@example.com
STUDENT'S ID NUMBER*
This should be their student number, not their EID.
STUDENT'S CITIZENSHIP*
COMPENSATION and COSTING ALLOCATIONS

Provide the salary amount and the costing allocation. If you are paying salary or stipend from more than one budget, click the Add button.
PROPOSED HOURLY RATE*
Current minimum wage is $20.76 per hour, effective 01/01/2025.

PLEASE PROVIDE COSTING ALLOCATION DETAILS FOR COMPENSATION, BELOW. DISTRIBUTION NEEDS TO EQUAL 100% TOTAL IF USING MULTIPLE FUNDING SOURCES. Enter NCD for the Cost Center Tag and Activity Tag or reach out to your Budget Manager.*

	Fund Tag (GFxxxxxx, GRxxxxxx, or RSxxxxxx)	Distribution %	Program Tag (PGxxxxxx)	Cost Center Tag (CCxxxxxx)	Activity Tag or Assignee Tag (ACxxxxxx or ASxxxxxx)
1

COMMENTS
SUBMIT YOUR COMMENTS, QUESTIONS, FEEDBACK ON THIS FORM, ETC.
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Student: Biology Hire Request Form

SUPERVISOR INFORMATION

POSITION DETAILS

Work Study Questionnaire

STUDENT INFORMATION

COMPENSATION and COSTING ALLOCATIONS

COMMENTS